S02 Exhibit B Agency Special Requirement - Henderson Mill.pdf

Exhibit A

AGENCY SPECIAL REQUIREMENTS

1. This clinical space must comply with all VA physical security, safety and code guidelines for VA medical clinic occupancy and meet the following requirements:

a. Provide prominent visibility of the facility from major public thoroughfares. Develop and provide a complete exterior signage program to include identification, directional, informational, and regulatory signage. Signage must comply with local municipality’s codes and specifications. Lessor shall provide illuminated, ground or wall mounted building identification signs of dimensional powder coated letters and numerals with VA logo. Letters and numerals shall be minimum 18 inches high.

Logo shall be of design provided by VA and shall be 36 inches high.

b. Main ingress/egress for on-side pedestrian and vehicular circulation shall be easily accessible from major public thoroughfares.

c. Regularly scheduled public transportation shall be available within 1/4 mile (1,320 feet) of the clinic site.

d. Full service hospital emergency response facilities must be available within 5 miles of the outpatient clinic site.

e. Zoned for medical clinic use.

f. Contiguous space on a single floor.

g. Compliant with Architectural Barriers Act Accessibility Standards (ABAAS) and VA

Program Guide PG-18-13, "Barrier Free Design Guide."

HTTP://WWW.CFM.VA.GOV/TIL/ETC/DSBARRFREE.PDF

h. Compliant with applicable VA Space Planning Criteria Chapter 265, Outpatient

Clinics.

i. Compliant with Outpatient Clinic Design Guide PG-18-12.

2. All entrances and space must be handicapped accessible in accordance with the

Uniform Federal Accessibility Standards (41 CFR 101-19.6, App. A.). Main entrance must be handicapped accessible to include ADA compliant ramp for persons with disability. All clinical rooms, offices, and administrative areas require wiring for telephone, computer jacks and T-1/Metro-E data lines. The full-service building should include heat, electricity, water, air-conditioning, cable television, chilled drinking water, ice/snow removal and/or mitigation, trash removal, and if carpeted, shampooing/steam cleaning, vacuuming, toilet supplies, janitorial service based on VA infection control standards and related supplies, etc., with adequate closet/room storage to keep such items. The Atlanta VAMC shall have access to the leased space at all times, including the use of electrical services, toilets, lights, and office machines without additional payment. The space will also prominently display VA Clinic signage.

3. Physical security features shall comply with requirements of the Interagency Security

Committee Standards in accordance with Facility Security Level II specifications, Department of VA Handbook 0730/4 and “Life Safety Protected” occupancies as enumerated in VA Physical Security Design Manual.

HTTP://WWW.CFM.VA.GOV/TIL/PHYSICALSECURITY/DMPHYSECLS.PDF

4. Automatic Sprinkler Systems: The clinic building and any accessory building shall be fully sprinklered throughout by an Automatic wet-pipe sprinkler system. Installation shall comply with NFPA 13. Sprinklers shall be installed throughout the building(s), including elevator machine rooms, walk-in freezers and cold rooms, telecommunications rooms, http://www.cfm.va.gov/til/etc/dsBarrFree.pdf http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS.pdf radiology and MRI suites, loading docks, electrical rooms and closets, audiometric booths, vaults, and generator rooms. Install quick response sprinklers (QRS) in all areas, except where specifically prohibited (e.g., high temperature areas as defined in NFPA 13, elevator shafts, or elevator machine rooms). Provide a standpipe system if required by locally adopted codes and standards, NFPA 45, NFPA 1, or NFPA 101.

5. The clinic building shall be protected by a Fire Alarm system. New fire alarm systems shall be analog addressable compliant with NFPA 72 with the fire alarm control panel located at the main entrance. Audible fire alarm notification appliances shall be provided in accordance with NFPA 72 and NFPA 101. Visual fire alarm notification appliances shall be provided in public restrooms, public accessible areas such as corridors, auditoriums, cafeterias, assembly rooms, canteens, and other publicly accessible rooms of more than 750 square feet of area.

