S02 Final 36C10X21Q0236_ 8-18-2021.docx

36C10X21Q0236

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C10X21Q0236 08-18-2021 Cedric Jackson

(240) 215-1651 08-27-2021 10:00am

EDT

36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

X

517410 $35 Million

N/A

Department of Veteran Affairs Central Office (VACO) Continental US, (See PWS Section 3.0 for other locations) Other locations.

810 Vermont Avenue, NW, Suite 1074 Washington DC. 20420 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

Department of Veteran Affairs Central Office (VACO)

810 Vermont Avenue NW, Suite 1074 Washington DC 20420

VAFSC

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917 1-(877)-489-6135

See CONTINUATION Page The Department of Veterans Affairs Central Office /Headquarters and the four Alternate Operating Locations needs to procure, install, and maintain fixed external antennas and docking stations for their Secure Satellite Telephones.

Question and answer session due date and time: 8/23/2021 at Noon EST.

TIN: _______________

DUNS: ______________

CAGE:_______________

See CONTINUATION Page

Todd Synder Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT (PWS)

TITLE: IN615 Satellite Phone Antenna and Base Station Installation

1.0 BACKGROUND

The mission of the Department of Veterans Affairs (VA), Office of Emergency Management and Resilience (OEMR) provides policy and program oversight for the department’s emergency management, national security, continuity, and intelligence support portfolios in order to ensure the department can effectively manage consequences associated with crisis, and through resilient capabilities, create the operational environment that will enable the department to return to a normal state as quickly as possible. The operational arm of OEMR is the VA Integrated Operations Center (VAIOC), while the continuity arm of OEMR is the Preparedness, Exercise, Training and Education (PETE).

The VAIOC is the department’s national hub for a common operating picture, information fusion, information dissemination, emergency management planning, and communications in order to facilitate shared situational awareness and operations coordination. In addition, the VAIOC has primary responsibility for identifying, sourcing, deploying, and employing VA resources in support of federal disaster response operations. Information and resource management is a cross cutting capability which supports the forgoing operations, senior leader awareness, and decision making. To facilitate the above, the VAIOC gathers, assesses, validates, contextualizes, and fuses disparate information from multiple sources into a single common operating picture. This information must then be organized, shared, displayed, stored, and archived in a manner which intuitive, easily accessed, and quickly assimilated by stakeholders at all levels.

VA is a senior member of the federal disaster response community, operates within the context of the national incident management system, and subscribes to the tenets of the incident command system. As such, the VAIOC regularly communicates and shares information with interagency partners; primarily, the Federal Emergency Management Agency, the Department of Health and Human Services, the Department of Homeland Security, and other departments and agencies with responsibilities under the National Response Framework. One of the VA’s responsibilities under the National Response Framework is to maintain Continuity of Operations (COOP). Continuity of Operations can be performed at VA Central Office and/or the VA’s four Alternate Operating Locations. A responsibility of COOP is to comply with OSTP/OMB Directive D-16-1, Minimum Requirements for Federal Executive Branch Continuity Communications Capabilities. The compliance is to ensure that the VA’s headquarters, alternate locations, and designated continuity personnel possess, or have dedicated access to, the required minimum communications capabilities established by the directive. One of the minimum communications capabilities is Secure Satellite Telephone with the following requirements:

· Shall be secured via an NSA-approved product

· Shall be interoperable with the Public Switched Telephone Network

· COMSEC keying material shall be at the Top-Secret level and accredited for SCI

· Must be supported by a fixed eternal antenna

In order to be compliant with OSTP/OMB Directive D-16-1, the Department of Veterans Affairs Central Office/Headquarters and the four Alternate Operating Locations needs to procure, install, and maintain fixed external antennas and docking stations for their Secure Satellite Telephones.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Statement of Work, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541-3549, “Federal Information Security Management Act (FISMA) of 2002”

2. “Federal Information Security Modernization Act of 2014”

3. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements for Cryptographic Modules”

4. FIPS Pub 199. Standards for Security Categorization of Federal Information and Information Systems, February 2004

5. FIPS Pub 200, Minimum Security Requirements for Federal Information and Information Systems, March 2016

6. FIPS Pub 201-2, “Personal Identity Verification of Federal Employees and Contractors,” August 2013

7. Carnegie Mellon Software Engineering Institute, Capability Maturity Model® Integration for Development (CMMI-DEV), Version 1.3 November 2010; and Carnegie Mellon Software Engineering Institute, Capability Maturity Model® Integration for Acquisition (CMMI-ACQ), Version 1.3 November 2010

8. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

9. Public Law 109-461, Veterans Benefits, Health Care, and Information Technology Act of 2006, Title IX, Information Security Matters

10. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

11. VA Directive 0710, “Personnel Security and Suitability Program,” June 4, 2010, http://www.va.gov/vapubs/

12. VA Handbook 0710, Personnel Security and Suitability Security Program, May 2, 2016, http://www.va.gov/vapubs

13. VA Directive and Handbook 6102, “Internet/Intranet Services,” July 15, 2008

14. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,” July 1, 2003

15. Office of Management and Budget (OMB) Circular A-130, “Managing Federal Information as a Strategic Resource,” July 28, 2016

16. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended, January 18, 2017

17. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

18. VA Directive 6500, “Managing Information Security Risk: VA Information Security Program,” September 20, 2012

19. VA Handbook 6500, “Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program,” March 10, 2015

20. VA Handbook 6500.1, “Electronic Media Sanitization,” November 03, 2008

21. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal Information (SPI)”, July 28, 2016

22. VA Handbook 6500.3, “Assessment, Authorization, And Continuous Monitoring of VA Information Systems,” February 3, 2014

23. VA Handbook 6500.5, “Incorporating Security and Privacy in System Development Lifecycle”, March 22, 2010

24. VA Handbook 6500.6, “Contract Security,” March 12, 2010

25. VA Handbook 6500.8, “Information System Contingency Planning”, April 6, 2011

26. OI&T Process Asset Library (PAL), https://www.va.gov/process/. Reference Process Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp

27. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

28. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy Impact Assessment,” October 15, 2014

29. VA Handbook 6508.1, “Procedures for Privacy Threshold Analysis and Privacy Impact Assessment,” July 30, 2015

30. VA Handbook 6510, “VA Identity and Access Management”, January 15, 2016

31. VA Directive 6300, Records and Information Management, February 26, 2009

32. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

33. NIST SP 800-37 Rev 1, Guide for Applying the Risk Management Framework to Federal Information Systems: A Security Life Cycle Approach, June 5, 2014

34. NIST SP 800-53 Rev. 4, Security and Privacy Controls for Federal Information Systems and Organizations, January 22, 2015

35. OMB Memorandum, “Transition to IPv6”, September 28, 2010

36. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, October 26, 2015

37. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, March 24, 2014

38. OMB Memorandum M-06-18, Acquisition of Products and Services for Implementation of HSPD-12, June 30, 2006

39. OMB Memorandum 04-04, E-Authentication Guidance for Federal Agencies, December 16, 2003

40. OMB Memorandum 05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, August 5, 2005

41. OMB memorandum M-11-11, “Continued Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, February 3, 2011

42. OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation, May 23, 2008

43. Federal Identity, Credential, and Access Management (FICAM) Roadmap and Implementation Guidance, December 2, 2011

44. NIST SP 800-116 Rev 1, Guidelines for the Use of Personal Identity Verification (PIV) Credentials in Facility Access, June 2018

45. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

46. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, Digital Identity Guidelines, June

47. NIST SP 800-157, Guidelines for Derived PIV Credentials, December 2014

48. NIST SP 800-164, Guidelines on Hardware-Rooted Security in Mobile Devices (Draft), October 2012

49. Draft National Institute of Standards and Technology Interagency Report (NISTIR) 7981 Mobile, PIV, and Authentication, March 2014

50. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

51. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

52. VA Memorandum “Mandate to meet PIV Requirements for New and Existing Systems” (VAIQ# 7712300), June 30, 2015, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4846

53. Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.2, Federal Interagency Technical Reference Architectures, Department of Homeland Security, June 19, 2017, https://www.dhs.gov/sites/default/files/publications/TIC_Ref_Arch_v2.2_2017.pdf

