S02 - SOLICITATION - 36C24824R0044.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving.

award, notice to proceed. This performance period is. mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee. is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be.

considered and will be rejected.

1 77

36C24824R0044

X

12-05-2023

573-24-600

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Parkway Suite 525 Tampa FL 33637

VIA EMAIL AT:

calixte.saintil@va.gov

Calixte Saintil (813)940-0323

Project Title: DB Renovate Dental Laboratory E263

The magnitude of construction project is between $500,000.00 and $1,000,000.00 pursuant to FAR 36.204(e).

NAICS: 236220 - Commercial and Institutional Building Construction.

Service Code: Y1DA - Construction of Hospitals and Infirmaries Project Description: This project will provide design and construction services for the Repair CLC Walkway and Stairs at the Malcom Randall VAMC, Gainesville, FL. All work is to be completed within the requirements.

This solicitation will be evaluated on a Tradeoff basis. As stated elsewhere in this solicitation, this procurement is a Two-Phase Design-Build IAW FAR 36.3.

One solicitation will be issued covering both phases. In Phase One proposals will be evaluated to determine which offerors will submit proposals for Phase Two. Block 13a, refers to Phase One proposals.

THIS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON(S) OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Offerors must be registered in SAM (www.sam.gov) and VISIBLE/CERTIFIED in https://veterans.certify.sba.gov/.

at the time of offer submission and prior to award to be considered an eligible SDVOSB concern.

The Malcom Randall VAMC is a smoke free facility.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No Site Visit will be conducted during Phase One of this solicitation.

All Offerors must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24824R0044 package for further requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are.

made available.

10 545

X X 52.211-10

X 10

VIA EMAIL 3:30 PM EDT

01-19-2024

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees. offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified. award consummates the contract, which consists of (a) the Government.

on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contracts award. No further cont-this contract. The rights and obligations of the parties to this contract actual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated.

by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Parkway Suite 525 Tampa FL 33637

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Calixte Saintil

VA-VHA-RPOE-2023-0148

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR REPAIR)–

BACK

A.3 PRICE/COST SCHEDULE

A.4 DELIVERY SCHEDULE

PART II INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

2.1. GENERAL PROPOSAL INFORMATION

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

PROPOSAL SUBMISSION

BASIS FOR AWARD

2.3 SELECTION AND EVALUATION PROCEDURES

2.4 PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

2.5 PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

2.6 PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

2.7 PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

2.8 EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

PHASE ONE - FACTOR 1: TECHNICAL APPROACH

PHASE ONE - FACTOR 2: SPECIALIZED EXPERIENCE

PHASE ONE - FACTOR 3: CAPABILITY

PHASE ONE - FACTOR 4: RELEVANT AND RECENT PAST PERFORMANCE

PHASE TWO EVALUATION FACTORS

PHASE TWO - FACTOR 1: DESIGN CONCEPTS AND TECHNICAL SOLUTIONS

PHASE TWO - FACTOR 2: SCHEDULE

PART III INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

3.1 52.216-1 TYPE OF CONTRACT (APR 1984)

3.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK

(MAY 2014)

3.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

3.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY

2014)

3.5 52.228-1 BID GUARANTEE (SEP 1996)

3.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

3.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

3.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

3.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

3.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

3.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

PART IV REPRESENTATIONS AND CERTIFICATIONS

4.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

4.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

4.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION

(NOV 2021)

PART V GENERAL CONDITIONS

5.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

5.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (NOV 2021)

5.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

5.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

5.5 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

5.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (MAR 2023)

5.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

5.8 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

5.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS

ACT (DEC 2010)

5.10 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (SEP 2013)

5.11 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT FOR EPA-

DESIGNATED ITEMS (MAY 2008)

5.12 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

5.13 SUPPLEMENTAL INSURANCE REQUIREMENTS

5.14 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

5.15 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

5.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

5.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019)

5.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

5.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019) ALTERNATE I

(APR 2019)

5.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT 2020)

5.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019)

