S02 FINAL Combined Synopsis Solicitation 36C25623Q0153.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* Preventive Maintenance Services & Repair for Medrad/Bayer CT and MRI Injectors, Gulf Coast Veterans Health Care System (GCVHCS), Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, FL 32507

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25623Q0153

RESPONSE DATE/TIME/ZONE 12-13-2022 1300 EASTERN TIME, NEW YORK,

USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* J065

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 5 Rm 1A102 Biloxi MS 39531

POINT OF CONTACT*

C. Robert Oravetz / Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 5 Rm 1A102 Biloxi, MS 39531

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System Joint Ambulatory Care Center (JACC) ATTN: Engineering Service Pensacola FL

POSTAL CODE 32507

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov EMAIL DESCRIPTION CO e-mail address

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C25623Q0153 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

The Joint Ambulatory Care Center (JACC) located in Pensacola, FL is seeking a qualified contractor that can provide the following services for the facility: Preventive Maintenance Services and Repair for Medrad/Bayer CT and MRI Injectors.

History/Background: Services of this nature and scope have been previously performed on this equipment by the facility. (A new contract for these services is needed to replace an existing contract that will be expiring).

The Statement of Work contained within this solicitation is a non-negotiable document. Offers/quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Statement or Work. Inquiries regarding information that is contained within the Statement of Work can be addressed via the submission of contractor questions about this solicitation if needed.

The applicable NAICS code for this procurement is 811210 - Medical and surgical equipment repair and maintenance services with a size standard of $30 million.

This solicitation is set aside 100 % for Service-Disabled Veteran Owned Small Businesses (100% SDVOSB set aside). Offers/quotes shall only be accepted from contractors with an SDVOSB verified status.

When preparing offers in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors – Commercial Items), FAR 52.212-2 (Evaluation-Commercial Items) and Addendum to FAR 52.212-1. These sections contain specific instructions, guidance, format, and exact requirements for what constitutes a complete and responsive offer/quote.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-23-1-233-0001

36C25623Q0153

C. Robert Oravetz No Phone Calls 12-13-2022

1300 EST

36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16

X 100

X

811210

$8 Million

N/A

X

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System Joint Ambulatory Care Center (JACC) 790 Veterans Way Pensacola FL 32507

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135 vafsccshd@va.gov

See CONTINUATION Page

Contractor shall provide preventive maintenance services for Medrad/Bayer CT and MRI Injectors in accordance with Statement of Work requirements.

Contractor shall refer to the Statement of Work, the Schedule of Services (Price/Cost Schedule), and all other requirements and conditions that are contained within this solicitation that pertain to the execution of services and the completion of required deliverables.

Contractor shall refer to FAR 52.212-1, FAR 52.212-2, and Addendum to 52.212-2 when submitting offers/quotes in response to this solicitation.

This solicitation is set aside 100% for Service Disabled Veteran Owned Small Businesses who actively appear in the Vendor Information Pages (VIP) as an SDVOSB.

Quotes shall not be accepted from contractors not appearing in the Vendor Information Pages (VIP) as an SDVOSB.

See CONTINUATION Page

X X

X 1

C. Robert Oravetz, Contracting Officer VA-VHA-SAOC-2018-7292e378

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION MO=MONTHS

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF

COMMERCIAL ITEMS (APR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

(JUL 2018)

C.6 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

C.7 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022)

(JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

E.3-A ADDENDUM TO FAR PART 52.212-2

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To Be Determined

b. GOVERNMENT: Contracting Officer 36C256 C. Robert Oravetz

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 5 Rm 1A102 Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly following successful completion of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

•Tungsten e-Invoice Setup Information: 1-877-489-6135 •Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com •FSC e-Invoice Contact Information: 1-877-353-9791 •FSC e-invoice email: vafsccshd@va.gov vafscenterprisesupport@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov mailto:vafscenterprisesupport@va.gov

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION MO=MONTHS

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Preventive Maintenance Services and Repair for Medrad/Bayer Stellant D

Dual Syringe Serial Number: 301422640024, Location: 1D139-1-JAC, VA Identifier:

EE52452 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Base POP Begin: 04-01-2023 POP End: 03-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Dual Syringe Serial Number: 204222, Location: 1D143-1-JAC, VA Identifier:

