S02 Draft SOW Rev 08062026.pdf

Wilmington VA Medical Center Facility Wide Asbestos Survey and Asbestos Management Plan

DRAFT Statement of Work

1. Purpose

1.1. To maintain compliance VHA Directive 7714 and all other applicable federal, state, and local regulations regarding the identification, management, and control of hazards related to asbestos-containing materials (ACM) at the Wilmington VA Medical Center (WIMVAMC).

1.2. To facilitate the development of a comprehensive building asbestos survey, Operations and Maintenance (O&M) plan that complies with all applicable federal, state, and local rules and regulations.

2. Location

2.1. Wilmington VA Medical Center (WIMVAMC)

1601 Kirkwood Highway Wilmington, DE 19805

2.1.1. Description of WIMVAMC: Provides inpatient and outpatient services for veterans in areas, including Emergency Department, Operating Rooms, Intensive Care Unit, Step down Units, Inpatient Units, Outpatient Clinics, Radiology, outpatient Mental Health Services, Food delivery, and Education.

2.1.2. The contract includes all buildings and structures at WIMVAMC, including the accessible areas of buildings 1, 5, 6, 7, 9, 10, 13, 15, and 17.

2.1.2.1. Building 1 – Main Hospital

2.1.2.2. Building 5: Clinical education

2.1.2.3. Building 6: Administrative offices

2.1.2.4. Building 7: Warehouse and Boiler Plant

2.1.2.5. Building 9: Administrative offices

2.1.2.6. Building 10: Administrative offices, Operations and Maintenance shops, Garage

2.1.2.7. Building 13: Administrative offices, Gym

2.1.2.8. Building 15: IT Building

2.1.2.9. Building 17 – Community Living Center: Houses full-time residents in a nursing-home type setting and Administration Buildings

3. Contractor Qualifications & Requirements

3.1. All work performed by the contractor under this contract shall comply with all applicable VHA directives, public laws and statues, including all changes and amendments of federal, state and local environmental statutes and regulations in effect on date of issuance of any orders, as well as all applicable portions of the documents cited below and all other rules and regulations set forth by the governing entities listed below:

3.1.1. VHA Directive 7714: Asbestos Management Program (Refer to Attachment 1).

3.1.2. Occupational Safety and Health Administration (OSHA) regulations including but not limited to 29 CFR 1926.1101 Asbestos Regulations for the Construction Industry, 29 CFR

1910.134 Respiratory Protection Standard, and 29 CFR 1910.1001 Occupational Exposure to Asbestos, Tremolite Anthophyllite and Actinolite.

3.1.3. Guidance for Controlling Asbestos-Containing Materials in Buildings, USEPA560/5-85-024.

3.1.4. Environmental Protection Agency (EPA), Asbestos Hazard Emergency Response Act (AHERA) protocols.

3.1.5. 40 CFR 61, Sub-part M, National Emission Standards for Hazardous Air Pollutants

(NESHAPS)

3.1.6. Asbestos School Hazard Abatement Reauthorization Act (ASHARA)

3.1.7. The State of Delaware

3.1.8. EPA and EPA Region 3

3.1.9. National Fire Protection Association (NFPA) Fire Life Safety

3.1.10. Delaware Department of Natural Resources and Environmental Control (DNREC) and all other applicable rules and regulations.

3.2. Licenses, Certifications, Permits: The contractor shall obtain and maintain all necessary licenses, certifications, and/or permits required to perform the work. All documents must be valid during the time of the proposed service.

3.2.1. The contractor personnel engaged in the activities specified by this contract shall be required to obtain and possess at their own expense all required training certificates, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions while performing work at the WIMVAMC that are required by the EPA, State of Delaware, and local jurisdictions. Some certifications listed below may not be required by local regulations; however, they may be required by specific VHA Directives. These may include but are not limited to the following:

a. EPA-AHERA Asbestos Building Inspector

b. Asbestos Management Planner

c. Asbestos Investigator

d. Asbestos Project Investigator

e. Certified Industrial Hygienist (CIH)

f. Certified Safety Professional (CSP)

g. Certified Hazardous Materials Manager (CHMM)

3.2.2. All employees of the contractor and subcontractors are required to have Infection Control Risk Assessment (ICRA) 8-hour Certification Class. Refer to Section 18.4 for details.

