S02 FINAL Intent to Sole Source 36C25622Q1378 Chiller Services.pdf

SUBJECT* Notification of Intent to Sole Source, Preventive Maintenance and Routine & Emergency Repair for York (by Johnson Controls) Chillers, Model YMC2, G.V. "Sonny" Montgomery VA Medical Center, Jackson, MS 39216

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25622Q1378

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J041

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi, MS 39531

POINT OF CONTACT*

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 ATTN: C. Robert Oravetz 400 Veterans Avenue Biloxi, MS 39531

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov

EMAIL DESCRIPTION CO e-mail address

Notice Type: Special Notice

Synopsis: The G.V. “Sonny” Montgomery VA Medical Center, Facilities Management Service, intends to award a sole-source, firm fixed price contract to JOHNSON CONTROLS, INC. Unique Entity ID Z2N8C3NL8FW5, 5757 N Green Bay Avenue, Glendale, Wisconsin 53209-4408 for the following services:

Preventive Maintenance and Routine & Emergency Repair for York (by Johnson Controls) Chillers, Model YMC2. The authority for this action is FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The total estimated cost of the proposed contract is approximately $182,000.00 (Base year and four (4) option periods). The North American Industry Classification System (NAICS) code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $8 million. The expected award date for this contract is on or before 09-01-2022.

The specific services being requested are the following: Preventive Maintenance and Routine & Emergency Repair for York (by Johnson Controls) Chillers, Model YMC2. The York (by Johnson Controls) Chillers, Model YMC2 being used at the G.V. “Sonny” Montgomery VA Medical Center in Jackson, MS comprise the chiller network at the facility that is the foundation for the facility’s overall climate control system. The services that are needed include but are not limited to the following: 1). Annual preventive maintenance which includes testing, calibration, inspections, and routine repairs 2). Quarterly preventive maintenance which includes testing, calibration, inspections, and routine repairs, and 3). Non-scheduled services, corrective maintenance, and emergency repairs. The services described herein must be performed to ensure the chiller network’s continual operation (without interruption or disruption) for “blanket cooling coverage” for all patients and staff.

This chiller network is critical to sustain a conducive environment for facility operations and for the delivery of veteran patient care. Chiller network capacity and functionality cannot be comprised, and diminished operation of the chillers will adversely impact patients and staff.

Required services can only be obtained from Johnson Controls, Inc. (Unique Identity ID Z2N8C3NL8FW5), manufacturer and exclusive, sole source provider of these services. Per the manufacturer, the Richland, MS Johnson Controls Direct Service Branch (Johnson Controls, 181 Davis Johnson Dr. STE C, Richland, MS 39218) has been designated to service the Jackson, MS VA facility for the service needs that are required on this equipment. This branch is the only factory authorized channel to provide parts, service, and maintenance for YMC2 Magnetic Bearing Chillers as well as to perform maintenance on MetaSys equipment and systems which operate the YMC2s. Parts and direct replacement materials to service these systems are only available through this exclusive, local factory-authorized service channel. This includes service menus and internal programs necessary to make internal adjustments and to provide system tuning which are only accessible from/through authorized (Johnson Controls) service channels. For required work on these chillers factory trained, and factory certified Johnson Controls technicians (possessing unique and specialized knowledge of this equipment) must also be utilized. Johnson Controls is also the exclusive provider of software and hardware for Johnson Controls YMC2 Magnetic Bearing Chillers which is necessary for all required OEM service and maintenance to ensure the chillers operate at optimum capacity and functionality. Johnson Controls, Inc. does not utilize third party contractors, suppliers, and/or distributors for needed parts, service, and maintenance on its YMC2 Magnetic Bearing Chillers. As the manufacturer specifically restricts access, distribution, personnel, and provider channels for these critical services it is not possible for the government to obtain these services using alternate contractors (in any socioeconomic category) and/or other non-manufacturer parties.

This notice is not a request for Expressions of Interest (EOI), proposals, quotations, bids, and no solicitation will be issued.

Contracting Office Address:

Gulf Coast Veterans Health Care System 400 Veterans Avenue Biloxi, MS 39531 United States

Place of Performance:

G.V. “Sonny” Montgomery VA Medical Center Facilities Management Service 1500 E Woodrow Wilson Drive Jackson, MS 39216 United States

Point of Contact:

C. Robert Oravetz Contracting Officer christopher.oravetz@va.gov mailto:christopher.oravetz@va.gov