5.22 IT CONTRACT SECURITY

5.23 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

DESIGN BUILD SPECIFICATIONS

5.24 PARTNERING

5.25 GENDER

5.26 CONTRACTOR’S COST BREAKDOWN

5.27 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

5.28 OWNERSHIP OF ORIGINAL DOCUMENTS

5.29 RETENTION OF REVIEW DOCUMENTS

5.30 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED PLANNING

INFORMATION

5.31 COORDINATION WITH MEDICAL CENTER

5.32 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

PART VI - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS

6.1 Attachment 01 - Statement of Work [22 Pages]

6.2 Attachment 02 - Specifications (75 Pages)

6.3 Attachment 03 - Price Matrix (1 Page)

6.4 Attachment 04 - Wage Determination Davis Bacon Act FL20230194 (6 pages)

6.5 Attachment 05 - Contractor Safety and EMR (1 page)

6.6 Attachment 06 - Letter of Commitment Key Subcontractors (1 page)

6.7 Attachment 07 - Letter of Commitment for Design Firm Teaming Arrangement (1 page)

6.8 Attachment 08 - Specialized Experience Form (3 pages)

6.9 Attachment 09 - Subcontractor Past Performance Consent Form (1 page)

6.10 Attachment 10 - Past Performance Questionnaire (4 pages)

A.3 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Design-Build Services to Renovate Dental Laboratory E263 which includes but is not limited to, labor, materials, tools, equipment, supervision, transportation necessary to design and construct as well as other specific tasks as identified in the Statement of Work (SOW).

Project No.: 573-24-600

Period of Performance: 545 calendar days.

Contract Period: Base POP Begin: 04-19-2024 POP End: 10-16-2025

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1DA - Construction of Hospitals and Infirmaries

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Malcom Randall VAMC 1601 SW Archer Rd.

Gainesville, FL 32608

USA

1.00

PART II INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

2.1. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror.”

3. MAGNITUDE OF THIS PROJECT: Between $500,000 and $1,000,000.

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to

Phase One proposals.

5. SITE VISIT: No pre-proposal/site visit will be conducted during Phase One of this solicitation. Those offerors selected to participate in Phase Two of the solicitation will receive information about Phase Two pre-proposal conference/site visit in the invitation to participate in Phase Two.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted in writing (only) by the Prime Contractor (SDVOSB) to the Contracting Officer’s email at calixte.saintil@va.gov. No telephone RFIs/Questions will be accepted. The cutoff for submission of RFIs for PHASE ONE (if any) is: 12/23/2023 @ 3:30PM (AST). Responses will be provided in a Question & Answer format to all offerors via Standard Form (SF) 30 Amendment to the Solicitation. RFI received after due date will only be answered if in the judgement of the CO impacts the project/solicitation.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer,”

“Resident Engineer,” “Senior Resident Engineer”, “Project Manager,” Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative

(COR)”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review Small Business Administration Veteran Small

Business Certification (VetCert) (https://veterans.certify.sba.gov/) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

http://www.sam.gov/ https://veterans.certify.sba.gov/

12. LIMITATIONS ON SUBCONTRACTING (LOS) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed Mandatory LOS Certification VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction: The completed VAAR 852.219-75 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed Mandatory VAAR 852.219-75 Certification shall be named “Notice of Limitations Certification – SOLICITAITON NUMBER – OFFEROR COMPANY NAME”.

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Fund.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Reference Contract Clause FAR 52.228-15 for further information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PHASE TWO PRICE PROPOSAL): Offeror must refer to SF1442 Block 13B (Bid Bond) requirement. Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable; offerors invited to Phase Two are required to submit bid bonds. The bid bond will be submitted with Phase Two Price Proposal in a separate PDF document (do not combine/save with other documents) and shall be named “BID

BOND – OFFEROR COMPANY NAME”.