6. Nurse Call: Provide nurse call system(s) as required. System(s) shall be as manufactured by Rauland Borg, General Electric, Simplex, or approved equivalent, as updated to most current technology or manufacturer. Nurse call shall have local audible and visual alarm and report back to a central location for Nursing staff as well as the Police room. Provide emergency nurse call stations in patient toilet rooms.

7. Public Address (PA): Provide public address and mass notification (PA) system(s) as required. System(s) shall be as manufactured by Bogen, JBL, Dukane, or approved equivalent, as updated to most current technology or manufacturer. All speakers shall be equipped with volume control and be of the recessed or ceiling type in lieu of surface-mounted type.

8. Security Surveillance Television (SSTV): The Lessor shall design, install and maintain a Digital SSTV system as described in this section. The SSTV system shall be provided to monitor building entrances, restricted areas, mission critical asset areas, and alarm conditions with time lapse video recording capabilities. The SSTV system shall be used for surveillance and observations of defined exterior areas, such as site and roadway access points, parking lots, and building perimeter, and interior areas from a centralized police operations room or security control center. The design, installation, and use of Digital SSTV cameras shall support the visual identification and surveillance of persons, vehicles, assets, incidents, and defined locations. Technical review of the proposed system shall be coordinated with the Government Security Representative, at the direction of the Contracting Officer, prior to installation.

Security System Maintenance Criteria: The Lessor in consultation and coordination with a security provider, external, as determined by the Lease Contracting Officer, and the Government Security Representative, shall implement a preventative maintenance program for all security systems they have installed. Any critical component that becomes inoperable must be replaced or repaired within 5 business days. Critical components are those required to provide security (IDS, CCTV, access control, etc.) for a perimeter access point or critical area. ”Replacement” may include implementing other temporary measures in instances where the replacement or repair is not achievable within the specified time frame, (e.g. a temporary barrier to replace or repair an inoperable pop-up vehicle barrier, etc.) Failure by the Lessor to provide sufficient replacement measures within the timeframe identified above may result in the

Government’s providing guard services, the cost of which must be reimbursed by the Lessor.

9. The Intrusion Detection System (IDS) The Lessor shall design, install and maintain an Intrusion Detection System which will cover perimeter entry and exit doors, and operable ground-floor windows. Basic Security- in- Depth IDS components include:

magnetic door switch(s), alarm system keypad, passive infrared sensors (PIR), an alarm panel (to designated monitoring center) and appropriate communication method, i.e. telephone and/or Internet connection, motion detection, glass break detection, magnetic window switches or shock sensors, and door contact sensors, among other devices. Technical review of the proposed system shall be coordinated with the VA Security Representative, at the direction of the Lease Contracting Officer, prior to installation. These devices provide alternative methods to detect actual or attempted intrusion into protected areas through the use of alarm components, monitoring, and reporting systems. The IDS shall have the capability of being integrated with DSPI, PACS, and SSTV systems. All IDS shall meet UL 639 Intrusion Detection Standard.

Security System Maintenance Criteria: The Lessor in consultation and coordination with a security provider, external, as determined by the Lease Contracting Officer, and the Government Security Representative, shall implement a preventative maintenance program for all security systems they have installed. Any critical component that becomes inoperable must be replaced or repaired within 5 business days. Critical components are those required to provide security (IDS, CCTV, access control, etc.) for a perimeter access point or critical area. ”Replacement” may include implementing other temporary measures in instances where the replacement or repair is not achievable within the specified time frame, (e.g. a temporary barrier to replace or repair an inoperable pop-up vehicle barrier, etc.) Failure by the Lessor to provide sufficient replacement measures within the timeframe identified above may result in the

10. Physical Access Control System (PACS): All PACS are required to be networked for identity verification as required by Homeland Security Presidential Directive 12 (HSPD

12) utilizing US Department of Veterans Affairs issued PIV cards. PACS shall include, but not be limited to: card readers, keypads, biometrics, electromagnetic locks and strikes, and electronic security management system (SMS). PACS devices shall be used for the purpose of controlling access and monitoring building entrances, sensitive areas, mission critical asset areas, and alarm conditions from an access control perspective. This includes maintaining control over defined areas such as site access points, parking lot areas, building perimeter, and interior areas that are monitored from a centralized SCC. PACS shall be able to be fully integrated with other security subsystems using direct hardwire or computer interface. Technical review of the proposed system shall be coordinated with the VA Security Representative, at the direction of the Lease Contracting Officer, prior to installation.

