S02 RFQ 36C26024Q0855 Roseburg Radio Upgrade.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

653-24-3-9962-0021

36C26024Q0855 08-22-2024

Danielle Carrico danielle.carrico@va.gov 08-30-2024 10:00am PDT

36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

541519

150 Employees

Net 30

N/A

Department of Veterans Affairs Roseburg VAMC 913 Northwest Garden Valley Boulevard Roseburg OR 97471

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Complete radio system upgrade and replacement for Roseburg VA Medical Center and Eugene VA Clinic.

Brand Name or Equal Requirement (Motorola)

Important! Please see section E.2 for quote submission Requirements, site visit and submitting questions.

Trade Agreements apply. See FAR 52.225-5 and FAR 52.225-6.

See CONTINUATION Page

36C26024Q0855

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

C.8 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.9 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM

REQUIREMENTS (JAN 2023) (DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.239-70 SECURITY REQUIREMENTS FOR INFORMATION

TECHNOLOGY RESOURCES (FEB 2023)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..28

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 SALIENT CHARACTERISTICS

D.2 WAGE DETERMINATION 2015-5569

D.3 WAGE DETERMINATION 2015-5579

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM TO FAR 52.212-1. QUOTE PREPARATION INSTRUCTIONS,

QUESTION SUBMISSION AND SITE VISIT INFORMATION

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 VAAR 852.239-71 INFORMATION SYSTEM SECURITY PLAN AND

ACCREDITATION (FEB 2023)

E.11 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.12 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.13 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon delivery, installation and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungstenautomation.com/products/einvoice-network

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

20.00 EA __________________ __________________

APX NEXT; ALL-BAND MODEL 4.5 PORTABLE*

LOCAL STOCK NUMBER: H55TGT9PW8AN

ENH: SUBMERSIBLE (DELTA T)

LOCAL STOCK NUMBER: H499

ADD: SMARTZONE OPERATION

LOCAL STOCK NUMBER: H38

ADD: ASTRO DIGITAL CAI OPERATION

LOCAL STOCK NUMBER: Q806

ADD: WIFI CAPABILITY

LOCAL STOCK NUMBER: QA09001

ENH: ASTRO 25 OTAR W/ MULTIKEY

LOCAL STOCK NUMBER: Q498

ADD: AES/DES-XL/DES-OFB ENCRYPTION AND ADP

LOCAL STOCK NUMBER: Q15

ADD: P25 9600 BAUD TRUNKING

LOCAL STOCK NUMBER: Q361

ADD: SMARTZONE OMNILINK

LOCAL STOCK NUMBER: Q173

ADD: MOTOROLA HOSTED RADIOCENTRAL W CPS*

LOCAL STOCK NUMBER: QA09030

ADD: MULTI SYSTEM OTAR

LOCAL STOCK NUMBER: QA07680

ADD: LTE FOR VERIZON LTE SERVICE

LOCAL STOCK NUMBER: QA09016

10.00 EA __________________ __________________

BATTERY PACK,IMPRES GEN2, LIION,IP68, 4400T

LOCAL STOCK NUMBER: NNTN9216

APX NEXT DMS ESSENTIAL

LOCAL STOCK NUMBER: LSV01S03446A

RADIOCENTRAL PROGRAMMING

LOCAL STOCK NUMBER: LSV01S03082A

1.00 EA __________________ __________________

APX NEXT PROVISIONING*

LOCAL STOCK NUMBER: PSV00S01424A

RADIOCENTRAL TRAINING VIRTUAL (1 SEAT)

