S02 FINAL Combined Synopsis 36C25620Q0826 Calibrations for Audiology Equipment.docx

36C25620Q0826 Contract Opportunity Combined Synopsis/Solicitation Notice

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DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

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NAICS CODE

CONTRACTING OFFICE

ADDRESS

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(POC Information Automatically Filled from User Profile Unless Entered)

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See Attachment

AGENCY'S URL

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AGENCY CONTACT'S EMAIL

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ADDITIONAL INFORMATION

GENERAL INFORMATION

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J065 Calibrations For Audiology Equipment (Annual/Semiannual) Gulf Coast Veterans Health Care System Audiology Services / 400 Veterans Health Care System Biloxi, MS 39531 39531 36C25620Q0826 07-13-2020 23:59

EASTERN TIME, NEW YORK, USA

N

SBA

811219 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 C.Robert Oravetz / Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue Biloxi, MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Audiology Services 400 Veterans Avenue Biloxi, MS 39531 39531

USA

https://www.va.gov/

VA

christopher.oravetz@va.gov CO e-mail address This is a combined synopsis solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C25620Q0826 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.

The Gulf Coast Veterans Health Care System located at 400 Veterans Avenue, Biloxi, MS 39531 is seeking a contractor that can meet/exceed the government’s objectives for the following requirement: Calibrations for Audiology Equipment (Audiology Calibrations). The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and administration to perform the necessary calibrations on the audiology equipment as annotated in Table A – Equipment Listing.

All work shall be completed in accordance with the Statement of Work entitled, “Calibrations for Audiology Equipment (Audiology Calibrations)” dated 06/12/2020. The Statement of Work contained within this solicitation is a non-negotiable document. Offers/quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Statement of Work.

The associated North American Industry Classification (NAICS Code) for this requirement is 811219 – Other Electronic and Precision Equipment Repair and Maintenance. The size standard is $20.5 million.

This solicitation is set aside 100 % for small businesses (Total Small Business Set Aside). Offers shall only be accepted from small business contractors in the following categories to include but not limited to (8(a), HUB Zone, Small Disadvantaged Business, Any Minority Owned, Any Native American Owned, Service-Disabled Veteran Owned, Veteran Owned, and Any Women-Owned Small Business).

When preparing offers in response to this solicitation offerors shall refer to FAR 52.212-1 (Instruction to Offerors) contained within this solicitation. FAR 52.212-1 (Instruction to Offerors) provides specific guidance and instructions for how offers are to be prepared and submitted in response to this solicitation. (The Contracting Officer will review all offers received and will determine if each offeror followed all of the offer preparation/submission instructions in this solicitation. Offerors who do not follow the offer submission instructions and/or an offeror's failure to address the technical factors (as listed in Volume 1- Technical Volume) shall be indicative of the Offeror's lack of understanding of the Government's requirement to include the offeror being considered to be nonresponsive to the requirements in the solicitation. Nonresponsive offers shall not be considered for contract award.

PAGE 3 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

520-21-1-076-0019 36C25620Q0826 06-30-2020 C. Robert Oravetz 228-523-5454 07-13-2020 23:59 36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 X X Y 811219 $22 Million N/A X 36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Audiology Services 400 Veterans Avenue Biloxi MS 39531 36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972

(512) 460-5380 vafsccshd@va.gov See CONTINUATION Page Please refer to Price/Cost Schedule for requested services.

Requesting base year and four (4) option years.

Solicitation is set aside 100% for small businesses.

(100 Total Small Business Set Aside).

Please refer to 52.212-1 Instruction to Offerors when preparing offers for submission. Offerors must follow all instructions in the solicitation.

See CONTINUATION Page 520-3610160-076-825500-2520 010055590 X X X

C.ROBERT ORAVETZ

VA-VHA-SAOC-2018-7292E378

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To Be Determined

b. GOVERNMENT: Contracting Officer 36C256 C. Robert Oravetz Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE & ITEM INFORMATION

OAE Calibration GSI Aurera. See Table A, Item 0001. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

Audiometer Calibration Avant REM Speech Plus. See Table A, Item 0002. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer/Probe Microphone Measurement Calibration Madsen Aurical PNM. See Table A, Item 0003. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Aurical Plus TC. See Table A, Item 0004. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration Madsen Otoflex 1012 . See Table A, Item 0005. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration GSI Tympstar V2 . See Table A, Item 0006. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Booth Certification. See Table A, Item 0007. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Level Meter Certification EXTECH. See Table A, Item 0008. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Astera . See Table A, Item 0009. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Secondary Transducer Calibration Madsen Astera . See Table A, Item 0010. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

