S02 - FY22-135 - A1032C A1035 A1035B A1045 - Police Lockers - SOW.docx

FY22-135 l JSN: A1032C A1035 A1035B A1045 l Police Lockers

Phoenix VA Health Care System Initial Outfitting, Transition & Activation Statement of Work Police Lockers (JSN: A1032C, A1035, A1035B, A1045)

Phoenix VA Health Care System Phoenix VA Clinic – 32nd Street Project 400 North 32nd St.

Phoenix, AZ 85008 Introduction The Phoenix Veteran Affairs Health Care System has a requirement to purchase Police Lockers (JSN: A1032C, A1035, A1035B, A1045) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a Brand Name Requirement. This requirement is in support of the activation of Phoenix VA Clinic – 32nd Street Project. The new outpatient clinic has the need for 24 Handgun Lockers (2x 4-compartment; 2x 8-compartment), 14 Personal Storage Lockers (JSNs A1035 and A1035B) and 1 Evidence locker for the Police Department. Spacesaver lockers are the basis for design.

Table 1 – Package Items Summary

Additional Item Requirements The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA IT Operations Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed.

General Conditions Site Address The address of the Phoenix VA Clinic – 32nd Street is provided below.

400 North 32nd St.

Phoenix, AZ 85008

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POC David Charnetsky at (602) 277-5551 ext. 5228, david.charnetsky@va.gov; SME-Solutions POC, Soren Nicholson at (719) 761-4387, Soren.Nicholson@sme-solutions.co; Robert Stonerook at (706) 304-7194, Robert.stonerook@sme-solutions.co; and Jerrell (Jeff) Cockrell at (636) 395-9761, Jerrell.cockrell@sme-solutions.co.

☒ Phoenix VA Clinic – 32nd Street (Direct Delivery to address detailed in paragraph 2.1) ☐ IOT&A Contractor provided warehouse: Address TBD

2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.3 The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Arizona Time, Monday through Friday, and excluding Federal Holidays.

2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.5 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification as well as the JSNs to reference upon receipt of product.

2.4.6 NOTE: Due to the COVID19 situation, the vendor must follow CDC guidelines when on VA property. Any individuals who need to enter the building for installation &/or training will be required to be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☒ No ☐) The vendor is required to manage and coordinate installation at the Phoenix VA Clinic – 32nd Street with the COR or his representative IOT&A POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM Arizona Time, Monday through Friday, and excluding Federal Holidays.

Proposed installation date will occur after delivery of equipment. Current timeframe of delivery is December 15, 2021 – January 15, 2022.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.6.5 The vendor is responsible to provide a license, bonded and insured electrician to handle all electrical requirements for locker system.

0. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the Phoenix VA Clinic – 32nd Street. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Required (Yes ☐ No ☒) Confidentiality and Non-Disclosure This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required.

This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions do not apply.

Salient characteristics Specification Sheet: A1032C - Handgun Locker Total Quantity: 2 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Basis of Design: Spacesaver Wall Mounted Handgun Lockers, for Total Quantity of 12 handguns

• Configuration (includes Items 1 & 2 from Table 1): EDHGS04V (4-DOOR) and EDHGS08 (8-DOOR) = 12 DOORS Total

• Wall-mount to wall surface

- Pre-drilled mounting holes in side and back

• Door Openings to be ± 5 3/16" x 10 3/8"

• Name tags provided for each door

• All locks keyed differently

- Keys only removable in lock position

• Master keys (3) required for access to lockers.

• Neoprene lining on shelf

• Individual locker identification (numbers, letter, or combination)

• Finishes:

- Powder Coat Paint – To be selected from Manufacturer’s Standard Color options.

• Note: Finishes to be approved by VA Interior Designer prior to purchase.

Brand Name or equal

Specification Sheet: A1035 - Single Locker with power Total Quantity: 12

Basis of Design: Spacesaver Freestyle Personal Storage Locker for police services with Electrical Capabilities to charge equipment.