LOCAL STOCK NUMBER: PSV01S01742A

APX DMS PROVISIONING PD3*

LOCAL STOCK NUMBER: PSV03S02465A

SMARTMAPPING ENABLEMENT

LOCAL STOCK NUMBER: PSV01S02940A

SMARTMESSAGING ENABLEMENT

LOCAL STOCK NUMBER: PSV01S02941A

PROVISIONING SUPPORT*

LOCAL STOCK NUMBER: PSV01S02944A

SMARTPROGRAMMING

LOCAL STOCK NUMBER: SSV01S01407A

SMARTCONNECT

LOCAL STOCK NUMBER: SSV01S01406A

SMARTLOCATE

LOCAL STOCK NUMBER: SSV01S01476A

SMARTMAPPING

LOCAL STOCK NUMBER: SSV01S01907A

SMARTMESSAGING

LOCAL STOCK NUMBER: SSV01S01906A

WM800 WIRELESS RSM WITH BATTERY

LOCAL STOCK NUMBER: PMMN4158

IMPRES 2 SUC, 3.0A, 120VAC, TYPE A PLUG, NA

LOCAL STOCK NUMBER: NNTN9199A

CRITICAL CONNECT WAVE PTX ONBOARDING

LOCAL STOCK NUMBER: PSV00S03303A

WAVE MESSAGING DISPATCH

LOCAL STOCK NUMBER: SSV00S02078A

MZC RADIO PROG FEE + LOCAL SVC PROG.

LOCAL STOCK NUMBER: LSV00Q00202A

CODE PLUG DEVELOPMENT

LOCAL STOCK NUMBER: LSV01Q00387A

MZC SC ANNUAL FEE 1ST YEAR.

LOCAL STOCK NUMBER: LSV00Q01073A

1.00

EA

Infrastructure Equipment. To include:

1. Managed Zone Core (MZC) Licenses, Roseburg VA Healthcare System

a. One (1) Console Licenses for up to 5 clients

b. UNC Licenses

2. Conventional Subsystem (C-SUB), Roseburg VA Healthcare System

a. Roseburg RF Site, Roseburg VAMC Bldg 1

i. Conduit Hub Router (1)

ii. Backhaul Switch (1)

iii. Site Switch (1)

iv. KVL 5000 (1)

v. VHF GTR 8000 Conventional Repeater with antenna, cables, and connectors (1)

vi. Duplexer (1)

vii. DCG 9000 Dynamic Channel Gateway (1)

viii. 500W UPS (1)

b. Roseburg Police Department Dispatch, Roseburg VAMC Bldg 1, Room C103

i. MCC 7500E Dispatch Console (1)

ii. LAN Switch (1)

iii. Site Router (1)

iv. 1350W UPS (1)

v. High Density Conventional Channel Gateway (CCGW) (1)

vi. APX Consolettes with antenna systems (2)

c. Eugene RF Site, Eugene CBOC

i. Site Router (1)

ii. Backhaul Switch (1)

iii. 1350W UPS (1)

iv. VHF GTR 8000 Conventional Repeater with antenna, cables, and connectors (1)

1. Replaces “simplex only” communications for subscribers.

v. Duplexer (1)

vi. Mag Mount VHF antenna with cables and connectors to improve RF coverage inside the Eugene building (1)

LOCAL STOCK NUMBER: FGM24PC167966

Systems Integration and Training. See SOW.

Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025

Sustainment Services Year 1. See SOW.

Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025

GRAND TOTAL

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs Roseburg VAMC 913 Northwest Garden Valley Boulevard Roseburg, OR 97471

ALL 120 days after award

B.4 STATEMENT OF WORK

1. GENERAL & BACKGROUND INFORMATION

a. Roseburg VA Health Care is part of VISN 20, which serves the Pacific Northwest. The

Roseburg VA Health Care System consists of five (5) facilities located in the Southern region of Oregon which serves Veterans located in both the Southern and Coastal regions of Oregon.

b. The current Roseburg VA Health Care radio system used by Police Service has reached its end-of-life expectancy and has many dead spots. An upgraded replacement is required to ensure safety to all Veterans, hospital staff and VA Police throughout the Roseburg VA Health Care System.

c. The radios will allow the VA Police to connect to the local county police, fire, and EMS.

The radios will serve as two-way communication between officers in the field and dispatch at the Roseburg and Eugene campuses. The radios, in conjunction with the new system, will allow continuous communications over the radio system when on-campus and also over LTE when off-campus. Therefore, this new radio system will increase the range and effectiveness of the VA Police as now they will be able to monitor radio communications at the main medical centers as well as the Community-Based Outpatient Clinics (CBOCs). It will also serve as a means for centralized leadership during contingency operations for natural disasters, symmetric and asymmetric events against facilities, and local disaster assistance.

