S02 - EXHIBIT B Agency Specific Requirements.pdf

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Readjustment Counseling Service Vet Center

The Department of Veterans Affairs is interested in leasing a minimum of ____4536________ (contiguous) net usable square feet of clinical space for a Vet Center in the city of _____ Houston ____.

Space shall be available for use by Tenant (VA) for personnel, furnishings, and equipment to meet the needs for a Vet Center. Space design will provide maximum co-location of the staff providing services to our patients.

The space shall be of contiguous office space in a professional and aesthetically pleasing Building. Space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. Space shall be located in a prime commercial office space with attractive, professional surroundings. Streets and public walkways shall be well maintained. Space shall be located on the ground floor.

The lease shall be full serviced and follow the standard specifications and requirements for a New/Replacing Lease as per the GSA Global Lease or Simplified Lease.

*Embedded documents throughout this pdf can be located by clicking the arrow to the left of page and then the paper clip.

ROOM REQUIREMENTS

A. WAITING AREA

1. Four (4) Double Electrical outlets (16 to 18 inches from the floor), location as determined by VA.

2. Two (2) Telecommunication outlets, location as determined by the VA.

3. All walls to have Chair Rail (28 to 32 inches) and corner guards, mounted at height determined by VA.

4. Direct window access to waiting area.

5. Restricted access or lockable door to clinic area.

6. Duress alarm.

7. One (1) dimmer light switch.

8. Laminate wood flooring per Vet Center Director’s selection.

9. Laminate wood flooring to continue through hallway/corridors.

10. Waiting area shall to be strategically located to give the office manager and/or team leader clear observation of waiting areas.

11. A wall hung stainless Bottle Filling Station & Single ADA Cooler will be provided in the suite waiting room.

12. Lessor shall provide and pay for basic cable at three locations in the leased property. Cable TV audio/video wall jack required backing and mounting materials for connection to a VA furnished television.

B. RESTROOM (MALE AND FEMALE)

1. All bathrooms shall meet handicap accessibility codes and will include grab bars at commode.

2. All bathrooms shall have a power assisted door that is operatized by a push pad.

3. Minimum one (1) accessible commercial grade water closet and lavatory.

4. Toilet paper dispenser shall be provided by the lessor installed within easy reach.

5. Mirror over sink, minimum of 24"x 36", shall be provided and installed by the lessor shall be installed.

6. Wall Mounted Soap Dispenser: Sinks shall be equipped with a wall mounted soap dispenser provided by the lessor.

7. Paper Towel Dispenser shall be provided by the lessor shall be installed near the sink.

8. Built-in waste receptacle.

9. Wall mounted coat rack shall be installed on the wall behind door.

10. Baby changing station.

11. One (1) GFCI electrical outlet.

12. Duress Alarm.

13. Tile Flooring per Vet Center Director’s selection.

14. Tile wall 4 foot up the wall with tile accent strip.

EXHIBIT B

LESSOR: ________ GOVERNMENT: ________

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C. RECEPTION AREA

1. Four (4) Double Electrical outlets, location as determined by VA.

2. Two (2) Telecommunication outlets, location as determined by the VA.

3. Minimum five (5) foot inch counter, with solid worksurface countertops utilizing concealed mounting brackets, where practicable. Under counter storage cabinets provided by others.

4. Contactor shall provide blocking to support upper storage cabinets. Upper storage cabinets will be provided by others.

5. Centralized check-in/check-out for efficient utilization of staff.

6. Reception area shall to be strategically located to allow the office manager and/or team leader clear observation of waiting areas.

7. Reception area shall to be contiguous with the Office Manager space.

8. Door from Office Manager space to Reception area for observation.

9. Direct access to waiting area.

10. Duress alarm.

11. One (1) dimmer light switch.

12. Carpet Squares or laminate wood flooring per Vet Center Director’s selection.

D. OFFICES (DIRECTOR, OFFICE MANAGER, COUNSELORS)

1. Sound Transmission Class (STC) rating of 50 shall be achieved. The sound resistant enclosures shall be designed to assure speech privacy and achieve an STC rating of 50.

2. Four (4) Double electrical outlets; one (1) per wall.

3. Two (2) telecommunication outlets.

4. Three (3) Coat hooks on the wall behind the door.

5. Duress Alarm.

6. One (1) Dimmer light switch.

7. Carpet Squares per Vet Center Director’s selection.

8. Positioning furniture to ensure safety the of clinical staff; provided easy egress or exist. Reference the conceptual drawing for furniture placement.

E. GROUP COUNSELING ROOM/ CONFERENCE ROOM

1. Sound Transmission Class (STC) rating of 50 shall be achieved. The sound resistant enclosures shall be designed to assure speech privacy and achieve an STC rating of 50.