• One duplex outlet per locker (GFI) to charge (1) Motorola battery charger and (1) rechargeable flashlight

- located on upper shelf

• One base feed per locker room with power coming from ceiling J-Box

• Full height, single-tier lockers with welded heavy duty steel frame, sloped top, and powder coat finish.

• Qty. of 4 Lockers in Female Locker Room 2C104.

• Qty. of 8 Lockers in Male Locker Room 2C105.

• (1) 18" High External access drawer at the base of the unit - no bench

• Single door with plain perforation for air flow.

• Size: Must fit in a space 30” Deep and 16’6” Wide for men’s room and 8’0” Wide for women’s room and both be between 7’-0” and 7’-6” in height.

• Additional features to promote air circulation:

- Perforated doors

- Louvered shelf

- Ventilation rack in drawer

• 3-Hook Bracket on inside of locker

• Internal Lockable Box Kit inside locker to allow for secure storage, with hasp for padlock.

• External Lock option - No lock (hasp only for padlock)

• Lower internal shelf, perforated

• Adjustable interior upper shelf with integral garment hanger

• Boot Tray at bottom of locker

• Individual locker identification (numbers, letter, or combination)

• Finishes:

- Powder Coat Paint – To be selected from Manufacturer’s Standard Color options.

• Note: Finishes to be approved by VA Interior Designer prior to purchase.

Brand Name or equal Specification Sheet: A1035B - Single Locker Total Quantity: 2

Basis of Design: Spacesaver Freestyle Personal Storage Locker for police services

• Full height, single-tier lockers with welded heavy duty steel frame, sloped top, and powder coat finish.

• (1) 18" High External access drawer at the base of the unit - no bench

• Single door with plain perforation for air flow.

• Size: Must fit in a space 24” Deep and 48” Wide and be between 7’-0” and 7’-6” in height.

• Additional features to promote air circulation:

- Perforated doors

- Louvered shelf

- Ventilation rack in drawer

• 3-Hook Bracket on inside of locker

• Internal Lockable Box Kit inside locker to allow for secure storage, with hasp for padlock.

• External Lock option - No lock (hasp only for padlock)

• Lower internal shelf, perforated

• Adjustable interior upper shelf with integral garment hanger

• Boot Tray at bottom of locker

• Individual locker identification (numbers, letter or combination)

• Finishes:

- Powder Coat Paint – To be selected from Manufacturer’s Standard Color options.

• Note: Finishes to be approved by VA Interior Designer prior to purchase.

Brand Name or equal

Specification Sheet: A1045 - Evidence Locker Total Quantity: 1

Basis of Design: Spacesaver Evidence Locker Front Door Basis of design: Spacesaver Evidence Locker for police services

• Size: Must fit in a space 24” Deep and ± 36” Wide and be between 7’-0” and 7’-6” in height.

• Heavy Duty welded steel construction with powder coated finish.

• Door configuration required

- (1) Large Door dimensions: ± 14.6"W x 56"H

- (2) Medium Door dimensions: ± 14.6"W x 18.6"H

- (6) Small Door dimensions: ± 14.6"W x 9"H

• Non-Pass- Thru configuration.

- Deposit and retrieve from same self-closing door.

- Items can only be removed by authorized personnel.

• Unauthorized access denied assuring evidence is not compromised.

- Multipoint dead bolt locking system

- Double-walled, welded doors

- Anti-pry tabs

• Keyless Deposit.

- Simple keyless system for Police staff to deposit evidence safely

- Door secures after evidence is placed inside and door is closed

• Functional style

- Recessed handles

- Trim kit and concealed fasteners

• Smooth operation with continuous door hinges.

- Self-closing and flush hinges

- Tamper-proof pins

• Individual locker identification (numbers, letter, or combination)

• Finishes:

- Powder Coat Paint – To be selected from Manufacturer’s Standard Color options.

• Note: Finishes to be approved by VA Interior Designer prior to purchase.

Brand Name or equal

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