S02 Final Intent to Sole Source PM Services Cleaver Brooks Water Tube Boilers.pdf

SUBJECT* Notification of Intent to Sole Source, Inspection, Testing, & Tuning For Cleaver-Brooks Water Tube Boilers, G.V. "Sonny" Montgomery VA Medical Center, Jackson, MS 39216

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25622Q1166

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J041

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi, MS 39531

POINT OF CONTACT*

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 ATTN: C. Robert Oravetz 400 Veterans Avenue Biloxi, MS 39531

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov EMAIL DESCRIPTION CO e-mail address

Notice Type: Special Notice

Synopsis: The G.V. “Sonny” Montgomery VA Medical Center, Facilities Management Service, intends to award a sole-source, firm fixed price contract to POWER EQUIPMENT COMPANY OF MEMPHIS, Unique Entity ID VJ65H5G4E251, 3050 Broad Avenue, Memphis, Tennessee 38112-3004 for the following services: Preventive Inspection, Testing, and Tuning for Cleaver-Brooks Water Tube Boilers. The authority for this action is FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The total estimated cost of the proposed contract is approximately $185,000.00 (Base year and four (4) option periods). The North American Industry Classification System (NAICS) code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $8 million. The expected award date for this contract is on or about July 30th, 2022.

The specific services being requested are the following: Preventive Inspection, Testing, and Tuning for Cleaver-Brooks Water Tube Boilers. Preventive Inspection, Testing, and Tuning encompasses the entire boiling system at the facility which is comprised of all automation and control equipment associated with the boiler plant to include the associated components/equipment/accessories (fuel tanks, water tanks, de-aerators, economizers, condensate tanks, steam and water control valves, variable speed drives (VSDs), pumps, fans, and the flame management system).

The Cleaver-Brooks Boiler System in the facility is a critical system that is required for facility operations to enable the delivery of veteran patient care. For proper operation, continued functionality (without interruption or disruption), and to be in accordance with all OEM standards full services are needed for the entire Cleaver- Brooks Boiler System. Boiler system capacity and functionality cannot be comprised, and no/limited operation of the boiler system will jeopardize facility operations with a detrimental impact to patient care.

Required services can only be obtained from Power Equipment Company of Memphis who has been designated as the exclusive, sole source provider of these services from the manufacturer (Cleaver Brooks Company, Inc.). Cleaver Brooks Company, Inc. has specifically designated Power Equipment Company of Memphis as the Exclusive Regional Representative for Cleaver Brooks Products and Services in various states including the entire state of Mississippi (where the requested services will be performed). For the entire State of Mississippi, Power Equipment Company of Memphis has been granted exclusive rights to all Cleaver- Brooks products (sales) and services which includes factory authorized start up as approved for Cleaver- Brooks products (by Power Equipment Company of Memphis factory trained technicians). It is required that any work performed on Cleaver-Brooks equipment be done by factory authorized representatives. To obtain the title of “Factory Authorized”, the manufacturer, Cleaver Brooks Company, Inc., requires service technicians from each representative office to attend various Cleaver-Brooks training courses conducted throughout the year. These courses provide the necessary certification required to perform maintenance and repairs on Cleaver-Brooks boilers, burners, and controls. Cleaver Brooks Company, Inc., does not warranty or support the work performed by anyone other than the Cleaver-Brooks Representative (Power Equipment Company of Memphis) nor does it guarantee the proper operation of equipment manufactured by anyone other than Cleaver-Brooks Company, Inc. With the exception of Power Equipment Company of Memphis, Cleaver-Brooks Company, Inc. (the OEM) does not utilize third party contractors, distributors, and/or other parties to service, repair, and/or to perform other work on Cleaver Brooks equipment and systems in the state of Mississippi.

Given this information and these conditions, the required services can only obtained from Power Equipment Company of Memphis (the manufacturer’s exclusive provider) by the government.

This notice is not a request for Expressions of Interest (EOI), proposals, quotations, bids, and no solicitation will be issued.

Contracting Office Address:

Gulf Coast Veterans Health Care System 400 Veterans Avenue Biloxi, MS 39531 United States

Place of Performance:

G.V. “Sonny” Montgomery VA Medical Center Facilities Management Service 1500 E Woodrow Wilson Drive Jackson, MS 39216 United States

Point of Contact:

C. Robert Oravetz Contracting Officer christopher.oravetz@va.gov mailto:christopher.oravetz@va.gov