11. Electronic Security Management System (SMS): The SMS shall allow the configuration of an enrollment and badging, alarm monitoring, administrative, asset management, digital video management, intrusion detection, visitor enrollment, remote access level management, and integrated security workstations or any combination thereof. Entry control software shall allow for programming of the PACS via a CPU that serves to enroll employees and allow access to designated areas. All software shall be updated per manufacturer’s instructions. Network interface devices shall consist of all hardware and software required to allow for full interface with other security subsystems via a CPU.

Security System Maintenance Criteria: The Lessor in consultation and coordination with a security provider, external, as determined by the Lease Contracting Officer, and the Government Security Representative, shall implement a preventative maintenance program for all security systems they have installed. Any critical component that becomes inoperable must be replaced or repaired within 5 business days. Critical components are those required to provide security (IDS, CCTV, access control, etc.) for a perimeter access point or critical area. ”Replacement” may include implementing other temporary measures in instances where the replacement or repair is not achievable within the specified time frame, (e.g. a temporary barrier to replace or repair an inoperable pop-up vehicle barrier, etc.) Failure by the Lessor to provide sufficient replacement measures within the timeframe identified above may result in the

12. Flagpole: The Lessor shall provide a flagpole at a location to be approved by the Contracting Officer. Flagpole must extend at least 30 feet above the ground and shall be equipped with rope and hardware for two flags. The Government will provide the flags. This requirement will be waived if determined inappropriate by the Government.

Exterior lighting (two each light fixtures spaced a minimum of 20 feet apart, mounted on the building or at grade) shall be provided to illuminate the flags at night. Automatic switching for light fixtures shall be provided.

13. Provide ambulance entrance with canopy and provisions for wheelchair and litter access. Ambulance entrance shall be a separate entrance located at side or rear of building and not the front main entrance.

14. Plumbing Domestic Water System: All domestic cold water and hot water piping shall be minimum ¾” pipe size, copper tube. The domestic hot water system shall include recirculation piping loop and circulation pump, maximum length of any dead leg shall be 18 inches.

15. No more than electrical 6 duplex receptacles shall be installed on a single circuit.

16. HVAC Group Temperature Control: Perimeter spaces – a single air terminal unit can serve as many as three offices or patient examination rooms located on the same exposure and with identical load characteristics. Do not combine spaces located on different zones to form a common temperature controlled zone. A perimeter corner space with at least two exposures shall be equipped with a dedicated room temperature control. Interior spaces - a single terminal unit can serve as many as four interior office or patient examination rooms with identical load characteristics. Open spaces - open spaces with an exposed perimeter shall not be combined with interior spaces to form a common temperature control zone. A perimeter zone is defined as an area enclosing an exposed length and 12 to 15 ft width. An interior zone does not have exposed walls.

17. Provide a new 120 NUSF room for VA OI&T computer equipment. Partitions shall extend full height to structural deck above. Provide an entry door 42 inch wide having welded frame and solid core wood slab door with storeroom lockset keyed per VA OI&T. No finished ceiling shall be provided in this OI&T room. Provide a dedicated CRAC Computer Room Air Conditioning unit for this OI&T room. The CRAC unit will be sized to satisfy the cooling requirements of IT equipment once finalized by OI&T personnel; preliminary estimate of size should be based on 24,000 BTUH sensible.

Provide two 4 inch conduits from this OI&T room to central building services demarc.

No other utilities except what is required to service this room shall pass through this OI&T room; existing utilities shall be re-routed or alternate location considered.

Provide on three adjacent walls painted ¾-inch fire retardant plywood over GWB.

Provide static dissipative vinyl tile for floor finish. Provide a minimum of 4 quad 120V receptacles and 4 duplex 120V receptacles. The 4 quad receptacles shall be mounted on the equipment racks. Each receptacle shall be fed from a dedicated 20A breaker.

