S02 Final Combined Synopsis Solicitation 36C25626Q0277.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System, Gulf Coast Veterans Health Care System, Engineering Service, 400 Veterans Avenue, Biloxi, MS 39531

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25626Q0277

RESPONSE DATE/TIME/ZONE 01-15-2026 1500 EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSB

PRODUCT SERVICE CODE* H265

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10 Biloxi MS 39531

POINT OF CONTACT*

C. Robert Oravetz / Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 10 Biloxi, MS 39531

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System ATTN: Engineering Service 400 Veterans Avenue Biloxi MS

POSTAL CODE 39531

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov EMAIL DESCRIPTION CO e-mail address

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C25626Q0277 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

The Gulf Coast Veterans Health Care System (GCVHCS), Engineering Service, located at 400 Veterans Avenue, Biloxi, MS 39531 is seeking a qualified, experienced contractor to perform the following services:

Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System.

The Statement of Work contained within this solicitation is a non-negotiable document. Quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Statement of Work.

Questions or needed clarifications about the Statement of Work shall be addressed via the submission of contractor questions about this solicitation.

The applicable NAICS code for this procurement is 811210 – Electronic and Precision Repair and Maintenance with a size standard of $34 million.

When preparing quotes in response to this solicitation offerors shall refer to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES and INSTRUCTIONS TO OFFERORS - GENERAL GUIDANCE. These sections contains specific instructions, guidance, format, and exact requirements for what constitutes a complete and responsive quote. As specified in these sections an incomplete and/or non-responsive quote shall not be considered for a contract award by the contracting officer.

PAGE 3 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-26-1-595-0003

36C25626Q0277

C. Robert Oravetz None 01-15-2026

1500 EST

36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10 Engineering

X 100

X

811210

$34 Million

N/A

X

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System Engineering Service 400 Veterans Avenue Biloxi MS 39531

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10 Engineering

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135 vafsccshd@va.gov

See CONTINUATION Page

Contractor shall provide Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System

Contractor shall refer to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services when responding to this solicitation.

The expected period of performance of this acquisition is 02/01/2026 thru 09/30/2030. Option years may or may not be exercised based on the needs of (and at the discretion of) the U.S. Government.

Solicitation is "all or nothing". All services must be provided for all performance periods. Solicitation is set aside 100% for SDVOSB contractors (100% SDVOSB Set Aside).

See CONTINUATION Page

X X

X 1

C. ROBERT ORAVETZ, CONTRACTING OFFICER

VA-VHA-RPOC-2023-0071

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION JB = JOB

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 15

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION) 15

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 24

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 30

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Unknown until award.

b. GOVERNMENT: Contracting Officer 36C256 C. Robert Oravetz

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 10 Engineering Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly following successful completion of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Vendor e-Invoice Set-Up Information:

•Tungsten e-Invoice Setup Information: 1-877-489-6135 •Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com •FSC e-Invoice Contact Information: 1-877-353-9791 •FSC e-invoice email: vafsccshd@va.gov vafscenterprisesupport@va.gov

Additional information regarding invoicing can be provided via a request to the Contracting Officer.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov mailto:vafscenterprisesupport@va.gov

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION JB = JOB

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Perform Annual Inspection, Weight Testing, Maintenance, & Certification for the (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System as described and/or otherwise annotated in Statement of Work and Addendum Patient Lifts Inventory and Location Listing. Performance of work, execution of services, and completion of deliverables shall be done in accordance with Statement of Work requirements.

Contract Period: Base POP Begin: 02-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components for the (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System as described and/or otherwise annotated in Statement of Work and Addendum Patient Lifts Inventory and Location Listing. Performance of work, execution of services, and completion of deliverables shall be done in accordance with Statement of Work requirements.

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance for the (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System as described and/or otherwise annotated in Statement of Work and Addendum Patient Lifts Inventory and Location Listing. Performance of work, execution of services, and completion of deliverables shall be done in accordance with Statement of Work requirements.