3.2.3. The contractor shall provide to WIMVAMC documentation of relevant certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The contractor shall ensure that all certificates of training, licenses, permits, and bonds are current and valid for the duration of all work where additional licenses or certifications are required.

3.3. Medical Certification: The contractor shall provide written evidence and documentation upon request that all its field employees who will be potentially exposed to asbestos during this project are:

3.3.1. Enrolled in a medical surveillance program for asbestos disease which meets current

OSHA requirements outlined in 29 CFR 1926.58

3.3.2. Have been medically cleared within the past 12-calendar months to wear a negative pressure, air-purifying respirator.

3.3.3. Have been fit-tested within the past six (6) calendar months in the same make and model of negative pressure, air-purifying respirator as may be utilized during this project.

3.3.4. The contractor shall include documentation of all the above in the final report deliverables to the WIMVAMC.

3.4. Employees: The contractor agrees to utilize responsible, capable, employees in the performance of any task associated with this solicitation. The contractor may be asked to remove any of their employees who pose a threat to the health, safety, or security of an installation as determined by the Program Manager.

4. Safety Requirements

4.1. The contractor shall ensure that the areas they perform work are kept clean and free from dirt and debris and clean all areas as needed.

4.2. The contractor shall perform survey activities in a manner that protects the survey team, facility personnel and patients from exposure to any asbestos fibers.

4.3. The contractor shall immediately notify the VA Safety Office of any imminent asbestos hazards encountered during the survey and notify the Safety Office of any areas where access should be limited, and signs erected immediately to warn of asbestos health risks.

4.4. In performance of this contract, the contractor shall follow Medical Center safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

4.5. The contractor is responsible for the supervision of all their employees while on government property. It is the contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the contractor of this responsibility.

4.6. The contractor is responsible for identifying and providing all applicable safety programs (i.e.

lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. The contractor must provide training on required safety programs and the proper use of Personal Protective Equipment (PPE) and maintain documentation of these trainings.

5. Equipment & Materials

5.1. The contractor shall provide all resources necessary to accomplish the services and deliverables described in this Statement of Work (SOW) including but not limited to all labor, materials, equipment, personal protective equipment (PPE), and transportation necessary to conduct the survey.

5.2. The WIMVAMC shall not be responsible for supplying the contractor with any tools, supplies, equipment, or any other resources required to fulfill contractual obligations set forth in this contract.

5.3. All equipment and personal protective equipment used by contractor personnel shall be kept in safe working condition, clean and sanitary, with replacements provided as necessary to ensure cross-contamination does not occur.

6. Communication

6.1. The contractor must provide weekly status updates to the WIMVAMC Program Manager. The contractor shall also be required to attend meetings with facility staff, as requested, to provide status updates on progress.

6.2. Upon arrival at the station, the contractor must check in with the WIMVAMC Program Manager to ensure that the facility is aware of the Contractor’s presence.

6.3. The contractor must maintain active communication with the assigned Program Manager throughout the duration of the contract. The contractor must ensure that the Program Manager is aware of the contractor’s location at the facility and remains updated on the overall progress of the project.

6.4. The Program Manager, in coordination with the Safety Department, shall answer questions, escort personnel, and provide construction details, building schematics, past asbestos surveys, inspections, and related files as needed for reference. The Program Manager and/or Safety Office will provide access to all building areas, as necessary. The WIMVAMC Program Manager will ensure contract compliance through routine reviews of the contractor’s work, work products, and will field-verify all required labeling meets the intent of the contract.

6.5. The contractor shall provide the Program Manager with the cellular numbers for all contracted parties completing onsite work under this SOW, to summon assistance in case an emergency develops. This information shall be provided in writing to the Program Manager, prior to the start of work.

7. Scope of Work

7.1. The contractor shall provide all required and necessary engineering and environmental technical services, as well as equipment and supplies, required to:

Complete a comprehensive Asbestos Hazard Emergency Response Act (AHERA)

Baseline Survey.

Perform semi-annual re-inspection, as well as additional sampling on an as-needed basis.

Develop and maintain an Asbestos Operations & Management Plan for the WIMVAMC.

Ensure facility compliance with VHA Directive 7714 and all other applicable federal, state, and local regulations regarding the management of asbestos at the WIMVAMC.