Provide two 4 inch conduct with pull string and collers on both end. No NON-IT systems in room.

a. Provide 2 new freestanding computer equipment racks as follows:

• Construct of minimum 16 gauge cold rolled steel with manufacturer's standard paint finish.

• Floor-mount as directed by VA OI&T Service Chief.

• UPS mounts with additional support for weight and AC power connection in conduit to AC service panel.

• Provide an OEM fully assembled unit.

• Provide electrical bonding of each rack per EIA/ECA 310.

• Copper grounding BUS, grounded to the building steel location determine by

VA OIT POC.

• Technical Characteristics:

o Overall Height: Maximum 85-7/8 inches.

o Overall Width: Maximum 21-1/16 inches.

o Front Panel Opening: 19 inches, EIA/ECA 310 horizontal width.

o Hole Spacing: Per EIA/ECA 310.

o Load Capacity: Maximum 1,500 lbs.

o Certifications:

o EIA/ECA: 310-E.

o NRTL (i.e. UL): OEM specific.

o Data Closet is min 10 x 10, with space for data rack, center, min 3 ft space from back wall 3 ft cleaning in front of the rack.

o Additional data closet will have two 4” conduct run from main data closet for addition circuit run for ATT.

b. Provide 19 inches horizontal EIA/ECA 310 rack mountable patch panels with EIA/ECA 310 standard spaced vertical mounting holes for digital or high-speed data service CSS, with modular female Category 6 for specialized powered systems accepted by VA OI&T Services. RJ45 jacks designed for size and type of cable installed in rows.

• Technical Characteristics:

o Number of Horizontal Rows: Minimum 2.

o 30 amp 120 volt twist locked mounted.

o Dedicated Power Distribution (PDU) mounted into rack.

o Number of Jacks Per Row: Minimum 24.

o Type of Jacks: RJ45.

o Number of spare jacks for future – 20% of total in use.

o Terminal Protector: Required for each used or unused jack.

o Insulation: Required between each row of jacks. Provide horizontal and vertical wire management system for voice and data cabling.

o All voice outlets will be terminated on 110 commo blocks.

18. Provide 1 VA Standard voice/data outlet at each cubicle workstation, 1 standard outlet at each network printer station, 3 standard outlets at each Conference/Team Room, 1 standard outlet at each Exam room and 2 standard outlets at each private office. Each VA Standard V/D outlet shall include 2 CAT-6 modular Ethernet eight pin RJ-45 data jacks and 2 CAT-6 modular voice jacks. Provide a single data outlets located above the ceiling (1 per 1,000 NUSF) for Wireless Access Points. Work is to be complete end-to-end installation to include termination at new patch panel located in data closet, testing and certification of data wiring from the Clinic IT closet to each of the new outlets in the clinic. Installation notes:

a. Cables shall be hidden, protected, fastened and tied at 24 in. intervals, maximum to the building structure. Cabling installed within a return air plenum shall be UL rated plenum and OEM certified for use in air plenum. Cable runs shall be splice-free from outlet jack to patch panel. Cables shall be installed and fastened without causing sharp bends or rubbing of the cables against sharp edges. Provide plastic or nylon grommeting at pull or junction boxes, conduit, etc., to protect cabling.

b. Seal all penetrations where cabling passes through partitions with fire safing materials appropriate for the type of partition and cabling.

c. Back boxes shall be provided as directed by the OEM as required by the approved system design.

d. Faceplates shall be of a standard modular jack type - stainless steel, anodized aluminum or UL approved cycolac plastic construction. Connectors and jacks appearing on the faceplate and the patch panel shall be clearly and permanently marked.

e. Perform Category 6 tests in accordance with ANSI/EIA/TIA-568-B.1 and ANSI/EIA/TIA-568-B.2. Test shall include the following: wire map, length, insertion loss, return loss, NEXT, PSNEXT, ELFEXT, PSELFEXT, propagation delay and delay skew. Submit test report to VA.

19. Door Keying: Conform to ANSI A156.2. All cylinders shall be keyed to a Grand Master

Key System. Use removable core cylinders that are removable only with a special key or tool without disassembly of knob or lockset. Cylinders shall be 7 pin type (“figure 8”).