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance for the (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System as described and/or otherwise annotated in Statement of Work and Addendum Patient Lifts Inventory and Location Listing. Performance of work, execution of services, and completion of deliverables shall be done in accordance with Statement of Work requirements.

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing -for the (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System as described and/or otherwise annotated in Statement of Work and Addendum Patient Lifts Inventory and Location Listing. Performance of work, execution of services, and completion of deliverables shall be done in accordance with Statement of Work requirements.

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

GRAND TOTAL __________________

PRICING OVERVIEW - TOTAL YEARLY COST EACH PERFORMANCE PERIOD

BASE YEAR $

OPTION YEAR ONE $

OPTION YEAR TWO $

OPTION YEAR THREE $

OPTION YEAR FOUR $

ALL YEARS (BASE YEAR & OPTION YEARS 1, 2, 3, & 4) $

For the purposes of the award of this Contract, The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

B.3 STATEMENT OF WORK

Statement of Work (SOW) Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide)

Guldmann & Amico Patient Overhead Ceiling Lift System Gulf Coast Veterans Health Care System (GCVHCS)

400 Veterans Avenue (Engineering Service) Biloxi, MS 39531

1. OBJECTIVE: The Gulf Coast Veterans Health Care System (GCVHCS) (Biloxi, MS) requires the following services for the facility: Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System in accordance with and/or as required by Original Equipment Manufacturer (OEM) standards. This includes adherence to Federal, State, & local ordinances, Joint Commission requirements, and additional published guidance (VA 11 73 00 Ceiling Mounted Patient Lift) that is contained within or which is otherwise referenced in this Statement of Work. The Contractor’s internal control and quality assurance mechanisms shall ensure that these standards, requirements, and guidelines be met.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, related accommodations associated with travel to/from performance locations, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and/or subcontractors employed with (and/or being utilized by the prime contractor) during all active performance periods of the final contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: Patient Overhead Ceiling Lift Systems are integral devices often used by patient care providers for the delivery of patient care in a medical facility. Generally speaking, Patient Overhead Ceiling Lift Systems are medical devices that are used to assist individuals with limited mobility to transfer these individuals into and between different positions. Such systems are an important tool for caregivers and healthcare professionals, as they enable such providers to provide safe and efficient patient handling while simultaneously reducing the risk of injury to both the patient and the caregiver alike. Utilization of a Patient Overhead Ceiling Lift System has been shown to be an ideal and an effective way to lift and to move people (needing assistance). Use of such equipment (at ceiling height) frees up floor space and makes it much easier for providers to conduct (patient care) operations in the area where these systems are located. Patient Overhead Ceiling Lift Systems allow providers to carry out day-to-day patient handling, lifting, and moving tasks without assistance, freeing up more time for the provider to care for individual patients.

4. DESCRIPTION: The Patient Overhead Ceiling Lift System currently being utilized by Gulf Coast Veterans

Health Care System (GCVHCS) consists of multiple Guldmann model GH2, GH2+2, GH3, and GH3+ modules (to include rails, tracks, mounts, bars, related components, and other accessories) and two (2) Amico GOLIFT lifts that comprise the facility’s overall Patient Overhead Ceiling Lift System. This Patient Overhead Ceiling Lift System is currently being used at multiple locations within the footprint of the GCVHCS. Please refer to the document entitled “Addendum Patient Lifts Inventory and Location Listing” for a detailed description of the equipment items (and related accessories & components) that require service which includes their respective locations.

5. SCOPE OF SERVICES: The Annual Inspection, Weight Testing, Maintenance, & Certification for the

(facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System described herein includes but is not limited to accomplishment, performance, and/or completion of the following tasks. This section is not an all-inclusive list of what may be required to meet service requirements. It shall be the responsibility of the contractor to assess what is needed regarding the inspection, testing, maintenance, and certification that is required to be in accordance with OEM guidelines and other applicable regulations, policies, standards, published guidance, and other requirements which are included in (or which are otherwise governed by) this acquisition.

“Punch List” of Required Tasks

Annual Inspection, Weight Testing, Maintenance, & Certification Guldmann & Amico Patient Overhead Ceiling Lift System

1) Rail System.