8. Prior To Commencement of Field Work

8.1. After contract award but prior to field work, the contractor shall meet with the WIMVAMC

Program Manager and at that time, submit the following:

8.1.1. A proposed work plan for approval, which details the schedule of work for completion of the contract.

8.1.2. Copies of all licenses and certification cards for all employees who shall perform work on this project. Specific and current credentials for asbestos building inspectors and management planners must be provided as required by the EPA and the State of Delaware.

8.1.3. A Safe Work Plan detailing safety policies, processes, and procedures to be used. This must include an asbestos hazard prevention plan documenting training, PPE, procedures, and controls to ensure field work (sampling and labeling) does not create an asbestos hazard. The Safe Work Plan is subject to the approval of the WIMVAMC Program Manager prior to initiating field work.

8.1.4. If any potentially hazardous materials (lubricants, cleaners, working fluids, etc.) are to be used in the facility in performance of this contract, the contractor shall submit the Safety Data Sheets (SDSs) to the Program Manager prior to the start of the contract.

8.1.4.1. This Statement of Work does not include any remediation work. Therefore, it is not anticipated that any potentially hazardous materials will be required.

8.1.4.2. The contractor shall not use any materials in the facility that have not been cleared in advance with the Program Manager or the facility Safety Office.

8.1.4.3. SDSs for new chemicals shall be furnished concurrently with arrival of the chemical on site.

8.1.4.4. The contractor shall maintain a copy of all SDSs at the chemical storage site in a location accessible to WIMVAMC personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

8.2. Prior to the start of project work, the contractor shall meet with the facility Safety Manager and be briefed on facility safety and security procedures (e.g., response to fire alarm, lockout/tagout, confined space entry, electrical safety).

8.2.1. The contractor is always responsible for ensuring that all personnel (including subcontractors working under this contract) comply with all applicable local, state, federal and VA safety, health, environmental and security requirements and regulations.

8.2.2. The contractor is responsible for assessing all potential hazards and is responsible for all labor and costs incurred that are required to complete the provided scope of work including but not limited to confined space entry.

8.2.2.1. Please note that in some confined spaces and crawl spaces, facility staff have confirmed the presence of both asbestos and sewage hazards to be present or have been present in the past.

8.2.2.2. Damaged friable asbestos thermal system insulation and debris have been found in these areas and in the soil.

8.2.2.3. The contractor shall be responsible for developing, implementing, and carrying out a plan to ensure these areas are properly inspected under the guidelines of this scope of work and all applicable regulations.

8.3. The contractor shall attend a pre-survey meeting on the first day of on-site work activities with the WIMVAMC Program Manager to discuss and review the scope of work and performance criteria related to the scope of work. The pre-survey meeting shall include a site visit.

9. Existing Records Review

9.1. The contractor shall perform a thorough review of all available building records to include drawings, specifications, past removal actions, inspection reports, industrial hygiene data, maintenance records, and reports/findings of independent asbestos surveys.

9.2. The contractor shall document the presence or absence of Asbestos-Containing Material (ACM) as indicated by the records review and re-evaluate during this project to determine if the material has or has not been abated and document these findings accordingly in the final report.

9.2.1. Please note that any existing documentation including asbestos surveys and previous sampling data provided are considered to be obsolete and shall be used “FOR REFERENCE ONLY” and shall not be included in the final report unless independently verified.

9.2.2. If the contractor finds that any available survey data is unreliable and/or inaccurate, they may choose to resample suspect asbestos-containing materials in a manner consistent with current regulatory guidelines including VHA Directive 7714.

10. Baseline Survey – General Requirements

10.1. The contractor shall conduct a comprehensive survey of the Wilmington VA Medical Center, including all accessible areas of buildings 1, 5, 6, 7, 9, 10, 13, 15, and 17, and all other buildings and structures located at the WIMVAMC facility.

10.2. The contractor must survey each building and structure (interior and exterior) to identify, inspect, sample, and test all suspected asbestos containing materials that have not otherwise been determined to be asbestos containing or non-asbestos containing through independent laboratory analysis or previous sampling data and reports.

10.3. This survey must include an assessment of:

10.3.1. All accessible interior and exterior locations including but not limited to all crawlspaces, interstitial floors, tunnels, roofs, interior rooms, exterior facades, penthouses, pipe chases, vaults, plenums above ceilings, and all other accessible building spaces.