2. Eight (8) Double Electrical outlets.

3. Three (3) Telecommunication outlets.

4. TV/Cable Outlet and separate electric outlet (middle of the wall 60 inches high) location as determined by VA.

5. Wall mounted TV holder to support 43 to 65 inch TV.

6. Three (3) Coat hooks on the wall behind the door.

7. Duress Alarm.

8. One (1) Dimmer light switch.

9. Carpet Squares per Vet Center Director’s selection.

10. Lessor shall provide and pay for basic cable at three locations in the leased property. Cable TV audio/video wall jack required backing and mounting materials for connection to a VA furnished television.

F. EMPLOYEE BREAK ROOM

1. All perimeter walls shall extend from floor slab to six inches above the ceiling grid and filled with fiberglass bat insulation to ensure acoustical privacy.

2. Six (6) Double Electrical outlets (refrigerator, microwave oven, two counter height, two 16” to 18” from floor)

3. Minimum of ten (10) feet of counter with base and overhead cabinets; double compartment sink.

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4. Full size refrigerator.

5. Built-in Convection Microwave Oven.

6. Dishwasher.

7. Tile flooring per Vet Center Director’s selection.

G. Janitorial/Utility Closet

1. Mop Sink.

2. Two (2) Double Electrical outlets.

3. Adjustable wire shelving on two walls.

4. Tile flooring per Vet Center Director’s selection.

H. SUPPLY/STORAGE ROOM

1. Six (6) Electrical outlets (two counter height, four 16” to 18” from floor)

2. Two (2) Telecommunication Outlets.

3. Tile or Laminate wood flooring per Vet Center Director’s selection.

4. Casework cabinetry and counter to be provided from another source.

I. SECURE STORAGE (FILES/SECURITY SYSTEM)

1. Room shall not be accessible through the ceiling to prevent up and over access.

2. Security system shall be located in this space.

3. Metal frame and door with dead lock pin, automatic locking upon entry and exit using Electronic Physical Access

Control Systems (PACS).

4. Intrusion Detection System with Alarm.

5. Room to have dedicated quad 120 outlets and two CAT 6A data cables required between building demarcation point and data closet, each to be marked with an identifiable number on both ends.

6. Door hinges inside the room door.

7. No windows or other openings.

8. Overhead lighting.

9. Fire Extinguisher required.

10. Four (4) Double Electrical outlets

11. Two (2) Telecommunication Outlets.

12. Tile or Laminate wood flooring per Vet Center Director’s selection.

J. DATA CLOSET

1. Minimum of 80 square feet.

2. All perimeter walls shall extend from floor slab to structural system (deck) to prevent up and over access.

3. No windows or other openings.

4. Room must be protected from weather.

5. Overhead lighting.

6. Metal frame and door with dead lock pin, automatic locking upon entry and exit for a secure room.

7. The data closet shall be secured to VA access only and not be shared with any other tenant. Core should be locked to the VA OIT closet key.

8. Room shall be temperature controlled and maintained at 69 degrees.

9. The contractor shall provide and install 2 relay racks “19 inch” width, with vertical cable management in between the racks. The racks should be not less than 45U height. The racks should be seismically bolted to the floor and grounded with wire #6. Minimum of 3 foot of clearance on at least 3 sides of the installed racks.

10. Two post rack, brand name/equal example: https://www.cdw.com/product/Panduit-Standard-rack- 45U/2382460?cm_cat=google&cm_ite=2382460&cm_pla=NA-NA-Panduit_RQ&cm_ven=acquirgy

11. Data racks shall have space to mount patch panels, data equipment, PBX and UPS.

EXHIBIT B

LESSOR: ________ GOVERNMENT: ________

https://www.cdw.com/product/Panduit-Standard-rack-45U/2382460?cm_cat=google&cm_ite=2382460&cm_pla=NA-NA-Panduit_RQ&cm_ven=acquirgy https://www.cdw.com/product/Panduit-Standard-rack-45U/2382460?cm_cat=google&cm_ite=2382460&cm_pla=NA-NA-Panduit_RQ&cm_ven=acquirgy

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12. The contractor shall install all patch panels on one side of the relay rack, leaving the secondary vacant and room for IT equipment.

13. Data racks shall have vertical and horizontal organizers affixed. The contractor will provide and install cable ladder within the Data Closet from the wall to the top of the relay racks, allowing for a pathway to conduits and 110 blocks.

14. The contractor shall provide and install an APC model UPS with NIC card, that is rack mountable, sufficient to support all OIT equipment. Brand name/equal example UPS, with the additional Battery pack for extended run time. SMX3000LV - APC Smart-UPS X 3000VA Rack/Tower LCD 100-127V

SMX120BP - APC Smart-UPS X 120V External Battery Pack Rack/Tower

15. The contractor will provide and install conduit pathways from the Data Closet point of demarcation, to connect the building with AT&T or the local telephone company vaults.

16. The contractor will work with AT&T or the local exchange carrier (LEC) to bring in both fiber and copper infrastructure into the Data Closet.

17. Access to the closet will be restricted to include only those persons specifically authorized by VA OI&T, including facility lessors.

18. Please refer to the OIT Enterprise Facility IT Support Infrastructure Standards for details https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf

19. This is a reference and any questions can be directed to OIT.

OIT Requirements page breakdown OIT Design Guide

K. DATA JACKS (TO CONNECT INTO THE VHA NETWORK)

1. Standard Data Outlets: Each data outlet/device location will have four (4) cable runs that terminate on the high-density rack mounted patch panel. Each typical data outlet will be on a four-port base plate.

2. Wall Mounted Phones: Any jacks for wall mounted phones should have 1 data cable to support VoIP, and be on a 1 port metal plate, and accommodate RJ45.

Jack Conventions

(VoIP)

3. Cabling must be installed according to BISCI standards.

4. All cabling shall be continuous runs with no splices and be less than 328’.

5. Patch Panels, jacks and cable shall all be rated at Cat 6A or higher and be tested and certified. A copy of the test results will be provided to the COR as a deliverable.

6. Must have the capability to add additional data locations as determined by occupants to be provided by the lessor within ten days from request.

7. VAMC can suggest a cable contractor if necessary.

8. Location of Data Outlets:

a. If the construction at the location of the data outlet is drywall, provide flush-mounted single-gang outlet boxes with four-port base plates and applicable wall device faceplates (cable to be installed behind drywall).

b. If the construction at the location of the data outlet is a solid wall, provide surface-mounted single-gang outlet boxes with four-port base plates and applicable wall device faceplates (cable to be installed in plastic wall mold equipped with protective insulator or sleeve).

c. Where modular furniture is used, the location of the data outlet will be in the baseboard of the furniture, where the networked equipment (computers, printers, etc.) will be located. Provide flush-mounted single gang outlet boxes with four-port base plates and applicable wall device faceplates. If flush-mounted single-gang outlet boxes cannot be used, then modular surface mount boxes will be used with four-port inserts. All cable runs in modular furniture will be through furniture wire baseboard ducts/conduit.

9. The contractor shall follow VA naming conventions attached at both the patch panel and wall plate. All labeling shall be easily visible and printed, hand-written labeling is prohibited.

EXHIBIT B

LESSOR: ________ GOVERNMENT: ________

https://www.apc.com/shop/us/en/products/APC-Smart-UPS-X-3000VA-Rack-Tower-LCD-100-127V/P-SMX3000LV https://www.apc.com/shop/eg/en/products/APC-Smart-UPS-X-120V-External-Battery-Pack-Rack-Tower/P-SMX120BP https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf

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L. DATA ELECTRONIC HEALTH RECORD MODERNIZATION (EHRM):

1. WAN Implementation Specifications and Considerations

a. Active-Active High Availability (HA) Redundancy in accordance with facility type per the VA Enterprise Local Area Network (LAN) Technical Architecture Standard Version 2.1, February 13, 2019 https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf

b. Encryption Protocol requires an end-to-end WAN encryption solution such that traffic from VA locations can go directly to Cerner enclave without having the encryption broken and re-encrypted

c. Power / Environmental / Switching / Topology Compliant with TIA-942 Rating 3

d. End-to-End latency from the user desktop to Cerner Data Center of equal to or less than 90ms for Citrix connection

2. Local Area Networking (LAN)

a. Category 6A cable (CAT6A) unshielded twisted pair (UTP), with additional slack, as required, to relocate if telecommunications room (TR) wiring closet pending move. Otherwise, normal Building Industry Consulting Service International (BICSI) Standards;

b. Compliant with the BICSI standards (ANSI/NECA/BICSI 568, Standard for Installing Commercial Building Telecommunications Cabling and ANSI/TIA-1179-A Healthcare Facility Telecommunications Infrastructure for new installations)

1. New cable installations additionally shall be compliant with TIA 568.2-D, TIA TSB-184-A, and NFPA- 70 Section 725.144 to prevent PoE heat accumulation.

a. Alternatively, new UTP cabling shall carry a UL listed "LP" (Limited Power) rating.

c. All patch cables shall be of equal or greater Category for copper, OM or OS level for fiber, to the highest in use in the TR or Data Center

d. Cable management shall be implemented for all patch cables in accordance with VA OIT Infrastructure

Standards for Telecommunications Spaces insuring proper bend radius, bundling, airflow, support and labeling

e. 1 GbE connectivity to desktops, and other EUD

f. End-to-End latency from the user desktop to Cerner Data Center of equal to or less than 90ms for Citrix connection

M. SECURITY:

Provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Government considers a security alarm reasonable. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours. Tenant shall have security within the tenant space, separate from that of the general building security. Keys/cipher locks OR key fob/card reader capability for employee access. No public access to the offices will be allowed.