• Inspect all bracket fixings to wall and/or ceiling, rails, and stabilizers for tightness.

• Inspect and retighten the end-stops and make sure they are secure with roll pins.

• Inspect all rail connections to ensure correct positioning of the rail connectors and pins.

• Find the label where the max capacity of the rail is stated and perform a weight test with similar weight. Hang the rated load of the rail system and drive it through the entire system while visually controlling that any bracket gives up to the weight. If the installation does not have the label, use the hoist capacity and the distance between supports as a guide and perform a weight test with a weight equivalent to 1.5 the selected max capacity for 5 minutes at each bracket locating the weight as close as possible to the bracket. If there is a combi-lock, switch track or turn-table in the installation, it should be considered as connecting to a second system and must be test accordingly.

• After the weight test Inspect level of the rail system with a laser or a box level at least 6 feet long. Mark the rail system with one label clearly stating the max capacity and the next inspection date.

• Inspect that the rated load of the hoist is less than or equal to the rated load of the rail system.

Inspect Roll pins if missing or damaged replace the roll pin the VA will furnish Roll pins

2) Electrical Connections.

• Inspect for broken wires, striped insulation, and ground connection. Inspect that all cables are secured.

• If hand control is broken or in need of repair contractor is to replace hand control. The VA will furnish hand controls.

• Contractor to replace Batteries if needed, the VA will furnish Batteries.

• Contractor to replace PC boards if they are found to be bad, the VA will furnish PC boards

3) Hoist.

• Remove all covers and inspect all the snap rings and or E-clips between trolley and hoist. Remember snap rings must not be re-used; E-clips can be reused.

• Ensure the strap is properly fitted to the shaft of the hoist and there is a locking ring securing the strap. To do this you have to move the print base out of the way.

• Perform a full lifting cycle with the rated load of the hoist and listen any abnormal sounds from the hoist and that the hoist can lift the load without any problem. This is, going up all the way until the hoist stops by the end stop switch and going down until the hoist stops by the end stop down. While going up pull the string for the emergency stop and make sure the hoist stops. Do the same in the down direction. After the emergency stop and while the hoist is off, pull the emergency lowering string and make sure the hoist is lowering at a low speed.

• Place a sticker which includes the next inspection date and inspector initials.

4) Strap

• Inspect the whole length of the strap for frayed, hard spots, broken stitches, cut threads and deformations.

• Inspect the connection of the strap and the hanger. Make sure the Allen screws are tight, if applicable.

• Replace Strap as needed the VA will furnish straps.

5) Lifting Hanger

• Inspect the welding and sling attachments points for cracks and deformations.

• Inspect the space between hanger and swivel and make sure the hanger in not wobbling.

6) Combi-Locks, if applicable

• Make sure the safety locks open and close easily manually and electrically whichever is applicable.

• Make sure they do not open while the traverse is not present.

• Inspect for corrosion.

• Inspect attachment to rail.

At the conclusion of annual weight testing and inspection of the GH2 Installed Ceiling Lift systems, contractor must provide a completed checklist of items listed below.

Annual Inspection Checklist

1) Rail System.

� Inspect and retighten all bracket fixings to the ceiling or wall.

� Inspect and retighten all bracket fixings the rails.

� Inspect and retighten all stabilizers.

� Inspect and retighten the end-stops and inspect they are secure with roll pins.

� Inspect all rail connections for correct positioning and roll pins.

� Perform a weight test with an appropriate, applicable pound load. Inspect level of rail system.

� Mark the rail system with max load. Inspect that the rated load of the hoist is less than or equal to the rated load of the rail system.

� Place a sticker with the next inspection date.

2) Electrical Connections � Inspect that all cables are secured.

� Inspect for broken wires � Inspect for frayed insulation

3) Hoist � Inspect all locking snap rings and or E-clips between trolley and hoist.

� Inspect the strap is properly fitted to the shaft of the hoist.

� Inspect the emergency stop.

� Inspect the emergency lowering.

� Perform a full lifting cycle with rated load.

� Place a sticker with the next inspection date.

4) Strap � Inspect the entire length of the strap for damage or wear.

� Inspect the connection of the strap and the hanger.

5) Lifting Hanger � Inspect welding areas as applicable.

� Inspect sling attachment.

� Inspect the space between hanger and swivel.

6) Combi-lock if applicable.

� Inspect the safety locks.

� Clean inside rails where safety locks are located (Mounted).

� Inspect that safety locks perform properly (i.e. Open and close easily both electrically and manually.

� Inspect for corrosion on the safety locks.

� Check the safety locks do not open when the traverse is not present.

6. LOCATIONS OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed in multiple locations and in various buildings within the Gulf Coast Veterans Healthcare System area of operation. These locations are the following:

-Biloxi VA Medical Center, 400 Veterans Avenue, Biloxi, MS 39531 (Biloxi if no other site indicator) -Mobile VA Clinic, 4444 Demetropolis Road, Mobile, AL 36619-9602 (Mobile) -Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, FL 32507 (Jacc) -Eglin Air Force Base VA Clinic, 100 Veterans Way Eglin Air Force Base, FL 32542-1038 (EGL)

-Panama City Beach VA Clinic, 2600 Veterans Way, Panama City Beach, FL 32408-7186 (Pcy)

7. PERIOD OF PERFORMANCE: The expected period of performance for services executed under the final contract for this acquisition is the following:

Base Year: 02/01/2026 thru 09/30/2026

Option Year One: 10/01/2026 thru 09/30/2027 Option Year Two: 10/01/2027 thru 09/30/2028 Option Year Three: 10/01/2028 thru 09/30/2029 Option Year Four: 10/01/2029 thru 09/30/2030

**Option years may or may not be exercised based on the needs of (and at the discretion of) the U.S.

Government.

8. WORK HOURS AND SCHEDULE: All performance of work, execution of services, and completion of deliverables shall be accomplished during the facility’s normal business hours, 7:30 a.m. to 4:30 p.m.

Monday through Friday, Federal Holidays excluded. For all efforts required by the contractor under the final contract proper coordination shall be initiated between the contractor and the government to ensure that services, work, and completion of tasks/deliverables can be performed/executed/completed when scheduled.

Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, authorized facility representative and/or other authorized designee before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Other Federal Holidays (that could occur) Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the government and the contractor regarding this alternative schedule if implemented.

9. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE COMPETENCIES”:

Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, abilities, core competencies, and the qualifications required to successfully accomplish the following: Annual Inspection, Weight Testing, Maintenance, & Certification for (facility wide) Guldmann & Amico Patient Overhead Ceiling Lift System. Personnel not meeting or otherwise not adhering to these requirements shall not be allowed to perform work, execute services, and to complete deliverables at any time under the final contract while active.

10. SPECIAL CONDITIONS:

The patient lifts requiring inspection, weight testing, maintenance, & certification are annotated in the spreadsheet entitled “Addendum Patient Lifts Inventory and Location Listing” which includes their respective locations.

During the active periods of the final contract the government anticipates (but does not guarantee) the following: The addition of 25 lifts that will require service from the contractor. In the event that additional equipment is incorporated into the final contract the following will be done-Execution of a bilateral modification (supplemental agreement) by the contracting officer for this contract which will include appropriate funding to cover the cost of the additional services required. Through award of the initial contract the contractor agrees to accept these additions if implemented by the government if/when they occur under this contract while active.

11. OTHER REQUIREMENTS:

11.1 Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

11.2 Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

11.3 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the

Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

11.4 Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables.

Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized.

Contractor is also not authorized payment for anticipated/expected work, for future work not performed, for work not contractually defined, not specifically authorized, or not officially incorporated within the final contract by the contracting officer, and/or for work that was not successfully completed.