MX1920665 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Base POP Begin: 04-01-2023 POP End: 03-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

Preventive Maintenance Services and Repair for Medrad/Bayer

MREXPERION, Serial Number: 101481, Location: 1D121-1-JAC, VA Identifier: MX1920678 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Base POP Begin: 04-01-2023 POP End: 03-31-2024 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

SUBTOTAL – BASE YEAR

Dual Syringe Serial Number: 301422640024, Location: 1D139-1-JAC, VA Identifier:

EE52452 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment

Dual Syringe Serial Number: 204222, Location: 1D143-1-JAC, VA Identifier:

MX1920665 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

MREXPERION, Serial Number: 101481, Location: 1D121-1-JAC, VA Identifier: MX1920678 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

SUBTOTAL – OPTION YEAR ONE

Dual Syringe Serial Number: 301422640024, Location: 1D139-1-JAC, VA Identifier:

EE52452 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

Dual Syringe Serial Number: 204222, Location: 1D143-1-JAC, VA Identifier:

MX1920665 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 2 POP Begin: 04-01-2025

POP End: 03-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment

MREXPERION, Serial Number: 101481, Location: 1D121-1-JAC, VA Identifier: MX1920678 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

SUBTOTAL – OPTION YEAR TWO

Dual Syringe Serial Number: 301422640024, Location: 1D139-1-JAC, VA Identifier:

EE52452 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 3 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

Dual Syringe Serial Number: 204222, Location: 1D143-1-JAC, VA Identifier:

MX1920665 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 3 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

MREXPERION, Serial Number: 101481, Location: 1D121-1-JAC, VA Identifier: MX1920678 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 3 POP Begin: 04-01-2026

POP End: 03-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

SUBTOTAL – OPTION YEAR THREE

Dual Syringe Serial Number: 301422640024, Location: 1D139-1-JAC, VA Identifier:

EE52452 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 4 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

Dual Syringe Serial Number: 204222, Location: 1D143-1-JAC, VA Identifier:

MX1920665 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 4 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

MREXPERION, Serial Number: 101481, Location: 1D121-1-JAC, VA Identifier: MX1920678 IAW Statement of Work requirements to include Deliverables 1 thru 8 Contract Period: Option 4 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

SUBTOTAL – OPTION YEAR FOUR

GRAND TOTAL __________________

PRICING OVERVIEW - TOTAL YEARLY COST EACH PERFORMANCE PERIOD

BASE YEAR $

OPTION YEAR ONE $

OPTION YEAR TWO $

OPTION YEAR THREE $

OPTION YEAR FOUR $

ALL YEARS (BASE YEAR & OPTION 1, 2, 3, & 4) $

For the purposes of the award of this Contract, The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

B.3 STATEMENT OF WORK

Statement of Work (SOW) Preventive Maintenance Services & Repair for Medrad/Bayer CT and MRI Injectors

Gulf Coast Veterans Health Care System (GCVHCS) Joint Ambulatory Care Center (JACC) 790 Veterans Way, Pensacola, FL 32507

11/8/2022

1. OBJECTIVE: The Joint Ambulatory Care Center (JACC) located in Pensacola, FL is seeking a qualified contractor that can provide the following services for the facility: Preventive Maintenance Services and Repair for Medrad/Bayer CT and MRI Injectors. The equipment that will require preventive maintenance service and repairs is annotated in Table A – Medrad/Bayer CT and MRI Injectors. Services of this nature and scope have been previously performed on this equipment by the facility. (A new contract for these services is needed to replace an existing contract that will be expiring).

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. SCOPE OF SERVICES: Services (to include required Deliverables) will be executed for the items that are annotated in the table below.

Table A – Medrad/Bayer CT and MRI Injectors

MANUFACTURER MODEL SERIAL NUMBER LOCATION VA IDENTIFIER

Medrad/Bayer Stellant D Dual

Syringe 301422640024 1D139-1-

JAC

EE52452

Medrad/Bayer Stellant D Dual Syringe

204222 1D143-1-

JAC

MX1920665

Medrad/Bayer MREXPERION 101481 1D121-1-

JAC

MX1920678

4. CONFORMANCE STANDARD: During performance of work, execution of services, and when completing required deliverables contractor shall ensure that all equipment described herein function in accordance with the most recent, published edition of NFPA 99 (National Fire Protection Association 99), be in compliance with current OSHA (Occupational Safety and Health Administration) requirements, and adhere to all OEM (Original Equipment Manufacturer) recommended guidelines, standards, and specifications.

