S02 - SECTION 01 32 16.15 Project Schedule.pdf

Replace Case Work in Dental 640-20-117

Palo Alto, Building 100, VA Palo Alto Health Care System Final Bid Document

10/16/2019

SECTION 01 32 16.15

PROJECT SCHEDULES

PART 1- GENERAL

1.01 DESCRIPTION:

A. THE CONTRACTOR SHALL DEVELOP A SCHEDULE DEMONSTRATING FULFILLMENT OF

THE CONTRACT REQUIREMENTS (PROJECT SCHEDULE). THE CONTRACTOR SHALL

UTILIZE IT FOR SCHEDULING, COORDINATING AND MONITORING ALL WORK UNDER

THIS CONTRACT (INCLUDING ALL ACTIVITIES OF SUBCONTRACTORS, EQUIPMENT

VENDORS AND SUPPLIERS). AFTER THE PROJECT SCHEDULE IS SUBMITTED AND

APPROVED IT BECOMES THE “APPROVED PROJECT SCHEDULE.”

1.2 CONTRACTOR'S REPRESENTATIVE ((PROJECT MANAGER) (PM))

A. The Contractor shall designate an authorized representative responsible for the

Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative.

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this contract.

Submit Contractor Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP

DRAWINGS, PRODUCT DATA AND SAMPLES 15 calendar days prior to the date of the preconstruction conference for acceptance.

1.3 SCHEDULES

A. APPROVED PROJECT SCHEDULE – This is the schedule that the contractor and the VA shall use to determine if the contractor is ahead, on-time or behind completing the contract on the completion date set out in the Notice To Proceed.

The Contracting Officers Representative and the Contracting Officer shall use this schedule to determine if Notices of Deficiency are required. The Contracting

Officer shall use this schedule in determining when to require the contractor to add additional manpower and equipment to the work when it has been determined that the contractor is in danger of not completing this contract on

Notice To Proceed date of completion.

B. SCHEDULE OF VALUES (SOV) – This schedule assigns a cost to every event on the Approved Project Schedule.

C. THREE WEEK LOOK AHEAD SCHEDULE – This schedule provides the VA with what work activities the contractor plans to accomplish during the next three weeks. It will be provided to the Contracting Officers Representative weekly throughout the duration of the contract.

1.4 PROJECT SCHEDULE SUBMITTALS

A. The submitted Project Schedule shall include project duration, phase start and completion dates, activities/events duration and activities/event start and completion dates. Each activity/event on the schedule shall contain a name/number ID and description. The description on each activity/event shall be worded in such a way as to easily interpret what the event is/does.

C. No activities/events shall exceed 21 days. (Off site fabrication does not need to adhere to this requirement.)

D. Deliveries of materials for activities/events that exceed 21 days that have been broken down into several 21 day periods, large equipment or materials deliveries shall be a separate activity/event.

E. The contractor shall take great care in allocating activities/event time to outside agencies that the contractor has direct no control over. Such as utility shutdowns.

The VA engineering Department requires a minimum of 4 weeks to schedule any utility shutdown within their responsibility.

F. The Project Schedule shall be provided to the Contracting Officers

Representative no more than 15 days after the Notice To Proceed is issued.

G. No work or activity shall proceed without the Project Schedule being approved and becoming the APPROVED PROJECT SCHEDULE.

H. The Project Schedule shall be submitted for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA

AND SAMPLES no later than 15 calendar days after the Notice To Proceed is issued.

1.5 SCHEDULE OF VALUES (SOV)

A. A separate Schedule Of Values shall be created. The SOV shall match the

Approved Project Schedule line for line and use the same numbering and activity/event descriptions.

B. No activity/event shall exceed $40,000 without the approval of the Contracting

Officers Representative.

C. The SOV shall reflect the entire amount of the contract award including bonds and insurance.

D. The contractor shall allocate 5% of the contract award amount to punch list and close out activities to be paid as the final payment.

E. The amount allocated to General Conditions shall be divided by the number of months that the contract is specified to be completed in. This amount is to included in each monthly Request For Periodic Payment.

F. For any request for payment of materials or equipment to be made the materials or equipment must have been delivered to the project site.

G. The Schedule Of Values shall be submitted for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA

AND SAMPLES no later than 15 calendar days after the Notice To Proceed is issued.

1.6 THREE WEEK LOOK AHEAD SCHEDULE

A. The Three Week Look Ahead Schedule is a tool that notifies the Contracting

Officers Representative of what the actual work that will take place will be. It is understood that the contractor will have to adjust the work assignments on the

Approved Project Schedule. This schedule provides the contractor the opportunity to keep the Contracting Officers Representative appraised of these changes.

B. The contractor shall at a minimum provide the sub-contractor doing each activity/ event, what line item from the Approved Project Schedule will be being worked on, start and stop dates, and any other information that the Contracting Officers

Representative may request.

C. The Three Week Look Ahead Schedule will be delivered each week on the day required and by the method required by the Contracting Officers Representative.

1.7 PAYMENT TO THE CONTRACTOR:

A. The Contractor is entitled to a monthly progress payment.

B. No activity/event on the Approved Project Schedule shall be paid for by the VA unless it is 100% complete.

C. The contractor shall provide the monthly Waste Management Report and any

Certified Payroll’s that has been received since the last periodic request for payment was submitted. The request for periodic payment shall be returned to the contractor without these reports attached.

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