54. OMB Memorandum M-08-05, “Implementation of Trusted Internet Connections (TIC), November 20, 2007

55. OMB Memorandum M-08-23, Securing the Federal Government’s Domain Name System Infrastructure, August 22, 2008

56. VA Memorandum, VAIQ #7497987, Compliance – Electronic Product Environmental Assessment Tool (EPEAT) – IT Electronic Equipment, August 11, 2014 (reference Document Libraries, EPEAT/Green Purchasing Section, https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552)

57. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law 110–140), December 19, 2007

58. Section 104 of the Energy Policy Act of 2005, (Public Law 109–58), August 8, 2005

59. Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018

60. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

61. VA Directive 0058, “VA Green Purchasing Program”, July 19, 2013

62. VA Handbook 0058, “VA Green Purchasing Program”, July 19, 2013

63. https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

64. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103

65. VA Memorandum, “Implementation of Federal Personal Identity Verification (PIV) Credentials for Federal and Contractor Access to VA IT Systems”, (VAIQ# 7614373) July 9, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

66. VA Memorandum “Mandatory Use of PIV Multifactor Authentication to VA Information System” (VAIQ# 7613595), June 30, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

67. VA Memorandum “Mandatory Use of PIV Multifactor Authentication for Users with Elevated Privileges” (VAIQ# 7613597), June 30, 2015.

https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

68. “Veteran Focused Integration Process (VIP) Guide 3.2”, December 2018, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4371

69. “VIP Release Process Guide”, Version 1.4, May 2016, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4411

70. “POLARIS User Guide”, Version 1.9, March 2017, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4412

71. VA Memorandum “Use of Personal Email (VAIQ #7581492)”, April 24, 2015,

3.0 SCOPE OF WORK

a. The Contractor shall design, implement, test, and provide all resources necessary, including supervision, equipment, labor, material, installation, supplies, and cleanup for all deliverables for the Satellite Phone Antenna and base station systems described in this Performance Work Statement (PWS) for five locations:

Department of Veterans Affairs Central Office, 810 Vermont Avenue NW, Suite 1074, Washington, DC 20420 Department of Veterans Affairs Capital Region Readiness Center (CRRC), 221 Butler Avenue, Bldg 511, Martinsburg, WV 25405 Department of Veterans Affairs Senior Management Center (SMC), 1201 Broad Rock Blvd, Bldg 508, Richmond, VA 23249 Department of Veterans Affairs, 2500 South Lakemont Avenue, Orlando, FL 32814 Department of Veterans Affairs, Rocky Mountain Regional Medical Center, 1700 North Wheeling Street, Building D, Aurora, CO 80045

b. Work shall include, but shall not be limited to the following (not necessarily in the order indicated):

1. It is highly recommended that the Contractor perform a site visit (locations identified in paragraph 4.1) during the solicitation to verify the technical requirements for the antennas, base stations and working environment. The date and time of any site visit shall be coordinated with the project COR and documented using the Site Visit Log in section D.

Additionally, Section D, Attachment B shows aerial images of the facilities.

2. Disconnect, detach, and remove any existing non-operational antennas that are in near vicinity of placement of new antenna that would obstruct installation of new antenna. Disposal of all old equipment shall be at an offsite location (i.e. disposal site or recycling center) in compliance with State and Local ordinances.

3. Provide and install five (5) new Satellite Phone active antennas with power supply that are compatible with Iridium Bearcat 9575A Satellite Phone with ISM2 modules.

4. Provide and install five (5) new Satellite Docking Stations that will accommodate the Iridium Bearcat 9575A Satellite Phone with ISM2 modules attached. The docking station shall be NSA approved and TEMPEST certified (use during secure/classified calls) for use with the Satellite Phone with ISM2 modules attached in the cradle of the docking station. If unable to provide a TEMPEST certified docking station, then placement/installation of docking station in each location should be such that antenna connection can be easily accessible and detachable so that Satellite Phone can be removed from docking station and re-connected to antenna connection so a secure call (incoming and outgoing) can be accomplished.

5. Coordinate through the COR any additional site visits after award that may be required by each location to coordinate with Building Owner (VA or other Federal Agency) to provide some if not all of the following information:

· Cover Letter Stating what documents are included for our review

· Clear description of project objective

· Project timeline from carrier on when they want to install when

· GSA Address and Site Name

· Drawings Showing

· Existing conditions

· Proposed modifications

· Elevations

· Drawings should meet our facilities criteria (P100) as well as any applicable FCC Regulations, OSHA Regulations, Federal laws, and State laws

· Structural Certification: Certification Letter and Calculations that include Analysis of Existing Structures and Design for New Support Elements. Drawings for any new structures and strengthening of existing structures.