5. DEFINITIONS:

Preventive Maintenance: Work that is performed regularly (on a scheduled basis) in order to minimize the chance that a certain piece of equipment will fail. Preventive maintenance is performed while the equipment is still in working condition. Preventive maintenance refers to regular, routine maintenance to help keep equipment up and running, preventing any unplanned downtime and expensive costs from unanticipated equipment failure. It requires careful planning and scheduling of maintenance on equipment before there is an actual problem as well as keeping accurate records of past inspections and servicing reports. Preventive maintenance involves the systematic inspection of equipment where potential problems are detected and corrected in order to prevent equipment failure before it happens. In practice, a preventive maintenance schedule may include (but is not limited to) cleaning, lubrication, oil changes, adjustments, inspections, replacing parts and/or other manufacturer recommended actions that are regularly scheduled and anticipated based on the age, lifespan, and/or usage of the equipment. The exact preventive maintenance required will vary based on the operation and type of equipment in accordance with the equipment’s projected lifespan to include manufacturer guidelines.

Unscheduled Maintenance: Maintenance, repair task, or other corrective practice performed to rectify a weakness, deficiency, expected problem, or fault so that the equipment, machine, or system can be in a full operational condition within the tolerances or limits established for in-service operations. As the name implies, unscheduled maintenance is not routinely or regularly scheduled but is initiated once it is identified that such maintenance is needed. Needed unscheduled maintenance is usually identified as a result of the execution of a preventive maintenance program (PMP) and/or after conducting scheduled/planned annual, semiannual, quarterly, and/or more frequent preventive maintenance inspections. A gasket, seal, or belt that is becoming worn, a battery that “flunks” a battery test, and/or or engine parts that appear to be in need of lubrication could all be unscheduled maintenance necessities that may be discovered while performing regularly scheduled preventive maintenance. Other unscheduled maintenance tasks may also be identified depending upon what type of equipment, machine, or system is being maintained. Unscheduled maintenance actions would be the rectification of the issue and/or problem that was identified when preventive maintenance was executed.

6. PERIOD OF PERFORMANCE: The expected period of performance is a base year (of twelve months) and four option years (each twelve months in length) which may or may not be exercised based on the needs of (and at the discretion of) the U.S. government.

Base Year April 1st, 2023-March 31st, 2024 Option Year 1 April 1st, 2024-March 31st, 2025 Option Year 2 April 1st, 2025-March 31st, 2026 Option Year 3 April 1st, 2026-March 31st, 2027 Option Year 4 April 1st, 2027-March 31st, 2028

7. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables/tasks must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m. Monday through Friday, Federal Holidays excluded. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

8. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE COMPETENCIES”:

Personnel performing services during the active performance periods of the contract shall be knowledgeable of the conformance standards as listed in Item 4 of this SOW for the equipment. No unqualified individual shall be allowed to perform maintenance and/or repair of any equipment under this contract at any time.

Technicians, providers, and personnel who will be performing work, executing services, and completing required Deliverables shall possess the following qualifications

• Minimum of Two (2) years’ experience that consists of servicing and repairing Medrad/Bayer CT and MRI Injectors or related work on CT and MRI injectors that are of the same scope and complexity as the equipment described herein.

9. KEY PERSONNEL

During the active performance periods of the contract a Key Personnel Person shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Statement of Work and covered by the final contract. This Key Personnel person must have sufficient knowledge to be able to respond to technical questions by the government that relate to services and repair on the equipment. In addition to this Key Personnel Person, Key Personnel who will be performing work, executing services, and who will be completing required deliverables must also be identified so that the government can assess their competencies and qualifications for the required work effort.