High Frequency Headphone Calibration Madsen Astera. See Table A, Item 0011. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

SUBTOTAL-BASE YEAR

OAE Calibration GSI Aurera. See Table A, Item 0001. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

Audiometer Calibration Avant REM Speech Plus. See Table A, Item 0002. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer/Probe Microphone Measurement Calibration Madsen Aurical PNM. See Table A, Item 0003. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Aurical Plus TC. See Table A, Item 0004. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration Madsen Otoflex 1012 . See Table A, Item 0005. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration GSI Tympstar V2 . See Table A, Item 0006. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Booth Certification. See Table A, Item 0007. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Level Meter Certification EXTECH. See Table A, Item 0008. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Astera . See Table A, Item 0009. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Secondary Transducer Calibration Madsen Astera . See Table A, Item 0010. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

High Frequency Headphone Calibration Madsen Astera. See Table A, Item 0011. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

SUBTOTAL – OPTION YEAR ONE

OAE Calibration GSI Aurera. See Table A, Item 0001. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

Audiometer Calibration Avant REM Speech Plus. See Table A, Item 0002. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer/Probe Microphone Measurement Calibration Madsen Aurical PNM. See Table A, Item 0003. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Aurical Plus TC. See Table A, Item 0004. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration Madsen Otoflex 1012 . See Table A, Item 0005. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration GSI Tympstar V2 . See Table A, Item 0006. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Booth Certification. See Table A, Item 0007. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Level Meter Certification EXTECH. See Table A, Item 0008. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Astera . See Table A, Item 0009. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Secondary Transducer Calibration Madsen Astera . See Table A, Item 0010. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

High Frequency Headphone Calibration Madsen Astera. See Table A, Item 0011. In accordance with Statement of Work to include Deliverables #1, #2, and #3.

SUBTOTAL – OPTION YEAR TWO

OAE Calibration GSI Aurera. See Table A, Item 0001. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

Audiometer Calibration Avant REM Speech Plus. See Table A, Item 0002. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer/Probe Microphone Measurement Calibration Madsen Aurical PNM. See Table A, Item 0003. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Aurical Plus TC. See Table A, Item 0004. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration Madsen Otoflex 1012 . See Table A, Item 0005. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration GSI Tympstar V2 . See Table A, Item 0006. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Booth Certification. See Table A, Item 0007. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Level Meter Certification EXTECH. See Table A, Item 0008. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Astera . See Table A, Item 0009. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Secondary Transducer Calibration Madsen Astera . See Table A, Item 0010. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

High Frequency Headphone Calibration Madsen Astera, See Table A, Item 0011. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

SUBTOTAL – OPTION YEAR THREE

OAE Calibration GSI Aurera. See Table A, Item 1. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

Audiometer Calibration Avant REM Speech Plus. See Table A, Item 0002. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer/Probe Microphone Measurement Calibration Madsen Aurical PNM. See Table A, Item 0003. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Aurical Plus TC. See Table A, Item 0004. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration Madsen Otoflex 1012 . See Table A, Item 0005. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Tympanometer Calibration GSI Tympstar V2 . See Table A, Item 0006. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Booth Certification. See Table A, Item 0007. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Sound Level Meter Certification EXTECH. See Table A, Item 0008. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Audiometer Calibration Madsen Astera . See Table A, Item 0009. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

Secondary Transducer Calibration Madsen Astera . See Table A, Item 0010. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

High Frequency Headphone Calibration Madsen Astera. See Table A, Item 0011. In accordance with Statement of Work requirements to include Deliverables #1, #2, and #3.

SUBTOTAL – OPTION YEAR FOUR

For the purposes of the award of this Contract, The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

B.3 STATEMENT OF WORK

Statement of Work Calibrations for Audiology Equipment (Audiology Calibrations) Gulf Coast Veterans Health Care System 400 Veterans Avenue Biloxi, Mississippi 39531 06/12/2020

1. GENERAL: To ensure veterans receive quality care it is necessary that calibrations be performed on audiology equipment. Calibrations are needed to ensure the equipment meets manufacturer specifications and can be fully utilized as intended (by the manufacturer) in support of patient care operations. Depending on the equipment, calibrations must be done annually or semiannually.

2. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and administration to perform the necessary calibrations on the audiology equipment stated herein which are located at Gulf Coast Veterans Health Care System, Audiology Services, 400 Veterans Avenue, Biloxi, MS 39531. The equipment to be calibrated is listed in Table A-Equipment Listing.