· Cut Sheets for proposed equipment

· Photos of modified areas

· Viewshed Analysis (Renderings/Photo Simulations)

· Radio Frequency (RF) Study

6. Use existing conduit at each location for cable installation and connect to the existing electrical system at each location unless not feasible. If unable to use existing conduit or electrical power source, then provide and/or connect all conduit for cabling and electrical power. Additionally, provide and/or connect wiring.

7. Contractor shall provide applicable replacement of ceiling tiles as necessary to return all areas where work was performed to an acceptable finished condition.

8. All antennas and docking stations shall have a manufacturer’s parts and defect warranty for a period of one year from the date of acceptance and carry a one-year warranty on labor.

9. The contractor shall coordinate with the COR for any aspects prior to the start of the installation of the antennas and docking stations at each location.

10. The contractor shall provide a proposed by week schedule for the project duration for review by the COR 14 days prior to the start of the project.

11. The Contractor shall coordinate with project COR no less than five days prior to scheduled installation at each location for coordination of roof access for antenna installation and room access for installation of docking station.

4.0. PERIOD OF PERFORMANCE

The period of performance shall be:

Base year: September 15, 2021 through September 14, 2022 Option year 1: September 15, 2022 through September 14, 2023 Option year 2: September 15, 2023 through September 14, 2024 Option year 3: September 15, 2024 through September 14, 2025 Option year 4: September 15, 2025 through September 14, 2026 The period of performance shall begin upon established kick off meeting, receipt of order (ARO) and conclude 180 days after contract award. Work shall be performed during normal business hours, Monday through Friday 7:00am-4:00pm.

4.1 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed at the following locations:

4.1.1 Department of Veterans Affairs Central Office, 810 Vermont Avenue NW, Suite 1074, Washington, DC 20420

4.1.2 Department of Veterans Affairs Capital Region Readiness Center (CRRC), 221 Butler Avenue, Bldg 511, Martinsburg, WV 25405

4.1.3 Department of Veterans Affairs Senior Management Center (SMC), 1201 Broad Rock Blvd, Bldg 508, Richmond, VA 23249

4.1.4 Department of Veterans Affairs, 2500 South Lakemont Avenue, Orlando, FL 32814

4.1.5 Department of Veterans Affairs, Rocky Mountain Regional Medical Center, 1700 North Wheeling Street, Building D, Aurora, CO 80045 The following work may be performed at remote locations without prior approval of the COR: billing activities, coordination of onsite work, scheduling, documentation reports and any prefabrication of materials.

4.2 SITE VISIT HIGHLY RECOMMENDED

Due to the number of locations for the installation of the Satellite Phone antennas and docking stations a site visit/inspection is highly recommended prior to the close of this solicitation and submission of quotes. The Building Locations provided above has the address of where the installation will occur. Contractor(s) shall coordinate with Contract Specialist via email to schedule and arrange for site visit/inspection with onsite COR and/or Designated Representative. A Site Visit Log-in form (see Section D Attachment A) must be signed by both parties, COR/Designee, and the Contractor, and must be submitted with Contractor’s quote in order to be considered eligible for award. Government is not responsible for any Contractor costs associated with the site visit.

4.3 FEDERAL GOVERNMENT HOLIDAYS

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are 11 Federal holidays set by law (USC Title 5 Section 6103) that VA follows: Under current definitions, five are set by date:

New Year's Day January 1 Juneteenth National Independence Day June 18 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Thursday in November

4.4 TYPE OF CONTRACT

This is a Firm Fixed Price Contract

5.0 QUALITY CONTROL

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

5.1 GENERAL CONDITIONS

1. Existing electrical connections may need to be altered to facilitate new installations in existing area. Additionally, all new installations shall conform to codes and standards set forth in the International Code Council (ICC). Existing work that is found to be defective in any way, shall be reported to the COR before it is disturbed.

2. Thoroughly clean up the work area at the end of each day’s work and completion of the project at each location. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

3. The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site not to be removed and do not unreasonably interfere with the work required under this contract.