10.3.1.1. In some areas this shall require taking samples of soil to confirm the presence of asbestos containing debris in the soil.

10.3.2. All suspect asbestos containing building materials in all buildings and structures at the WIMVAMC including, but not limited to, all roofing materials, caulks, sheetrock, joint compound, plaster, glazing, tile and mastics, and thermal system insulation.

10.3.2.1. For this inspection, all typically suspected asbestos containing building materials shall be considered asbestos containing unless otherwise determined through laboratory analysis that they are asbestos free.

10.4. Areas of the building that are not accessible at the time of the survey or otherwise not inspected are to be documented in the final report and on all maps and drawings.

10.5. At the conclusion of the baseline survey, the contractor shall generate a comprehensive Baseline Asbestos Hazard Emergency Response Act Survey (Asbestos Baseline Survey), as well as a comprehensive plan for the management of asbestos at the WIMVAMC (Asbestos Management Plan), as required by VHA Directive 7714.

10.6. The contractor shall perform asbestos survey work with accredited people meeting the inspector training requirements of AHERA and all other Federal, State, and local requirements.

Personnel conducting this asbestos survey shall be EPA AHERA-certified asbestos building inspectors and possess all applicable state and local professional licenses and certifications required for asbestos surveys and assessments.

11. Inspection and Sampling

11.1. The contractor shall collect all samples of suspected ACM in accordance with VHA Directive

7714, EPA, AHERA, NESHAPS, State of Delaware, and OSHA regulations and protocols.

11.2. Samples must be collected in a manner preventing airborne fiber exposure to the surveyor and facility personnel.

11.3. Samples taken in occupied office spaces must be taken in locations that minimize the risk of potential exposure to occupants and visual impact of the resulting sample location.

11.4. Sample locations must be clearly identified with a sample number and damage repaired at the time of sampling.

11.5. The contractor shall restore visible sample locations to a condition as close to original as possible.

11.6. The contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection.

11.7. Quantities of materials must be measured wherever practical to minimize the use of estimated material quantities in the final report.

11.8. Where sampling is required of accessible suspect materials, inspectors shall utilize inconspicuous sample locations and employ methods least destructive to finished surfaces.

11.8.1. All destructive samples require VA approval prior to performing task.

11.8.2. Inspectors shall use non-destructive means for collecting samples whenever possible.

11.9. Sampling frequencies, distance, etc., must comply with OSHA, EPA, and AHERA regulatory recommendations and guidelines.

11.10. The contractor shall inspect all areas to locate and identify suspected asbestos containing building materials and categorize the homogeneous areas.

11.10.1. For each suspect homogeneous area (HA), the contractor must:

Collect bulk samples for analysis in accordance with 40 CFR 763.83 and OSHA 29

CFR 1910.1001.

Inventory the locations of the homogeneous areas where the samples were collected indicating the exact sample location.

Provide a narrative description and photographic evidence of each asbestos homogenous area.

11.11. The contractor must determine the condition (friability) of all suspected ACM.

11.11.1. Record the assessment of friable material into categories of damaged, significantly damaged, or no damage as defined by Federal Register 40 CFR 763.83.

11.12. The contractor must

11.13. For each suspect material, the contractor must collect bulk samples for analysis in accordance with VHA Directive 7714, 40 CFR 763.83, OSHA 29 CFR 1910.1001 and all other applicable regulations.

11.13.1. Bulk samples taken from all roof areas of any building or structure of the WIMVAMC must be overseen by a roofing contractor approved by WIMVAMC to ensure all damage to facility roofing systems caused by sampling are repaired immediately at the contractor’s expense.

11.14. The contractor must document all sample locations within the Asbestos Survey, to include a description of the sample location and photos. The contractor shall photograph sample locations at the time of sample collection to aid in future identification of sampling location.

12. Sample Evaluation

12.1. The contractor must ensure all bulk samples are submitted under full chain-of-custody to an

EPA accredited analytical laboratory for analysis. Initial analysis must be performed with polarized light microscopy (PLM) with dispersion staining in accordance with EPA Interim Method of the Determination of Asbestos in Bulk Insulation Samples, EPA-600/M4-82-020.

12.2. Laboratory Requirements

12.2.1. All laboratories employed for identification of asbestos in bulk samples must participate in the National Institute of Standards and Technology (NIST), National Voluntary Accreditation Program (NVLAP) and prove current proficiency and current accreditation for asbestos identification by polarized light microscopy and all other work performed under this contract.