2. SCOPE

a. The Contractor shall provide new infrastructure radio and radio equipment (conventional subsystem, dispatch console, hand-held radios, repeaters, etc.), installation, systems integration and programming, licensing, training and sustainment services for a one-year period of performance.

b. The locations for installation are as follows:

i. Roseburg VA Health Care System is located at 913 NW Garden Valley Blvd., Roseburg, OR 97471.

ii. Eugene Health Care System is located a 3355 Chad Drive, Eugene, OR 97408

c. The Contractor shall provide all necessary equipment and tools required per the requirements and specifications herein.

d. The Contractor shall install new equipment only. No refurbished, returned or used equipment is permitted.

e. The Contractor shall install and provide all work to fully complete the project and ensure the systems are working properly. All equipment and installation must be backed by a one (1) year manufacturer extended warranty. During this period, if any issues arise due to workmanship or equipment failure, the contractor will ensure it is repaired or fixed at no additional cost to the VA.

f. The Contractor shall provide the following equipment, installation, licenses, programming and functionalities:

i. Infrastructure equipment (brand name or equal Motorola):

1. Managed Zone Core (MZC) Licenses, Roseburg VA Healthcare System

a. One (1) Console Licenses for up to 5 clients

b. UNC Licenses

2. Conventional Subsystem (C-SUB), Roseburg VA Healthcare System

a. Roseburg RF Site, Roseburg VAMC Bldg 1

i. Conduit Hub Router (1)

ii. Backhaul Switch (1)

iii. Site Switch (1)

iv. KVL 5000 (1)

v. VHF GTR 8000 Conventional Repeater with antenna, cables, and connectors (1)

vi. Duplexer (1)

vii. DCG 9000 Dynamic Channel Gateway (1)

viii. 500W UPS (1)

b. Roseburg Police Department Dispatch, Roseburg VAMC Bldg 1, Room C103

i. MCC 7500E Dispatch Console (1)

ii. LAN Switch (1)

iii. Site Router (1)

iv. 1350W UPS (1)

v. High Density Conventional Channel Gateway (CCGW)

(1)

vi. APX Consolettes with antenna systems (2)

c. Eugene RF Site, Eugene CBOC

i. Site Router (1)

ii. Backhaul Switch (1)

iii. 1350W UPS (1)

iv. VHF GTR 8000 Conventional Repeater with antenna, cables, and connectors (1)

1. Replaces “simplex only” communications for subscribers.

v. Duplexer (1)

vi. Mag Mount VHF antenna with cables and connectors to improve RF coverage inside the Eugene building (1)

ii. Radio equipment (brand name or equal Motorola):

1. Radios, Roseburg VA Healthcare System:

a. APX NEXT; ALL-BAND MODEL 4.5 PORTABLE* (20)

b. ENH: SUBMERSIBLE (DELTA T) (20)

c. SMARTZONE OPERATION (20)

d. ASTRO DIGITAL CAI OPERATION (20)

e. WIFI CAPABILITY (20)

f. ASTRO 25 OTAR W/ MULTIKEY (20)

g. AES/DES-XL/DES-OFB ENCRYPTION AND ADP (20)

h. P25 9600 BAUD TRUNKING (20)

i. SMARTZONE OMNILINK (20)

j. MOTOROLA HOSTED RADIOCENTRAL W CPS* (20)

k. LTE FOR VERIZON LTE SERVICE (20)

l. MULTI SYSTEM OTAR (20)

m. MOTOROLA HOSTED RADIOCENTRAL W CPS* (20)

n. BATTERY PACK, IMPRES GEN2, LIION,IP68, 4400T (20)

o. APX NEXT DMS ESSENTIAL (20)

p. RADIOCENTRAL PROGRAMMING (20)

q. APX NEXT PROVISIONING* (1)