4. Job site preparation includes daily safety briefs using Job Site Analysis (or equal), covering or moving existing equipment and replace the area back to its original condition/configuration. Contractor shall utilize proper safety techniques and equipment to safely perform the tasks.

5. The Contractor shall provide the appropriate lifts for the conditions with appropriate safety harness/equipment, as needed.

6. The Contractor shall protect all existing improvements and utilities from damage at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor.

7. The Contractor shall repair any damage to those facilities, including those that are the property of third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

8. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

9. The contractor shall coordinate with the COR for the placement of any work trailer, Conex, or equipment.

3.1 STANDARDS OF EMPLOYEE CONDUCT

1. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed Occupational Safety and Health Administration (OSHA) and state requirements.

1. Behavior and language must be appropriate, reverent, and respectful at all times.

1. Eating and drinking (except water) is prohibited in the work areas. The Contractor(s) are authorized to utilize the cafeterias and break rooms.

1. Use of intoxicating beverages, any tobacco products, and illegal drugs on the work site is strictly prohibited.

1. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from HITC for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the CO for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR, and is later found invalid and/or unreasonable by the CO.

5.3 CONTRACTOR REQUIREMENTS

1. Environmental: In order to provide for environmental abatement and control and to prevent environmental pollution arising from the services of the contractor in the performance of this contract, the contractor shall comply with applicable federal, state and local laws and regulations concerning environmental pollution abatement and control currently in effect and all applicable department of veterans affairs fire, safety, security and environmental protection regulations.

1. Safety: The Contractor must perform all operations in a prudent, conscientious, safe, and professional manner. At a minimum, the Contractor’s personnel and equipment shall comply with applicable federal, Department of Veterans Affairs, State, local and host installation laws, safety regulations and procedures, and Contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure that its agents, employees and subcontractors involved in handling and packaging wastes are trained to the level of expertise required for the proper performance of the tasks and in particular, in the areas of chemical compatibility, safety, general first aid procedures and spills. Personal protective equipment shall be provided by the Contractor and must be appropriate for the task. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Host Installation Property.

The Contractor shall assume full responsibility and liability for compliance with all applicable local, state federal, and Department of Veterans Affairs regulations pertaining to the health and safety of personnel and environmental management during the execution of work. All work shall be completed and performed in accordance with the best practices of the trade and in compliance with all-applicable federal, Department of Veterans Affairs, state, and local codes.

The contractor shall be responsible for equipping their personnel with the proper Personal Protective Equipment (PPE) required to safely provide services required. PPE is defined as equipment and supplies to protect the human body, inside and out, from harm / injury / illness occurring in line with contracted services provided. PPE may include, but is not limited to: Goggles, ANSI approved Safety Toe Boots, Leather Gloves, Hearing Protection, Face Masks (dust), etc.

The contractor shall take all necessary precautions to prevent injury to the public, building occupants, and/or damage to property of others.

1. Contractor Quality Control: Contractor shall provide a Job Site Superintendent who speaks and writes fluent English on site, and at all times when Contractor personnel are on the premises. The Job Site Superintendent will: a) review and approve submittals, b) inspect the quality of work performed, c) certify the completed work for payment and other purposes, d) be OSHA 30 hr. certified.

1. Submittals After Award: Submit samples, cut sheets, and shop drawings to the COR for review and approval for miscellaneous materials to be installed.

1. Project completion: The project site shall be protected and/or restored to a condition equal to that existing prior to the commencement of work. Upon completion of contract, deliver work complete and undamaged.

This contract is designed to be all inclusive of services, materials, support, and warranty to ultimately provide a complete and usable system.

6.0 PHYSICAL SECURITY

This Government site is fully secured; an escort will be required at all times in designated sensitive areas. Therefore, the Contractor shall complete a Security Package in accordance with Sections 18.2 and 19.0 below is required. No work will be performed without the presence of a VA Building Engineer or representative on site.

7.0 TRAVEL

Travel shall be in accordance with the Federal Travel Regulations (FTR) and requires advance concurrence with the COR. Contractor travel within the local commuting area will not be reimbursed. Travel is not to exceed 30 days; this is inclusive of installations and Preventative maintenance for all five locations.

CHANGES TO PERFORMANCE WORK STATEMENT AND CONTRACT

Any changes to this PWS and associated tasks shall be authorized and approved through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the Contractor.