12.2.2. All laboratories used must be approved by the American Industrial Hygiene Association (AIHA) and on their list of accredited laboratories, http://www.aiha.org. If a laboratory were to lose its accreditation, then another accredited laboratory must be utilized, and the Program Manager shall be notified immediately.

12.2.3. If the contractor performs asbestos counting using phased contrast microscopy onsite, the contractor shall be deemed proficient for asbestos analysis by the AIHA Industrial Hygiene Proficiency Analytical Testing Program and/or the Asbestos Analyst Registry

(AAR).

12.2.4. Note for the purposes of this contract, any asbestos identified in a bulk sample equal to or above trace quantities shall be reported as “Positive-Asbestos Containing Material.” Laboratories must have the ability to “point count” asbestos samples that contain 10% or less asbestos.

12.2.5. The contractor must submit proof of AIHA and NVLAP accreditation for all laboratories used.

12.2.5.1. The contractor must submit the names, addresses, and telephone numbers of the laboratories, together with certification that personnel counting asbestos samples have been judged proficient by successful participation in the NIOSH Proficiency Analytical Testing Program (PAT).

12.2.5.2. The contractor shall provide the results of the three most recent quarterly tests for the PAT program.

12.2.5.3. The contractor shall provide quarterly PAT program results for future tests within two weeks after receipt of test results.

12.2.5.4. The contractor shall provide a copy of the QA/QC program for on-site asbestos analysis.

12.2.6. The facility reserves the right to review and approve or deny all laboratories used throughout the course of this contract to ensure all laboratories used are qualified. The facility also reserves the right to request specific AIHA/NVLAP-accredited laboratories to be used for specific projects.

12.3. All confirmed asbestos containing materials must be grouped into AHERA material categories

(i.e., Thermal System Insulation or TSI, Surfacing Materials or SM, and Miscellaneous Materials) and then sampled in accordance with AHERA protocol.

12.4. PLM results ranging from less than one percent to ten percent may require additional analysis such as transmission electron microscopy (TEM). Therefore, the contractor must make arrangements with the laboratory to retain such samples in case additional analysis is requested. Samples shall be retained by the laboratory for at least ninety (90) days in case the contractor or WIMVAMC staff determine that reanalysis of any samples is required.

12.5. All asbestos bulk samples that are determined to be less than 1% asbestos through PLM analysis must be reanalyzed utilizing either point counting methodologies or TEM analysis by an accredited laboratory to confirm asbestos content.

12.6. Sample costs shall be quoted on a per sample basis.

12.6.1. The number of samples required shall be based on:

The number of previously suspected materials not sampled and the number of negative or positive materials that require re-sampling.

The number of homogenous areas.

Contractor experience.

12.6.2. The WIMVAMC Program Manager shall be consulted on the quantity and type of samples to be taken and submitted for analysis.

12.7. The contractor may implement a “stop at first positive” strategy of analysis to conserve limited funding resources.

12.8. Whenever possible, asbestos bulk samples shall not be composited into one sample. For example, all joint compound and sheetrock shall be sampled and analyzed individually.

12.9. The contractor may be requested to review, inspect, and sample any suspected asbestos containing materials that are discovered after the initial inspection and have not been otherwise confirmed in the Asbestos Baseline Survey final report to be asbestos-free. The contractor shall be responsible for confirming if this material is asbestos-containing and updating the final report and management plan accordingly.

12.10. The contractor must report:

The location of all samples taken and evaluated.

The findings of the sample analysis/evaluation, including which samples were asbestos containing and which were non asbestos containing.

The quantity of asbestos in samples confirmed to contain asbestos.

The quantity of ACMs in either linear or square ft, as appropriate.

Existing health risks associated with the identified ACMs using AHERA protocols.

13. Reinspection

13.1. Any follow-up inspections or surveys of suspected asbestos containing materials required because they were not identified/missed by the contractor in the initial full building survey report must be conducted at the expense of the contractor.

13.2. If necessary, the Program Manager will provide in writing areas to not be sampled/surveyed in the initial full building survey report. These areas may be sampled later as identified by the CO and billed at the contracted rate.