Keying information shall be furnished by the VA COR. Provide temporary keying device or construction core of allow opening and closing during construction and prior to the installation of final cores. VA will provide the core cylinders for the following high security rooms that are to be keyed separate from the building Grand Master Key System: Medication Rooms, Police Rooms and OI&T Data Closets. Stamp all keys with change number and key set symbol. Furnish keys in quantities as follows:

Locks/Keys Quantity

Cylinder locks 2 keys each

Cylinder lock change key blanks 50 each different key way

Master-keyed sets 6 keys each

Grand Master sets 6 keys each

Control key 1 key

Push-button combination locks shall be battery operated pushbutton entry type compliant with ANSI/BHMA A156.13, Grade 1. Constructed with heavy duty mortise lock housing, lever handles and operating components in compliance with the UFAS and the ADA Accessibility Guidelines. Match lever handles of locks and latchsets on adjacent doors. Provide Key override to permit a master keyed security system and a pushbutton security code activated passage feature to allow access without using the entry code.

20. Door Closers: Provide door closing device for the following rooms: Medication Rooms, Police Rooms, OI&T Data Closets, Electrical Closets, Mechanical Rooms, Linen Rooms, Breakrooms, Housekeeping Rooms and any room used for storage.

21. Door Vision Panel: Provide 4” X 25” vision panel with tempered glass within each door leading from Main Lobby into clinical areas.

22. Cleaning: See VA Cleaning guide Statement of Works and Standards of Cleanliness attached.

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Cleaning Statement of Work

Cleaning Requirements for Atlanta VAMC Outpatient Clinics

A. GENERAL:

The lessor and/or their contractor shall furnish all management, labor, personnel, materials, tools, and equipment to provide housekeeping services for Department of

Veterans Affairs XXX Clinic located at XXX. Housekeeping services will provide cleaning of treatment areas and administrative support offices to maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The lessor and/or their contractor will accomplish all cleaning tasks according to the provided cleaning frequency tables. The lessor and/or their contractor is required to provide all cleaning chemicals and paper products required to replenish all dispensers and plastic liners for all waste receptacles. All work performed by the lessor and/or their contractor shall be performed in accordance with all applicable laws, regulations, instructions, and commercial practices.

B. FREQUENCY OF SERVICES REQUIRED:

1. Typically, all the cleaning will occur after clinic operational hours. Additional cleaning may be required during the clinic operational hours and will be scheduled by the COR.

2. All tasks will be performed according to the Cleaning Frequency Chart below. The following additional rules will apply to all areas as appropriate:

a. An EPA-registered hospital disinfectant solution will be used for mopping restroom floors. Cleaning solution shall be changed after mopping each restroom.

i. A complete list of chemicals to be used on all surfaces shall be provided by the lessor and/or their contractor to the COR no later than the post award conference.

1. All chemicals and supplies are subject to approval/rejection by the COR.

2. Lessor and/or their contractor must provide all Safety Data Sheets (SDS) for any chemical product used in the execution of this contract. SDS sheets shall be provided and a copy shall be maintained at each location where work is performed and shall be kept in an appropriately labeled SDS Book.

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ii. An EPA-registered hospital disinfectant solution will be used for cleaning/disinfecting all High Touch Surfaces. These frequently touched surfaces in each exam room and throughout the clinic include:

countertops, door handles, light switches, exam tables, sinks, sink handles, faucets, toilet seats, toilet flush handles, hand rails, telephones, chair handles, drawer handles, IV pump and poles, and exam room countertops. (See attached)

iii. After cleaning using the appropriate method (vacuum, sweep, dust mop, damp mop, scrub, etc.) all floors will have a clean and uniform appearance free of streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or any other blemish.

1. All cove base molding, trim, flooring and nearby furniture shall be free of cleaning product residue or buildup after the cleaning or waxing of any floor surface.

iv. Exterior walk off mats will be cleaned and lifted daily; any soil or moisture underneath shall be removed. All mats will be returned to their original location.

v. In the removal of trash, any obviously soiled or torn receptacle liners shall be replaced. At a minimum all liners should be changed two times per week. The lessor and/or their contractor are responsible for providing replacement receptacle liners.

vi. Trash will be removed from the premises when collected and placed in the nearest approved outside collection point. This includes any outdoor trash and ash receptacles at entrances and smoking shelter.