10. DELIVERABLES:

Required Deliverables

DELIVERABLE #1:

PREVENTIVE MAINTENANCE (PM) SERVICES AND REPAIR:

Contractor shall perform all required preventive maintenance services in accordance with the conformance standard as listed in Item 4 of this SOW for the items listed in Table A – Medrad/Bayer CT and MRI Injectors.

Contractor shall perform preventive maintenance to ensure the injectors perform in accordance with the manufacturer’s recommendations as published in the manufacturer’s maintenance and/or operating manuals for the equipment being maintained. The contractor is responsible for ensuring that the injectors are maintained in such a condition that they can be continually operated in accordance with their intended design and functional capacity. At a minimum the following Preventive Maintenance tasks will be performed. It is noted that these minimum requirements do not constitute all of the preventive maintenance tasks that may be required for this equipment. It will be the responsibility of the contractor to identify, familiarize themselves with, and to perform the required and/or recommended preventive maintenance services (to include repairs) that are needed. The government shall not provide any OEM materials (digital or hard copy) to the contractor that consist of, or which relate to, maintenance, operation, and/or servicing of the equipment. This includes but is not limited to owner’s manuals, user/operating guides, and/or other instructions. It will be the responsibility of the contractor to have or to obtain this information if needed to complete the required work effort under this contract while active.

Minimum PM Requirements (include but are not limited to the following):

• Cleaning of equipment.

• Reviewing operating system software diagnostics to ensure that the equipment is operating per original manufacturer’s specifications.

• Calibrating and lubricating the equipment.

• Performing remedial maintenance of non-emergent nature.

• Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn.

• Measuring, adjusting, and calibrating as necessary for optimal performance

• Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying.

• Identify parts or components that are considered consumables.

• Return equipment to full operating condition IAW the Conformance Standards.

• Documentation and reporting. Please refer to DELIVERABLES #6 & #7

DELIVERABLE #2:

ANNUAL PREVENTIVE MAINTENANCE INSPECTION (PMI):

During each annual performance period while the contract is active an annual preventive maintenance inspection will be conducted. This inspection must be scheduled and be approved at least two weeks in advance by the contractor and the government before this inspection is conducted. The annual preventive maintenance inspection that is to be conducted in the base year will be determined immediately following or shortly after contract award. For option years (if renewed) subsequent annual inspections will be scheduled following the start date of the option period.

DELIVERABLE #3

UNSCHEDULED MAINTENANCE AND REPAIR:

Unscheduled maintenance may be required in between normal, scheduled preventive maintenance operations if identified. Under normal conditions, unscheduled maintenance consists of calibration, cleaning, oiling, adjusting, repairing, and replacing parts that have exceeded their life expectancy or operational feasibility which were expected to require replacement at a future time. However, in some cases unscheduled maintenance may be needed for the purposes of restoring the equipment to operational and functional status as a result of unexpected malfunction or ceasing of operation of the equipment. For these critical situations, the Contractor shall be available, reachable, and shall answer such calls 365 days a year, 24 hours a day, 7 days per week. If the issue/problem cannot be resolved telephonically the physical presence by the contractor (on site) may be needed by the government. A fully-qualified/factory-certified service technician must be onsite within 8 hours of acknowledgment of the service call. The contractor shall bring the proper staff, tools, equipment, and parts as appropriate to address the described problem if known. Further investigation will be done when on site. Should parts not be available immediately, the contractor shall notify the facility representative and/or authorized designee and obtain these unavailable parts in the most expeditious manner available. It is noted that parts are included in and covered under the final contract. However, a separate assessment will be made in the event that a major part is required to fix, address, and/or to otherwise mitigate a major repair/deficiency. Such assessment will be made by the government and the contractor in the event such a situation occurs during the active performance periods of the contract. Service calls for unscheduled maintenance must be reviewed and approved by the Contracting Officer, Contracting Officer Representative, and/or Contracting Officer if/when such calls occur and before unscheduled maintenance actions begin.

DELIVERABLE #4

PARTS

Parts needed for regular, routine preventive maintenance service and repair are included in the cost of this contract. The contractor will provide all parts as needed to perform work, execute services, and to complete deliverables for the items referenced herein. Any parts replaced under this contract shall be new and/or equivalent to OEM specifications (if used/rebuilt). All parts must be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. All parts supplied shall be compatible with existing equipment. Non-OEM approved parts which likely include parts removed from another system shall not be used unless assurances are given to the government regarding the appropriate functionality of these parts. Parts replaced shall become the sole property of the Government.