r. RADIOCENTRAL TRAINING VIRTUAL (1 SEAT) (1)

s. APX DMS PROVISIONING PD3* (1)

t. SMARTMAPPING ENABLEMENT (1)

u. SMARTMESSAGING ENABLEMENT (1)

v. PROVISIONING SUPPORT (1)

w. SMARTPROGRAMMING (20)

x. SMARTCONNECT (20)

y. SMARTLOCATE (20)

z. SMARTMAPPING (20)

aa. SMARTMESSAGING (20)

bb. WM800 WIRELESS RSM WITH BATTERY (20)

cc. IMPRES 2 SUC, 3.0A, 120VAC, TYPE A PLUG (20)

dd. CRITICAL CONNECT WAVE PTX ONBOARDING (1)

ee. WAVE MESSAGING DISPATCH (1)

ff. MZC RADIO PROG FEE + LOCAL SVC PROG. (20)

gg. CODE PLUG DEVELOPMENT. (1)

hh. MZC SC ANNUAL FEE 1ST YEAR (20)

ii. 10 spare batteries

2. After all equipment programming and installation, the Contractor shall ensure the following is completed:

a. Radio equipment installed is able to interoperate with local county police, fire and EMS. Radio equipment installed shall interoperate with existing VA Police ratio repeaters and existing handheld radios.

b. Installed equipment shall fully integrate with Avigilon video management system/software.

c. AES encryption installed and proper working order.

d. Aliases are programmed and is working appropriately.

e. All special features and functions (SmartConnect, SmartLocate, SmartMapping, SmartMessaging) is in proper working order.

f. All equipment that has been purchased and installed has been integrated and is communicating and functioning correctly.

g. Staff is trained and educated on what each piece of equipment is, how it operates, and how to use it to include basic troubleshooting.

g. Integration:

i. The Contractor shall complete a function test, which includes system configuration, optimize and performing an in-field functional acceptance testing of the entire system. Contractor shall ensure all equipment is programmed, functioning, and installed as specified before clearing the worksite.

ii. The Contractor shall integrate the existing repeater system with new repeater system.

h. Training:

i. The contractor will provide formal education and training to the Police Service personnel on how to operate the system and equipment. Training shall be provided by knowledgeable and experienced instructors, well-designed courseware, and integrated lab activities.

ii. Training shall take place at Roseburg VAMC Dispatch, Bldg. 1 and the Roseburg

VA Police Station at Bldg. 57 during normal business hours. Training will be coordinated in advance with COR and/or Government POC.

i. 1 Year Sustainment Services

i. Service Desk – the Contractor shall provide Service Desk which will record, track, and update all Service Requests, Change Requests, Dispatch Requests, and Service Incidents.

ii. The Contractor shall extend to the government standard one-year manufacturer's limited warranty to correct possible defects in material and workmanship. Must cover all equipment purchased and installed. Warranty repair services must be available during normal business hours M-F, excluding holidays.

iii. Technical Support – the Contractor shall provide telephone consultation and troubleshooting capabilities to diagnose and resolve infrastructure performance and operational issues.

iv. The Contractor shall provide all software and firmware updates and technical support. The Contractor shall provide telephone consultation and troubleshooting capabilities to diagnose and resolve infrastructure performance and operational issues.

v. The Contractor shall provide event monitoring and diagnosis should systems failure and other disruptions arise with the system. The Contractor shall monitor of the network in real time, ensuring continuous management of the system’s operational functionality.

vi. Annual Preventative Maintenance – the Contractor shall provide proactive, regularly scheduled operational testing and alignment of infrastructure and network components to ensure that they continually meet original manufacturer specifications.

vii. The Contractor shall provide onsite support to include dispatched technicians to the Roseburg and Eugene VA Sites for repairs, programming, troubleshooting, and preventative maintenance and restore.

viii. Network Hardware Repair – the Contractor shall repair the equipment provided by vender, as well as select third-party infrastructure equipment supplied as part of the proposed solution.

ix. Remote Security Patch Installation – the Contractor shall provide security updates that are pre-tested by Motorola Solutions. Once an update is fully tested and ready for deployment in the system, we will remotely install patches onto the system, and notify you that the patches have been successfully installed.