3. PERIOD OF PERFORMANCE: The expected period of performance for this requirement is a base year and four options years (which may or may not be exercised based on the needs of and at the discretion of the government).

4. WORK HOURS AND SCHEDULING ARRANGEMENTS: Services will be performed only during the facility’s normal business hours (8:00 a.m. to 4:30 p.m. Monday through Friday). Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that services/work can be executed when scheduled. Work will not be scheduled or be performed on federal holidays. The Federal Holidays which are observed by the federal government are annotated below.

-New Year’s Day -Martin Luther King’s Birthday -President’s Day -Memorial Day -Independence Day -Labor Day -Columbus Day -Veterans Day -Thanksgiving Day -Christmas Day -Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the government and the contractor regarding this alternative schedule.

TABLE A-EQUIPMENT LISTING.

The contractor shall perform all necessary calibrations in accordance with the OEM (Original Equipment Manufacturer) recommendations and at intervals indicated below on all equipment as follows:

EQUIPMENT – FOR ANNUAL CALIBRATION.

Annual calibrations shall take place in April.

EE# MFG NAME MODEL S/N

Item 0001-OAE Calibration GSI Aurera (7 each, listed below)

Item 0002 - Audiometer Calibration Avant REM Speech Plus (10 each, listed below)

Item 0003 – Audiometer/Probe Microphone Measurement Calibration Madsen Aurical PNM (6 each, listed below)

Item 0004 -Audiometer Calibration Madsen Aurical Plus TC (1 each, listed below)

Item 0005 – Tympanometer Calibration Madsen Otoflex 1012 (8 each, listed below)

Item 0006 – Tympanometer Calibration GSI Tympstar V2 (7 each, listed below)

Item 0007 – Sound Booth Certification (6 each **Sound booth consists of 6 components)

Item 0008 – Sound Level Meter Certification EXTECH (4 each, listed below)

EQUIPMENT – FOR SEMI-ANNUAL CALIBRATION

Semiannual calibrations shall be conducted in October.

Item 0009 – Audiometer Calibration Madsen Astera (7 each, listed below) Item 0010 – Secondary Transducer Calibration Madsen Astera (7 each, listed below) Item 0011 – High Frequency Headphone Calibration Madsen Astera (7 each , listed below)

5. SCOPE OF SERVICES

Required Deliverables

DELIVERABLE #1:

CALIBRATIONS (ANNUAL AND SEMIANNUAL):

Contractor shall perform all calibrations on the equipment stated herein in accordance with the OEM (Original Equipment Manufacturer) recommendations to ensure that all equipment functions as intended by the manufacturer. It is the responsibility of the contractor to provide all required calibrations on the equipment to include being a subject matter expert (SME) in this area. Only qualified, capable, knowledgeable, trained, and/or certified personnel shall be permitted to perform calibrations, servicing, and/or other related work on the equipment. Annual calibrations shall take place in April. Semiannual calibrations shall be conducted in October.

DELIVERABLE #2:

SCHEDULING AND CHECK IN

Prior to work being performed and/or services being executed such work/services shall be scheduled and the facility notified in advance. A mutually agreeable date shall be determined before such work/services begin. (The government may not be in a position to accommodate the contractor without prior notification, coordination, and scheduling of services in advance). Contractor representatives and/or technicians shall check in with the appropriate facility representative when on site and before beginning work.

DELIVERABLE #3:

REQUIRED REPORTING (FOR CALIBRATIONS, WORK, AND/OR SERVICES RENDERED)

Contractor shall provide the government individual service reports after completing calibrations on the equipment. These reports shall be provided via e-mail to the appropriate government representative. The government reserves the right to request hard copies of these reports if needed. Such reports shall include (but are not limited to) the following information.

A. Name of Contractor.

B. Name of person, representative, and/or technician who performed the work/services.

C. Date, Time (starting and ending), and location for all work performed.

D. Itemized Description of all Work Performed and Services Rendered.

E. Equipment Name, Manufacturer Name, Model Number, and other identifying numbers of equipment that was calibrated and/or serviced.

F. Equipment downtime and/or other mission related factors that may or may not impact the future delivery of patient care at the facility.

A specified format for the required service reports is not specified. However, such reports shall be thorough and compete enough to demonstrate that all required calibrations IAW manufacturer specifications, recommendations, and guidelines have been performed by the contractor and/or contractor representatives for the equipment specified.

36C25620Q0826

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of…