1. Building occupants, not the lessor and/or their contractor, will be responsible to recycle and empty their own individual recycling containers and sensitive materials containers into a centrally located recycling container.

3. All High Touch Surfaces (see attached) must be wiped clean daily.

4. Lessor and/or their contractors Work Schedule shall take into account extended clinic hours. This will include use of exam rooms and may also require additional cleaning of the clinic entrance, check-in/waiting areas, x-ray, blood drawing lab and restrooms.

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MINIMUM CLEANING FREQUENCY CHART

Note: The “as needed” column identifies work to be performed when cleaning is required during the clinic operational hours.

Restrooms Daily Weekly Monthly Quarterly Semi- Annuall y

Annually As Needed

Dust mop and wet mop floors using a germicide

X X

Scrub floors/ recoat as needed – minimum 5 coats

Clean/disinfect sinks and sink surfaces including undersides and pipes

Clean mirrors X X

Clean/Disinfec t showers

Clean/disinfect commodes

(inside and out)

X

Spot-clean all walls (room and stalls)

Refill dispensers (toilet paper, paper towels, toilet seat covers) – All dispensers will be cleaned daily and refilled as appropriate

Soap, alcohol foam, and

Lotion

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Trash removal

– including the cleaning/disinf ection of inside and outside of waste receptacle

Deep clean grout (walls and floors)

All other space Daily Weekly Monthly Quarterly Semi-

As

Vacuum carpets

Vacuum walk off matting (interior and exterior)

Dust and Wet mop tile floors with germicide

Clean cove base

Strip and refinish tile floors

Top scrub and recoat tile floors – minimum 5 coats

Buff tile floors and apply wax as necessary to maintain highly polished

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High dust walls/wall art

Wash Walls/Cabinet

/Fronts, etc.

Clean fixtures and equipment (ex: patient scales, refrigerator and microwave exteriors, etc.)

Dust all flat surfaces (i.e. file and general cabinet tops, refrigerator tops, window sills, high and low dusting, chair and base molding, etc.)

Dust and clean furnishings

(including but not limited to: tables, chairs, desks, magazine racks, fire extinguishers, window blinds and sills)

X X X

Clean/Disinfec t water fountains

Clean air ducts and returns

Light Fixtures and Vents (dust and clean exterior of vents, remove dead bugs and dust from light fixtures)

Spot Clean Carpets

Shampoo Carpets

General Spot Cleaning

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Lessor and/or their contractor owned equipment (must maintain clean equipment for use)

Glass Daily Weekly Monthly Quarterly Semi- Annually

Annually As

Interior Window Glass

(including doors)

Exterior Glass doors

Other exterior glass

Exterior of Building

Daily Weekly Monthly Quarterly Semi-

As

Entrance/exit stairs or ramps will be swept and cleaned

Clean exterior matting

Patio Areas and Smoking Areas policed, glass cleaned, and trash emptied

D. SPECIAL REQUIREMENTS

1. All wheelchairs, examination tables and other furniture and equipment shall be cleaned in accordance with the government requirements and wiped clean daily.

The lessor and/or their contractor shall be responsible for moving and returning the furniture and equipment to its original position when cleaning it or under/around/behind it.

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2. All tasks accomplished by the lessor and/or their contractor personnel shall be done so as to preclude damage or disfigurement of furniture and building structure. The lessor and/or their contractor shall correct any damage caused by his employees to any part of the building or equipment or any area covered by this contract at the lessor and/or their contractor’s expense.

3. The Contractor shall use green cleaning products and processes. Green cleaning products and processes include, but are not limited to products containing recycled content, environmentally preferable products and services, vacuum cleaners with

HEPA filtration, bio-based products, and products and services that minimize the use of energy, water, and other resources. The Contractor shall take every precaution to ensure that if available, only safe and environmentally preferable products are used. Additionally, all disinfectant must be EPA-registered hospital disinfectants.