Security Monitoring – provide 24/7x365 monitoring of the radio network’s security elements by specialized security technologists. For highly complex or unusual security events, our technologists have direct and immediate access to engineers for rapid resolution to security issues.

x. Network Updates - Sustaining system through a program of software and hardware updates aligned with the platform lifecycle.

xi. Services and subscriptions vendor must provide (1-year subscription period)

1. APX Next Smart Programming ‘

2. APX Next Smart Connect

3. SMARTLOCATE

4. APX Next Smart Locate

5. APX Next Smart Messaging

6. APX Next DMS Advanced

7. SMARTMAPPING

8. RADIOCENTRALPROGRAMMING

9. APX NEXT DMS ESSENTIAL

10. AWARE Standard 1 seat license

11. MZC SC Annual

xiii. Services and subscriptions vendor must provide (1-year subscription period)

1. WAVE MESSAGING DISPATCH

3. MEETINGS:

a. Post-Award: A post award meeting will be held within 15 business days after award. The meeting must be mutually scheduled with Contractor identified POCs, Roseburg VA Health Care personnel, COR (if applicable), CO and other individuals as necessary. The meeting will be held virtually via MS Teams. Government is responsible for the agenda.

b. Monthly Meeting: At the request of the Government, a monthly meeting may be held at a mutually scheduled time with Contractor identified POCs, Roseburg VA Health Care personnel, COR (if applicable), CO and other individuals as necessary. The meetings will be held virtually via MS Teams or in person (as applicable) as designated by the Government.

4. DELIVERABLES:

a. Schedule: a schedule of major milestones and deliverables shall be submitted to the COR and/or government POC within 15 business days after award. In the event of any changes, a revised schedule will be submitted to the COR and/or government POC within 10 business days.

5. SECURITY REQUIREMENTS:

a. A prohibition on unauthorized disclosure: “Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without prior written agreement of the VA.” See VA Handbook 6500.6, Appendix C, paragraph 3.a.

b. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure or sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and the Privacy Officer for the contract. The term ‘security incident’ means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

c. A requirement for annual security/privacy awareness training: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA’s security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA’s security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA’s requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA’s contract have received their annual security/privacy training that meets VA’s requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

d. A requirement to sign VA’s Rules of Behavior: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgement that they have read, understand, and agree to abide by the VA’s Contractor Rules of Behavior which is attached to this contract.” See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the supplies/services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor’s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA’s information and information systems.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.7 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE

MANUALS (NOV 2018)

The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per CLIN(s) . The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.

(End of Clause)

C.8 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB

2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided.

This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

C.9 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN

MINIMUM REQUIREMENTS (JAN 2023) (DEVIATION)

(a) This clause does not apply to small business concerns.

(b) If the offeror is required to submit an individual subcontracting plan, the minimum goals for award of subcontracts to certified service-disabled veteran-owned small business and certified veteran-owned small business SDVOSB/VOSB shall be at least commensurate with the Department’s annual SDVOSB/VOSB subcontracting goals.

(c) For a commercial plan, the minimum goals for award of subcontracts to SDVOSB/ VOSB shall be at least commensurate with the Department’s annual service-disabled veteran-owned small business and veteranowned small business subcontracting goals for the total value of projected subcontracts to support the sales for the commercial plan.

(d) To be credited toward goal achievements, SDVOSB/VOSBs must be certified and listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128).A contractor may reasonably rely on a subcontractor’s status as shown in the SBA certification database as of the date of subcontract award, provided the contractor retains records of the results of the SBA certification database query.

(e) The Contractor shall annually submit a listing of SDVOSB/VOSB (for which credit toward goal achievement is to be applied) for review by personnel in the Office of Small and Disadvantaged Business Utilization. Use VA Form 0896A, Report of Subcontracts to Small and Veteran-Owned Business.

(f) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

https://veterans.certify.sba.gov/

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2)…