1. Closed Circuit Television System (CCTV): The lessor shall design, install, and maintain a system as described in this section. The CCTV system will support the entry control system (at entrances and exits to the space), with time lapse video recording, that will allow Government employees to view and communicate remotely with visitors before allowing access to the Space. The system shall provide unobstructed coverage of designated pedestrian entrances and exits. CCTV system testing and acceptance shall be conducted by the Government prior to occupancy. The cost of services will be factored into the lease. The lessor shall implement a preventive maintenance program for all security systems installed.

2. Security Alarm: The Lessor shall provide a security system, (at lessor’s expense) to alarm upon illegal entry or loitering in the leased space and to prevent unauthorized entry 24 hours per day, 7 days per week that alarms locally at the site and to a remote monitoring location. Alarm sensors required on all exterior doors and windows. A motion detector will be provided in the waiting rooms and the main corridor. The remote monitoring company shall be in the business full-time, shall be approved by the LCO, with all monitoring costs provided by the lessor through the annual rent. Updates for codes or names are included in the lease and shall be coordinated with the LCO or authorized representative. The lessor shall install a keypad to disarm the building as directed by the VA COR. The cost of security services will be factored into the lease. The security

EXHIBIT B

https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf

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VA.

3. Duress alarm - Button wireless duress / panic button each duress button is to be supplied a mounting clip to be installed by the lessor. Supply and install a wireless receiver to interface with panel. Each duress button is to be an individual zone. Provide and install group rooms with hard-wired duress alarms.

4. Security Closet - Door shall have an automatic closure installed and deadbolt lock according to VA security regulations.

N. OTHER REQUIREMENTS:

1. Fully Serviced Lease.

2. Cable Television Service paid for/provided by the lessor through the annual rent.

3. Guest high speed internet WiFi paid for/provided by the lessor through the annual rent.

4. Suite Security Alarm System and Monitoring paid for/provided by the lessor through the annual rent.

5. Corridors shall be at minimum of 5 feet in clear width.

6. Front entrance door shall have a power assisted door that is operated by a push pad.

7. All rooms (except IT Closet) should be master keyed, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the VA.

8. DRINKING FOUNTAIN: A wall hung stainless Bottle Filling Station & Single ADA Cooler will be provided in the suite waiting room. Complete cooler and bottle filling station in a consolidated space saving ADA compliant design.

9. EXTERIOR SIGNAGE: Lessor must provide, approved by the VA, an internally lighted sign with VA logo and words "Vet Center" on sign a minimum of 4 ft by 8ft legible from main serving road. Sign shall be a minimum of 24 inches above finished grade. Lessor shall develop and provide a complete exterior signage plan to include identification, directional, informational, and regulatory signage. Signage must comply with local municipality’s codes and specifications. Careful consideration of the location of monument signs shall be taken to avoid sight triangle encroachment. Lessor shall provide signage on the building/ door.

10. INTERIOR SIGNAGE: Lessor shall provide interior signage for and 10 x 2 inch standard aluminum wall sign (holder) for slide in name plates. Signage must state room number only.

11. SITE FLAGPOLE: A flagpole will be provided and installed by the Lessor at a location to be approved by the LCO.

The flagpole will be 25 foot (minimum height). Flagpole shall include adequate lighting to illuminate flag between dusk and dawn. Flagpole shall be protected from vehicular traffic. Lighting shall be controlled by a photocell device. The flag will be provided by the Government.

O. SOW/ASR Exhibits: Examples “Brand name or equal.”

1. Motion Towel Dispenser

Motion Towel Dispenser

2. Security Keypad Alarm System

Security Keypad Alarm System

3. Security System

Security System

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4. Security Camera

Security Camera

5. Motion Sensors

Motion Sensors

6. Panic Button

Panic Button

7. Panic Button Wall Mount (restrooms)

Panic Button Wall Mount

8. C-Readers HID (OIT)

C-Readers HID (OIT)

9. Interior Signage

Interior Signage

10. Drinking Fountain

Drinking Fountain

11. Conceptual Floor Plan

Conceptual Floor Plan Vet Center