S02 Sole Source Justification - Ameristar Fence PL - .pdf

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 3: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 03 Page 1 of 4 Revision 03 Date: 10/27/2014

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>$150K)

Perimeter Security Fence as part of project #523A5-24-012 Upgrade Perimeter Fencing

1. Contracting Activity:

Department of Veterans Affairs, VISN 01, 523 VA Boston Medical Center VA Medical Center, Contracting and Engineering Service, Boston, MA Sole Source Proprietary Products FORCE Acq. Plan VA-24-00012668

2. Nature and/or Description of the Action Being Processed:

Proprietary product to be used on project #523A5-24-012 Upgrade Perimeter Fencing The sole source proprietary product is:

a) Perimeter Security Fence: The existing Security Fence is manufactured by Ameristar | Assa Abloy. The Palisade Perimeter Fence around the campus perimeter, is the High Security Steel Ameristar Impasse II High Security Steel Fence 3-Rail-Trident-Panel 8 foot tall in black.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This justification and approval is regarding the following system installations required in the above referenced project at the Brockton VAMC campus: Perimeter Security Fence The campus has approx. 2.5 miles of existing perimeter security fence around the Brockton VAMC campus in place. In order to maintain the same security system to be installed it must be the same product and manufacturer of the existing system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Select proprietary product to be used on project #523A5-24-012 Upgrade Perimeter Fencing

The sole source proprietary product is:

OFOC SOP Revision 03 Page 2 of 4

a) Perimeter Security Fence - The campus has approx. 2.5 miles of existing perimeter security fence around the Brockton VAMC campus in place. The existing Security Fence is manufactured by Ameristar | Assa Abloy. The Palisade Perimeter Fence around the campus perimeter, is the High Security Steel Ameristar Impasse II High Security Steel Fence 3-Rail-Trident-Panel 8 foot tall in black. In order to maintain the same security system to be installed it must be the same product and manufacturer of the existing system.

This project will include perimeter security fence installation that is an extension of the existing campus wide perimeter security fence system. Any products to be used on the existing perimeter security fence system must be the existing system’s products In order to ensure system compatibility and to maintain manufacturer’s warranty; other manufacturer’s components may not operate properly or operate at all on the existing system. Therefore, only this manufacturer’s products are acceptable; no substitutions.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

a) The existing Security Fence is manufactured by Ameristar | Assa Abloy. The Palisade

Perimeter Fence around the campus perimeter, is the High Security Steel Ameristar Impasse II High Security Steel Fence 3-Rail-Trident-Panel 8 foot tall in black. In order to maintain the same security system to be installed it must be the same product and manufacturer of the existing system.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated cost for the product should be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market Research was not conducted in association with this request. The reason is that only One Responsible Source is known for the item: a) The existing Security Fence is manufactured by Ameristar | Assa Abloy. The Palisade Perimeter Fence around the campus perimeter, is the High Security Steel Ameristar Impasse II High Security Steel Fence 3-Rail-Trident-Panel 8 foot tall in black.

To maintain the same security system to be installed it must be the same product and manufacturer of the existing system.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Not Applicable

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not Applicable

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Not Applicable

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, OFOC SOP Revision 03 Page 3 of 4 which are included in the justification, are accurate and complete to the best of my knowledge and belief.

(This signature is the requestor’s supervisor, fund control point official, chief of service, someone with responsibility and accountability)

Name: Peter Lopes Date Title: Engineering Manager Facility: VA Boston Healthcare System, Brockton

13. Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP. This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

b. Director of Contracting /Designee (Required $150K and above): I certify the justification meets requirements for other than full and open competition.

NCO/PCO XX Director of Contracting or Designee

Facility

c. SAO (If over 650K): I certify the justification meets requirements for other than full and open competition.

Director, Service Area Office, ______

9/28/2023 http://vaww.pclo.infoshare.va.gov/PCLO/PMWeb/Vol6Chapter6.aspx

OFOC SOP Revision 03 Page 4 of 4

d. VHA HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $12.5 million) or approve ($650K to 12.5 million) for other than full and open competition.

VHA Head of Contracting Activity (HCA)

e. VA Deputy Senior Procurement Executive Approval (over $12.5 million but not exceeding $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

C. FORD HEARD Date Deputy Senior Procurement Executive (DSPE) Office of Acquisition and Logistics Department of Veterans Affairs

f. VHA Senior Procurement Executive Approval (over $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

Jan R. Frye Date Deputy Assistant Secretary for Acquisition and Logistics Senior Procurement Executive (SPE) Department of Veterans Affairs