8.0 MATERIALS DELIVERY, STORAGE AND HANDLING

1. The Contractor shall keep the project materials in a secure location, as the Contractor is solely responsible for the safety and security of the materials until final acceptance by the Government.

1. The contractor shall ensure all materials are inspected for satisfactory condition upon delivery at the project site. Requests for deliveries to the five (5) locations loading dock must be coordinated with each location’s Warehouse Team. Each location’s warehouse team will not accept deliveries on behalf of the contractor. The contractor must be present to accept any delivery or it will be turned away. With proper notification to the COR and warehouse team exceptions can be made but the government shall not be responsible for the condition of the package when acceptance from the shipper is made.

9.0 CONTRACTOR QUALIFICATION REQUIREMENTS

The Contractor and all employees shall meet requirements as specified in scope of work (PWS).

10.0 SPECIFIC TASKS AND DELIVERABLES

10.1 TASK & DELIVERABLES TABLE

3.0, 4.0 In accordance with the Scope of Work design, implement, and provide all resources necessary, including supervision, equipment, labor, material, installation, supplies, and cleanup for all deliverables for the Satellite Phone Antenna and base station systems described in this Performance Work Statement (PWS) for five locations:

180 calendar days after Contract Award

12.4, 12.4.1 Maintenance Support and Warranty

SATELLITE PHONE ANTENNA SYSTEM AND DOCKING STATION MAINTENACE SERVICE LEVEL AGREEMENT Help Desk Support, Replacement Parts and Quarterly Preventative Maintenance (PM) after ion of initial installation for the antenna and docking station

11.0 PROJECT MANAGEMENT

Project management shall be the responsibility of the Contractor and shall be coordinated with the COR.

11.1 CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) for each phase of work that lays out the Contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The initial baseline CPMP shall be concurred upon and updated monthly thereafter. The Contractor shall update, maintain, and deliver the approved CPMP to the COR throughout the period of performance. One (1) copy of the CPMP shall be delivered before the notice to proceed is issued.

11.2 REPORTING REQUIREMENTS

The Contractor shall provide the COR with Weekly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding weekly period. The location shall be identified by the Building Name, Address and room number that docking station is located in.

The Weekly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

12.3 CUSTOMER TRAINING

1. The Contractor shall deliver onsite training to VA employees at a dedicated and prearranged time period to ensure follow-on use and the manufacturer’s preventative maintenance schedules are shared and understood. The VA COR and contractor shall mutually agree on the time and date of training.

1. The formal training time shall take place no more than one month prior to completion of the project.

12.4 MAINTENANCE SUPPORT AND WARRANTY

The Contractor shall provide a technical maintenance support agreement for the Satellite Phone Antenna System and Docking Station.

12.4.1 SATELLITE PHONE ANTENNA SYSTEM AND DOCKING STATION MAINTENACE SERVICE LEVEL AGREEMENT The Contractor shall provide maintenance support for the VA Satellite Phone Antenna System and Docking Station at all locations through the initial base period of performance of 12 months and four option periods of 12 months each (if exercised) to provide Satellite Phone Antenna and Docking Station Maintenance Support Services. The Contractor shall abide by the following Service Level Agreement:

1. The Contractor shall provide telephone help desk technical support, Monday-Friday, 6:00 AM – 6:00 PM Eastern Standard Time (EST). The Contractor shall provide Quarterly Help Desk Reports summarizing all support activity for the period.

2. The Contractor shall provide technical support for all hardware, software, and programming Configuration File (if required).

3. The Contractor shall provide next business day on-site support.

4. The Contractor shall provide part replacements within two business days.

5. The Contractor shall provide the government with a copy of the Updated Programming Configuration File or software updates within five business days of any changes made.

6. The Contractor shall provide a Replacement Parts Document stating the replacement of faulty equipment, the document shall have the faulty part's make, model number and serial and the replacement part's make, model number and serial number.

Deliverables:

A. Service Level Agreement B. Quarterly Help Desk Reports C. Replacement Parts Document D. Programming Configuration File/Software File

7. The Contractor shall perform quarterly preventative maintenance checks that will include, as a minimum, the following:

· The Contractor shall remove all dust and clean all systems components

· The Contractor shall conduct a full operation check to include signal transmission and receiving

· The Contractor shall inspect cabling for damage, abrasions, and cuts.

· The Contractor shall inspect all connections (antennas and base stations) for corrosion and loose connections

· The Contractor shall inspect antenna mounts to ensure they are secure to building and tighten if needed

· The Contractor shall confirm that all equipment is under manufacturer warranty or Contractor warranty (the confirmation shall include make, model number and serial number) in a Warranty Confirmation Report

· The Contractor shall update all hardware firmware in accordance to the manufacturer’s recommendations

· The Contractor shall update, if part of the system, all software to include patches and latest software release in accordance to the manufacturer’s recommendations.

Deliverables:

A. Quarterly Preventative Maintenance Report B. Warranty Confirmation Report

1.1 SYSTEM DOCUMENTATION AND O&M MANUALS

Contractor shall provide:

1. Documentation of a one (1) year full parts and labor warranty on the complete system per Section 12.4 - System and Installation Warranty.

1. All system documentation in electronic and hard copy format. Two (2) hard copies of all documentation shall be provided in organized, labeled, and indexed binders. Full table of contents shall be provided in each binder as necessary. Electronic documentation shall be provided on CD/DVD and documents shall be in PDF format for documentation that will not need to change with system additions. Two (2) copies of the CD/DVD(s) shall be provided. Documentation such as maps, drawings, schematics, wiring mappings, interconnection drawings, site/floor plans shall be provided in one of the modifiable electronic formats specified in Section 14.0 - METHOD AND DISTRIBUTION OF DELIVERABLES. All electronic files shall be well organized on the CD/DVD and be similar or match the organization of the hard copy documentation.

1. Full Complete As-built System documentation: Detail assemblies of standard components that are custom assembled for specific area on this Project.

1. Two sets of preliminary as-builts (hardcopy format) at least two (2) weeks prior to the final inspection of project. Any discrepancies discovered during the final inspection shall be corrected, and the corrected as-builts and all associated documentation shall be resubmitted and verified correct prior to final payment.

12.0 METHOD AND DISTRIBUTION OF DELIVERABLES

The Contractor shall deliver documentation in full size paper hard copy and in electronic format, unless otherwise directed in Section B of the solicitation/contract. Acceptable electronic media include: MS Word 2000/2003/2007/2010, MS Excel 2000/2003/2007/2010, MS PowerPoint 2000/2003/2007/2010, MS Project 2000/2003/2007/2010, MS Access 2000/2003/2007/2010, MS Visio 2000/2002/2003/2007/2010, AutoCAD 2002/2004/2007/2010/2014, version, and Adobe Postscript Data Format (PDF).

13.0 PERFORMANCE METRICS

13.1 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the contractor is performing the services required by this PWS in an acceptable manner. The Government may utilize a Performance Based Service Assessment Survey, or other methods to compare contractor performance to the Acceptable Levels of Performance (ALPs). The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion. The table below defines the Performance Standards and Acceptable Quality Levels for this requirement.

14.0 FACILITY/RESOURCE PROVISIONS

The Government will not provide storage space for materials, tools, equipment, and work area space access when authorized contract staff work at a Government location as required in order to accomplish the tasks associated with this PWS. All procedural guides, reference materials, and program documentation for the project and other Government applications will also be provided on an as-needed basis.

The Contractor shall request other Government documentation deemed pertinent to the work accomplishment directly from the COR. The Contractor shall consider the COR as the final source for needed Government documentation when the Contractor fails to secure the documents by other means. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

15.0 GOVERNMENT FURNISHED PROPERTY

Not applicable for this contract.

16.0 CONTRACTOR QUALIFICATIONS

16.1 Background Investigation Requirements

The Contractor shall comply with the Background Investigation (BI) requirements listed below for each Contractor employee.

POSITION/TASK RISK DESIGNATION LEVEL(S) AND CONTRACTOR PERSONNEL SECURITY REQUIREMENTS POSITION/TASK RISK DESIGNATION LEVEL(S)

The position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the Performance Work Statement are:

Position Sensitivity and Background Investigation Requirements

The Tasks identified above (and all related subtasks ) and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks The position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the Performance Work Statement are:

Position Sensitivity and Background Investigation Requirements

The Tasks identified above (and all related subtasks) and the…