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PHASE ONE PROPOSAL): Offerors shall submit information that specifies the contractor in question has no more than three serious, or one repeat, or one willful Occupational Safety and Health Administration (OSHA) or any Environmental Protection Agency (EPA) violation(s) in the past three (3) years and has an Experience Modification Rate (EMR) should not exceed 1.0. If no EMR, state the reason way no EMR is available. EMR greater than 1.0 will not be acceptable. Offerors are required to complete and submit attached Safety or Environmental Violations and Experience Modification Rate EMR Form, Past safety and Environmental Record or any other form that provided the above information. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PHASE ONE

PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

18. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

19. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E- Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to https://www.dol.gov/agencies/vets/programs/vets4212 confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

20. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204-14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

• The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

• To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

• In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

• These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

• All Phase One proposals shall be submitted by the Prime Contractor no later than (NLT) closing date and time specified in SF1442, Block 13A. (subject to amendment) via email at calixte.saintil@va.gov. NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

• Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 10 Mega Bytes (MB) in size. Send document in separate files as deem necessary.

The offeror is responsible to verify that the Government has received the proposals.

• Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

• To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

mailto:calixte.saintil@va.gov

BASIS FOR AWARD

It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the Best Value to the Government. The source selection process will utilize FAR Part 36.3 Two Phase Design-Build Selection Procedures and FAR Part 15 Contracting by Negotiation to evaluate proposals and award the contract.

• All evaluation factors, other than price, when combined, are significantly more important than price. Price may be the determining factor if offerors are essentially equal in technical adjectival rankings.

• Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors.

However, the Government reserves the right to contact Offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

2.3 SELECTION AND EVALUATION PROCEDURES

This part describes the mechanism for evaluating and selecting offers for this two-phase design-build procurement.

• This solicitation addresses both the Phase One and Phase Two proposal requirements.

• The Phase One proposals will be evaluated to determine which offerors will be invited to submit Phase Two proposals. Do not submit Phase Two proposals unless specifically instructed by the Contracting Officer.

• After evaluating Phase One proposals, the Government intends to select a maximum of five (5) of the most highly qualified offerors and those will be invited to submit a Phase Two proposals.

However, the Government reserves the right to reject any and/all offers.

• Do not submit pricing with the Phase One proposal. Phase One does NOT involve a pricing submission or evaluation of price.

• In Phase Two, Offerors will compete to determine which Offeror will be awarded the Firm Fixed- Price contract. For Phase Two, Offerors must submit technical and price proposals. The Government reserves the right to reject any and/all offers in Phase Two.

2.4 PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

• Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

• Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

• No hyperlinks or electronic media will be allowed or considered.

• Any conceptual drawings, renderings, product data sheets, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

• Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

• Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

• Offers that do not propose to perform all the work required by the solicitation will not be considered.

• Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

• Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

2.5 PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s proposal:

PHASE ONE – FIRST PACKAGE:

• Cover Page with: Phase One - Design Build Project, Solicitation Number, Project Title and

Project Number, Company Information (Principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UIE) number, Cage code, etc.)

• Table of Contents

• Signed SF 1442 by the SDVOSB, with Blocks 14-20C completed including acknowledgement of any Amendments issued for Phase One.

• Completed Experience Modification Rate (EMR) Form

• Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report.

(Refer to General Information Section, paragraph 17.)

• Copy of current Veteran Small Business Certification (VetCert).

Completed Mandatory (LOS) Certification clause - VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction, a signed copy shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12 & 12.1.)

PHASE ONE – SECOND PACKAGE (TECHNICAL PROPOSAL):

• Cover Page with: Phase One - Design Build Project, Solicitation Number, Project Title and

• Required Submittals for Factor 1 – Technical Approach (30 pages maximum)

• Required Submittals for Factor 2 – Specialized Experience and Technical Competence (30 pages maximum)

• Required Submittals for Factor 3 – Capability (10 pages maximum, excluding copy of valid license)

• Required Submittals for Factor 4 – Relevant and Recent Past Performance (no page limit)

PHASE TWO PROPOSAL PREPARATION AND SUBMISSION: Phase Two require submission of technical and price proposal, which shall be evaluated independently. Technical Proposal shall not include pricing data.

DO NOT SUBMIT PHASE TWO PROPOSALS UNLESS SPECIFICALLY INSTRUCTED BY THE CO/CS.

Technical factors consist of Factor 1 – Design Concepts and Technical Solutions, Factor 2 – Schedule. Each factor shall have equal importance, and when combined are significantly more important than price.

2.6 PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

PHASE TWO - PRICE PROPOSAL

• Cover Page with: Phase Two - Design Build Project, Solicitation Number, Project Title and

• Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted with Phase Two Price Proposal in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND – OFFEROR COMPANY NAME”.

• Copy of current Veteran Small Business Certification (VetCert).

• Signed SF 1442, with Blocks 14-20C completed including acknowledgement of any Amendments

(Phase One and Phase Two) issued.

• Completed Price Schedule (Total of Proposed Price of LIN 0001).

• Price Proposal Breakdown to support price proposed.

• Completed Mandatory (LOS) Certification clause - VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction, a signed copy shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12 & 12.1.)

• The proposed prices will be analyzed for fairness and reasonableness. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73.

• PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

2.7 PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

PHASE TWO – TECHNICAL PROPOSAL (Technical Proposal shall NOT include pricing data):

• Cover Page with: Phase Two - Design Build Project, Solicitation Number, Project Title and

• Required Submittals for Factor 1 – Design Concepts and Technical Solutions (20 pages max., excluding schematic)

• Required Submittals for Factor 2 – Schedule (no page limit)

NOTE: The Phase Two proposal should be submitted to the same email address as the Phase One proposal.

PHASE TWO EVALUATION AND SELECTION CRITERIA: Factors will be rated using an adjectival rating system. For evaluation purposes, each technical factor is equal in importance, and when combined, are significantly more important than price.

2.8 EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

The evaluation factors for PHASE ONE consist of Factor 1 - Technical Approach, Factor 2 – Specialized Experience and Technical Competence, Factor 3 – Capability and, Factor 4 – Relevant and Recent Past Performance. Each factor shall have equal importance.

PHASE ONE - FACTOR 1: TECHNICAL APPROACH

(30 pages max., including the cover page and table of contents.)

• Offeror shall submit a general narrative description of how they intend to approach the scope of work to successfully complete the design-build services for this project in accordance with solicitation requirements.

• In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 573-24-600 Renovate Dental Laboratory E263. Provide technical methods and procedures that reflect a construction approach unique to the site and facility.

• Schedule and minimizing downtime are crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

• Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or potential solutions to overcome these issues that are included in the offeror’s proposal.

Narrative: 10-page maximum

EVALUATION CRITERIA PHASE ONE, FACTOR 1 - TECHNICAL APPROACH: Based on the narrative provided, the Government will evaluate the Offeror’s technical approach to this design build project.

The Government will evaluate the strengths, weaknesses, and deficiencies, if any, in the technical approach narrative and assign one combined technical and risk rating for this factor. All requirements in this factor shall be met by the closing date of Phase One submission.

PHASE ONE - FACTOR 2: SPECIALIZED EXPERIENCE

(30 pages max., excluding commitment letters)

Describe specialized experience directly related to the scope of work. Offeror shall provide a total of three (3) work experience projects meeting the requirements of this solicitation in performance at any point during the previous five (5) years from the solicitation date or currently ongoing (at least 50% complete) that best represent the Offeror’s work experience required on this solicitation. The information provided will be used to evaluate the relevancy and depth of each Offeror’s specialized experience. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement.

• Projects provided for experience should demonstrate experience designing, constructing, and managing a project that involves the installation of exterior windows. The work experience must be similar in size, scope and complexity to the work required under this solicitation.

• Offeror experience shall be submitted using Experience Information Sheet attached. All fields of the “Experience Information Sheet” must be completed, and all data must be accurate and current.

• In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

• Signed Letters of Commitment from any key subcontractors (to include directed subcontractor) for all work to be performed under this contract.

• If more than three (3) projects are submitted, only the first three (3) will be evaluated. If the project is older than five (5) years, it may be considered less relevant.

• Experience provided must be verifiable using the Point of Contact (POC) provided on Experience Information Sheet. It is the offeror’s responsibility to ensure the Government will be able to contact the POCs using the contact information listed on the experience form.

EVALUATION CRITERIA PHASE ONE, FACTOR 2 – SPECIALIZED EXPERIENCE: The information provided will be used to evaluate the relevancy and depth of each Offeror’s specialized experience. The Government will evaluate the strengths, weaknesses, and deficiencies, if any, and assign one combined technical and risk rating for this factor. All requirements in this factor shall be met by the closing date of Phase One submission.

• The more recent and relevant experience, the more credit will be given.

• The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

• The Government may place greater importance on projects where the offeror and the proposed design firm had worked together, depending upon overall role and relevancy considerations.

• The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

PHASE ONE - FACTOR 3: CAPABILITY

(10 pages maximum, excluding copy of valid license)

Briefly describe ability to obtain the necessary resources to perform this project. Submit copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record.

Submit copy of current, valid Architect’s or Engineer’s License as applicable, issued in the state of Florida for Architectural/Engineering Contractor, who will be of record.

List all the risks of this project and provide a detailed explanation of how they will be addressed and mitigated.

EVALUATION CRITERIA PHASE ONE, FACTOR 3 – CAPABILITY: Based on the narrative provided, the Government will evaluate the Offeror’s capability to execute an awarded contract with cohesive and collaborative team effort. The Government will evaluate the strengths, weaknesses, and deficiencies, if any, in the technical approach narrative and assign one combined technical and risk rating for this factor. All requirements in this factor shall be met by the closing date of Phase One submission.

PHASE ONE - FACTOR 4: RELEVANT AND RECENT PAST PERFORMANCE

(No page limit)

• The prime contractor shall present documented proof/example that they have performed at least 3, and a maximum of 5, projects that required work similar in size and scope of this project in the past 5 years; a minimum of two projects must have been performed in an active healthcare environment (within a hospital). This may include past performance from a sub-contractor. Note: Any teaming or proposed sub-contractor arrangement you are submitting as part of this proposal for evaluation must remain intact through contract completion. Provide the following information for each example:

• Project Number, Title and location or facility performed (At least one (1) of the projects submitted must be the same or similar to the project described in the solicitation)

• All projects submitted must be at least 50% complete.

• At least one (1) of the projects submitted must be valued at greater than $250,000 and performed within the last 5 years.

• Contracting Officer and COR Name and contact information, telephone, and email.

• Total Project Value and duration (at least 3 shall be greater than $250,000)

• List of subcontractors.

• Initial/Final award amount.

• State any change orders if occurred during the project performance.

• Pictures of completed work.

• Detailed description of work, including trades involved (identify percentage of self-performed work).

• Explanation of why the projects were selected as the same or similar and how the experience obtained on the submitted project is pertinent to the execution of this project.

EVALUATION CRITERIA PHASE ONE, FACTOR 4 – PAST PERFORMANCE: The Government will perform a performance confidence assessment of the Offeror’s probability of successfully meeting the contract requirements, considering the degree of success of the D/B team’s recent (substantially completed or turned over no longer than five (5) years from the date of this solicitation), relevant experience. The Government will assess the past performance on projects submitted under the Specialized Experience Factor and reserves the right to conduct telephone interviews with points of contact identified in the proposal and/or to review other recent projects rated in CPARS or other agency performance databases, review and/or contact Offeror-furnished references, or to review personal knowledge. The Government will first assess the relevancy of recent projects accomplished by the offeror to the scope of this contract and consider how well the Offeror performed on the contracts. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. The more recent and relevant experience, the more credit will be given. The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations. The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations. The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations. The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

PHASE ONE EVALUATION AND SELECTION CRITERIA: Factors 1 through 3 will be rated using an adjectival rating system and for Factor 4 a performance confidence assessment of the offeror’s probability of successfully meeting the contract. For evaluation purposes, each technical factor is equal in importance.

- - - END OF EVALUATION FACTORS PHASE ONE - - -

PHASE TWO EVALUATION FACTORS

**DO NOT SUBMIT PHASE TWO PROPOSALS UNLESS SPECIFICALLY INSTRUCTED BY THE CO.**

PHASE TWO EVALUATION FACTORS: The evaluation factors for PHASE TWO consist of Factor 1 – Design Concepts and Technical Solution, and Factors 2 – Schedule. Each factor shall have equal importance, and when combined, are significantly more important than price.

PHASE TWO - FACTOR 1: DESIGN CONCEPTS AND TECHNICAL SOLUTIONS

(20 pages max. excluding schematics)

Offeror shall submit a narrative description of how they intend to approach the scope of work to successfully complete design-build services for this project in accordance with solicitation requirements.

Provide at least one (1) 24 x 36 schematic illustrating your proposed layout but not a detailed design.

• The description shall include what manufacturer the offeror is proposing as their solution and a written narrative of the planned phasing so that the facility remains operational while the window and its components are being installed. The narrative will also detail how the offeror intends to prepare the site and install windows with all required connections to the facility within any specified time limits.

• Explain how project will be accomplished to ensure minimal interruptions with daily hospital operations and patient care.

• The description shall include in detail approach to construction safety and infection control.

• Demonstrate techniques for management of work coordination with subcontractors and measures/corrective action that will be taken for substandard performance.

EVALUATION CRITERIA PHASE TWO, FACTOR 1 – DESIGN CONCEPTS AND TECHNICAL SOLUTIONS:

Based on the narrative provided, the Government will evaluate the Offeror’s design concepts and technical solution to this design build project. The Government will evaluate the strengths, weaknesses, and deficiencies, if any, and assign one combined technical and risk rating for this factor. All requirements in this factor shall be met by the closing date of Phase Two submission.

PHASE TWO - FACTOR 2: SCHEDULE

(No page limit)

• Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.). The schedule shall be in the form of a progress chart (Gantt chart) of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate length of downtime required for any utilities affecting the operation of other parts of the facility on the schedule. The schedule shall show key milestone dates and switchover and start-up of equipment. The schedule is not included in the page limit.

To be considered technically acceptable, the proposed “draft” project schedule shall not exceed the project duration stated on the solicitation and include divisions of work required to successfully complete the project:

o Identify the tasks required to execute the project, being as detailed as possible using a work breakdown structure to break down the tasks into manageable elements in the logical order of execution.

o Identify the time for each task.

o Set start and finish times.

o Calculate the slack.

o Determine intermediate phases and total project duration.

o Clearly identify the critical path

Narrative - 5 page maximum

• The offeror shall submit a detailed project schedule (including all project stages) in a time scale bar graph format to demonstrate an efficient project planning for the works being procured.

The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. Assume the Notice to Proceed will be issued fifteen (15) calendar days after the award date. (Note that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

• The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:

o Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.)

o Construction Period: Mobilization; Demolition method, equipment shutdowns, testing and certifications; Demobilization.

• The Offeror shall specify days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

• The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated in the solicitation. Discuss a proposed approach for ensuring the project stays on schedule.

https://www.levelset.com/blog/work-breakdown-structure/

EVALUATION CRITERIA PHASE TWO, FACTOR 2 – SCHEDULE: The Government will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project timely with limited impact, to the greatest extent possible, to the Medical Center.

The strengths, weaknesses, and any deficiencies in the schedule to successfully execute the project will be evaluated, and a one combined technical and risk rating for this factor will be assigned. All requirements for this factor shall be met by the closing date of Phase Two submission.

PHASE TWO EVALUATION AND SELECTION CRITERIA: All evaluation factors, other than price, when combined, are significantly more important than price. Price may be the determining factor if offerors are essentially equal in technical adjectival rankings.

- - - END OF EVALUATION FACTORS PHASE TWO - - -

PART III INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

3.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

3.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY

2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

3.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT

OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade Goals for female participation for each trade

22.4 % 6.9 %

These goals are applicable to all the Contractor's construction work performed in the covered…