4. All items used in the execution of this contract shall be approved by the Medical

Center’s Infection Prevention and Control Committee (ICC) and the COR prior to being used. The lessor and/or their contractor shall obtain Material Safety Data

Sheets, Occupational Safety and Health Administration (OSHA) Form 20 for all chemical products used and must provide a copy to the COR. New supplies or changes in previously approved materials shall require product literature and may require samples. Any change in supplies or chemicals must be requested in writing and approved by the COR not less than thirty days prior to use in the execution of this contract. NOTE: Aerosol sprays shall not be used in patient treatment areas or in the presence of staff.

5. Lessor and/or their contractor personnel shall not use steel wool, abrasive metal cleaners, or any other cleaning materials or supplies which could cause damage to government property. At no time shall chairs, wastebaskets, brooms, mops, or any other items normally placed on the floor be placed on any surface of furniture or equipment.

6. All containers of cleaning chemicals and similar products shall be conspicuously marked (preferably with a factory label), to identify contents. All other labels must be removed or defaced. Materials bearing a Department of Transportation (DOT) red label (flammable) shall not be used. No unlabeled chemicals are permitted for use anywhere within the facility. No unlabeled containers are permitted.

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7. The disinfectant/detergent used shall be currently Environmental Protection

Agency (EPA) registered as a hospital grade germicidal (pseudomonicidal and staphylocidal), fungicidal and viricidal at the recommended use dilution. The manufacturer’s labeled instructions for use dilution shall be followed.

a. In the event of an outbreak of Methicillin-Resistant Staphylococcus aureus

(MRSA), Clostridium difficile (C-Diff) etc., only germicides specifically designed and labeled shall be used to clean/disinfect areas affected by the outbreak (generally bleach based germicides). The COR will notify the lessor if an outbreak has occurred in time for the next cleaning cycle.

b. In the event of an outbreak, all common areas (e.g. waiting rooms) and any patient rooms and/or bathrooms would need this type of cleaning. The patient rooms and/or bathrooms impacted will be clearly identified labeled by VA staff.

c. Bleach or bleach-based products, shall only be used in these situations and shall not be used for routine daily cleaning/disinfecting.

8. Carpet shampoo shall be used in accordance with manufacturer’s recommendations.

a. Carpet shampoo shall not be left to dry in fabric or carpets and shall be extracted with water after cleaning.

9. Mop heads shall be laundered after daily use. Disposable mop heads may be made of non-woven fabric or a listless fabric consisting of textile fibers or a combination of fibers and yarn and be clear or neutral in color. No oil-based treatments are allowable. The chemical treatment shall not have a “flashpoint” of less than 330º

Fahrenheit and shall be free of specifiable matter. The compound shall not heat spontaneously under service conditions. Total treatment residue in mop heads shall contain no carbon residue.

a. Dirty mop heads shall not be left or stored on the premises nor shall mop buckets be left on premises with any solution (used or clean) left in them.

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10. Vacuum Cleaners shall have hospital grade HEPA filtration systems. All vacuum equipment (i.e. tank, hose and bag) shall be cleaned daily with EPA-registered hospital disinfectant/detergent. Vacuum filters shall be cleaned weekly at a minimum or as needed.

11. Trash collection containers shall be rigid, with a smooth interior finish, equipped with a snug fitting cover and hard rubber, non-marking, silent running casters. All trash containers shall meet local fire regulations. Trash carts shall be of such size that will not block width or block passageways for building evacuation. All trash collection containers shall be thoroughly cleaned and disinfected daily.

12. The double bucket mopping or microfiber system shall be used. Buckets shall be constructed of non-porous, acid resistant, seamless material.

13. The government shall not be held responsible for any item of Contractor’s equipment which may be lost, damaged or stolen. The Lessor and/or their contractor shall tag or otherwise clearly mark all contractor owned equipment for identification.

14. When routine facility defects (dripping faucet, loose door, loose window frames, damaged walls or other items, etc.) are found, they shall be reported to the COR or his/her representative.

E. ATTACHMENTS

1. Standards of Cleanliness

Standards of Cleanliness.xlsx

2. High Touch Areas

High Touch Areas.pptx

Date Frederick Stevenson - Chief of Planning

Cleaning Statement of Work Final 1-8 last page

Date: