S02 - RFQ 2 - SOW - Portable Blood Analyzer - PHX055 Final 03112022.docx

FY22Q1-055 | JSN: L0221 | Analyzer, Blood, Portable, Hand Held

Phoenix VA Health Care System Initial Outfitting, Transition & Activation Statement of Work Analyzer, Blood, Portable, Hand Held (JSN: L0221)

Phoenix VA Health Care System Phoenix VA Clinic – 32nd Street Project 400 North 32nd St.

Phoenix, AZ 85008 Introduction The Phoenix Veteran Affairs Health Care System has a requirement to purchase Analyzer, Blood, Portable, Hand Held (JSN: L0221) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a Brand Name or Equal Requirement. This requirement is in support of the activation of Phoenix VA Clinic – 32nd Street Project. The new Outpatient Clinic has the need for Twenty-Five (25) point of care glucose testing units. These glucose testing devices scans barcodes in a variety of formats and displays test results from patient tests and control tests. Roche Diagnostics is the basis of design.

Table 1 – Package Items Summary

Additional Item Requirements The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA IT Operations Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

General Conditions Site Address The address of the Phoenix VA Clinic – 32nd Street is provided below.

400 North 32nd St.

Phoenix, AZ 85008

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POC, David Charnetsky at (602) 277-5551 ext. 5228, david.charnetsky@va.gov; SME-Solutions POC, Soren Nicholson at (719) 761-4387, Soren.Nicholson@sme-solutions.co; Robert Stonerook at (706) 304-7194, Robert.stonerook@sme-solutions.co; and Jerrell (Jeff) Cockrell at (636) 395-9761, Jerrell.cockrell@sme-solutions.co.

☒ Phoenix VA Clinic – 32nd Street (Direct Delivery to address detailed in paragraph 2.1) ☐ IOT&A Contractor provided warehouse: Address TBD

2.4.6 NOTE: Due to the COVID19 situation, the vendor must follow CDC guidelines when on VA property. Any individuals who need to enter the building for installation &/or training will be required to be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☒ No ☐) The vendor is required to manage and coordinate installation at the Phoenix VA Clinic – 32nd Street with the COR or his representative IOT&A POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM Mountain Standard Time, Monday through Friday, and excluding Federal Holidays.

Proposed installation date will occur after delivery of equipment.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the Phoenix VA Clinic – 32nd Street. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Required (Yes ☒ No ☐) The vendor is required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to nursing staff.

The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule. Proposed training date will occur after installation of equipment.

Current timeframe of training is May 2022.

The vendor shall provide documentation and/or certification to each staff member that has successfully completed the training.

Confidentiality and Non-Disclosure This equipment does NOT connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do NOT apply to this requirement, and a Security Accreditation Package is NOT required.

This equipment does NOT hold or store patient information. 2.8.2 This equipment does NOT hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions do not apply.

Salient characteristics Analyzer, Blood, Portable, Hand Held (JSN: L0221)

Total Quantity: 25 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Basis of Design Accu-Chek II Inform and Base Unit, MFG P/N: 05060303001; 05501300001 Brand Name or Equal Salient Characteristics:

· Handheld unit with charging station used to measure blood glucose levels

· Measuring time: 5 seconds for result

· Minimum Sample Volume Required: 0.6-μL

· Centralized control of test strip lot data

· Measurement range: 10-550 mg/dL (minimum)

· Hematocrit range of 10% to 60% (minimum)

· Data entry via touch screen and/or 2D barcode reader

· Approved for use with capillary, venous, arterial and neonatal blood

· Device is not dependent on partial pressure of oxygen

· Must include the following interfaces:

· 2D barcode scanner

· WLAN

· Internal memory holds a minimum of 800 results, 75 reagent lots

· Include charging station (base) with RJ45 Connection and USB to Micro B Cable

· Include power supply unit for charging station (base) 120V

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