DELIVERABLE #5

SOFTWARE AND HARDWARE UPDATES

Contractor shall provide all software and hardware updates upon release by the OEM at no additional cost to the Government throughout the life of the contract. Software and hardware updates are limited to those items which are commercially available from the OEM, and which are provided by the OEM to their customers at no cost.

The Information Security Officer (ISO) and/or other authorized ISO representative shall be notified whenever a hardware or software update is needed on the equipment. Any hardware of software update needed must be approved by the government before being implemented by the contractor to ensure integrity and to mitigate any security concerns or other issues. The ISO (or their authorized representative) must approve and be actively involved in this process if needed. Hardware/software update/upgrade installations are included in this contract and shall be performed at no additional charge to the Government.

DELIVERABLE #6

ROUTINE REPORTING, DOCUMENTATION, AND SERVICE LOG

Documentation must be provided following execution of services, performance of work, and completion of deliverables during the active performance periods of the contract. A service log describing the equipment being maintained, serviced, and repaired will be maintained by the contractor and be provided to the government within forty-eight (48) hours after maintenance, service, and/or other work has been performed. Documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts required to maintain the equipment in accordance with the conformance standard listed in item 4 of this SOW.

DELIVERABLE #7

OTHER, ONE TIME, OR NON ROUTINE REPORTING AND DOCUMENTATION

Prior to commencement of work on this contract, the contractor shall provide the government with a copy of the current calibration certification of all test equipment that is to be used by the contractor on the equipment referenced herein not later than ten (10) calendar days following contract award.

The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the government (in writing), of the existence or the development of any major deficiencies or defects in or repairs required for the equipment which the Contractor considers that they are not responsible for under the terms and conditions of the contract. The contractor shall furnish the government with a written estimate of the cost to make the necessary repairs and/or to take other whatever actions/measures required. A later assessment will be made by the government regarding these deficiencies, defects, repairs, and/or other issues and the contractor shall be notified of the government’s decision regarding what actions or non-actions will be taken. A contract modification will be executed if needed and the contractor shall not be permitted to perform any additional work not covered under this contract unless approved by the Contracting Officer in advance before such work begins.

DELIVERABLE #8:

CHECK IN AND CHECK OUT PROCEDURES

Before beginning any work at any time during the active performance periods of the contract personnel performing services must physically check in with the appropriate facility representative to obtain approval and confirmation of the expected work to be performed and services to be executed. Check out procedures will be the same once work has been completed and services have been executed. Check in and check out procedures shall include the following: 1). Written documentation of the contractor’s arrival and departure while on site and 2). Written documentation showing the expected work to be performed, approval of such work before such work begins, and confirmation/completion status of the planned work that was scheduled to be performed.

Facility personnel and the contractor may modify such procedures if there is mutual agreement among both parties regarding changes to these procedures if implemented.

11. EXCLUSIONS

11.1 This contract does not include labor or materials for service lines and fittings, equipment not set forth on this schedule, or operating problems related to environmental conditions, e.g. electrical, steam, water, and/or ventilation that does not comply with equipment specifications. This also applies to improper operation of the equipment by operating personnel. Repairs made by the contractor, which are the result of neglect or improper operation of the equipment by the medical center, will result in issuance of a separate purchase order by the Government. Contractor must obtain a purchase order in this respect prior to performing such repairs. Contractor must notify the Contracting Officer, Biomedical Program Manager and/or their authorized representative/designed whenever such repairs are identified and obtain the required approvals before any work begins.

12. OTHER REQUIREMENTS:

12.1 Condition of Equipment: The contractor accepts responsibility for the equipment listed in an “as is” condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract.

12.2 Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

12.3 Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

12.4 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the

Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

12.5 Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables.

Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized, and contractor is not authorized payment for future work not performed and/or for work that has not been successfully completed.

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2021

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST JUN 2020

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

FAR

Number

Title Date

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

NOV 2021

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.246-4 INSPECTION OF SERVICES—FIXED-PRICE AUG 1996

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION

OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.6 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded.

Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States

Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an…