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

JAN 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.219-14 LIMITATIONS ON SUBCONTRACTING OCT 2022

52.222-3 CONVICT LABOR JUN 2003

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUN 2020

52.222-50 COMBATING TRAFFICKING IN PERSONS OCT 2025

52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE

CONTRACT LABOR STANDARDS TO CONTRACTS FOR

MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN

EQUIPMENT—REQUIREMENTS

MAY 2014

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION JAN 2025

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES MAY 2024

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.229-3 FEDERAL, STATE, AND LOCAL TAXES (DEVIATION) SEP 2025

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER— OCT 2018

SYSTEM FOR AWARD MANAGEMENT

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.244-

6DEV

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

OCT 2025

52.246-4 INSPECTION OF SERVICES—FIXED-PRICE AUG 1996

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION

NOV 2022

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (DEVIATION)

JAN 2023

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.237-75 KEY PERSONNEL OCT 2019

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network).

Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled— https://www.sam.gov

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders that apply to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

Interconnection arrangement means arrangements governing the physical connection of two or more networks to allow the use of another’s network to hand off traffic where it is ultimately delivered (e.g., connecting a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Kaspersky Lab-covered article means any hardware, software, or service that—

(1) Is developed or provided by a Kaspersky Lab-covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab-covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky Lab-covered entity.

Kaspersky Lab-covered entity means—

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

Subsidiary means an entity in which more than 50 percent of the entity is owned directly by a parent corporation or through another subsidiary of a parent corporation.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

Unmanned aircraft means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft (49 U.S.C. 44801(11)).

Unmanned aircraft system means an unmanned aircraft and associated elements (including communication links and the components that control the unmanned aircraft) that are required for the operator to operate safely and efficiently in the national airspace system (49 U.S.C. 44801(12)).

(b) Prohibitions on providing or using specific products or services in performance of contract. Unless a waiver or exception applies, the Contractor is prohibited from providing any products or services to the Government or using in the performance of the contract any of the following:

(1) A covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the Contractor’s employees (section 102 of Division R of the Consolidated Appropriations Act, 2023 (Pub. L.

117-328));

(2) A Kaspersky Lab-covered article (Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91));

(3) Covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system (paragraphs (a)(1)(A) of section 889 of the John S.

McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232)). This does not prohibit contractors from providing—

(i) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Prohibition on unmanned aircraft systems manufactured or assembled by American Security Drone Act— covered foreign entities.

(1) Prohibition. The Contractor is prohibited from—

(i) Delivering any FASC-prohibited unmanned aircraft system, which includes unmanned aircraft (i.e., drones) and associated elements (sections 1823 and 1826 of American Security Drone Act of 2023, within the National Defense Authorization Act for Fiscal Year 2024, Pub. L. 118-31, Div. A, Title XVIII, Subtitle B, 41 U.S.C. 3901 note prec.);

(ii) On or after December 22, 2025, operating a FASC-prohibited unmanned aircraft system in the performance of the contract (section 1824 of Pub. L. 118-31); and

(iii) On or after December 22, 2025, using Federal funds to procure or operate a FASC-prohibited unmanned aircraft system (section 1825 of Pub. L. 118-31).

(2) Procedures. The Contractor shall search SAM for the FASC-maintained list of American Security Drone Act—covered foreign entities before proposing, or using in performance of the contract, any unmanned aircraft system. Also, the Contractor shall ensure any effort or expenditure associated with a FASC-prohibited unmanned aircraft system is consistent with a corresponding exemption, exception, or waiver determination expressly stated in the contract.

(3) Exemptions, exceptions, and waivers. The prohibitions in paragraph (c) of this clause do not apply where the agency has determined an exemption, exception, or waiver applies, and the contract indicates that such a determination has been made. See sections 1823 through 1825 and 1832 of Public Law 118-31 for statutory requirements pertaining to exemptions, exceptions, and waivers.

(d) Prohibition on using or providing specific products or services or conducting certain transactions regardless of connection to contract.

(1) Certain telecommunications and video surveillance equipment, systems, or services.

(i) Unless an applicable waiver has been issued by the Government, the Contractor cannot use any equipment, systems, or services that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system (paragraph (a)(1)(B) of section 889 of the John S.