13.2.1. Any locations in which the Program Manager instructed the contractor to not survey shall be listed in the final report as a limitation/exception at the time of survey.

14. Labeling of Asbestos-Containing Materials

14.1. Throughout the inspection the contractor shall be responsible for removing all asbestos signage and labels throughout the facility that either are no longer compliant with current rules and regulations or are no longer in good condition.

14.2. The contractor shall ensure new asbestos signs and labels are installed in all required locations and on all asbestos containing materials as required by OSHA and all other federal, state, local guidelines as well as VHA directive 7714.

14.3. The contractor shall follow Class IV OSHA procedures (29CFR 1926.1101) and label all existing, exposed, accessible Asbestos-Containing Material (ACM) if not already identified with labels conforming to current regulatory requirements, every six (6) feet of accessible thermal system insulation (TSI) containing asbestos, and every visible side of tanks and other surfacing asbestos containing material. Surfacing and miscellaneous materials may be identified with posted placards identifying the presence of the ACM, such as in housekeeping closets for ACM floor tile when authorized by the Program Manager. Labels must be of such quality and adhered to in such a manner that they can be expected to remain adhered and readable for 20 years.

14.4. If not appropriately identified, the contractor shall attach asbestos danger labels to accessible ACM as indicated above using Class IV asbestos procedures, since labeling shall have potential for incidental asbestos exposure. Comply with OSHA 29 CFR 1910.1001 Class IV procedures during application of asbestos labels. TSI must be cleaned with high efficiency particulate air (HEPA) vacuums prior to warning label application.

14.5. The contractor shall install OSHA compliant asbestos warning signs on all interior/exterior doorways leading into all mechanical spaces that contain asbestos-containing material using a vinyl engraved sign.

15. Reporting & Deliverables

15.1. General Requirements

15.1.1. The Asbestos Survey report and the Asbestos Operations & Management Plan must include at a minimum: an introduction, details, summary, attachments and all narratives in Microsoft Word as well as PDF versions. Microsoft Word should be used for all text reports, MS Excel for all spreadsheets and MS Access for all databases.

15.1.2. All final deliverables for this project including asbestos inventory, survey report, risk assessments, recommendations, operations and maintenance plan and all other deliverables shall be reviewed and certified accurately by a Management Planner, accredited Building Inspector certified by the EPA, the State of Delaware, and a Certified Industrial Hygienist.

15.1.3. All reports and deliverables shall be completed and submitted to the Program Manager within two weeks of completion of all required field work.

15.2. Asbestos Baseline Survey

15.2.1. The Asbestos Baseline Survey may also be referred to as a Baseline Asbestos Hazard Emergency Response Act (AHERA) Survey.

15.2.2. The Asbestos Baseline Survey shall be prepared following completion of the baseline survey and analysis of samples.

15.2.3. The survey report and inventory shall detail the findings of all surveyed and sampled building materials and homogeneous areas categorized by locations, asbestos content, quantity of asbestos, Homogeneous materials/areas, condition of Homogeneous areas, friability, and risk of occupant exposure to existing asbestos materials. It must also include cost estimates and priorities for damaged or compromised asbestos and suspect debris.

15.2.4. The survey report shall include at a minimum: an introduction, details, summary, attachments and all narratives in Microsoft Word as well as PDF versions. Microsoft Word should be used for all text reports, MS Excel for all spreadsheets and MS Access for all databases.

15.2.5. The Asbestos Baseline Survey shall be separated into separate sections by building containing the following information for each single building:

(1) An introduction including a brief description of the building and its age.

(2) The protocol followed to conduct the survey

(3) Findings and recommendations.

(4) Contractor employee names, company details, and copies of all applicable licenses and certifications, including current AHERA accreditations (Asbestos Building Inspector, Asbestos Management Planner, Certified Industrial Hygienist, Project Designer) and all licenses required by the state of Delaware.

Refer to Section 3.2 for Licenses, Certifications, and Permits requirements.

Refer to Section 3.3 for Medical Certification requirements.

(5) Copies of all Asbestos sampling forms including all field generated datasheets and paperwork.

(6) All homogenous areas shall be photographed. Color photos shall be incorporated into the finished survey and photos shall be labeled as homogenous areas (by sample number), location, and type of material.

(7) Copies of all original laboratory-issued analytical results.

(8) Risk assessment forms.

(9) Price estimates for all remediation efforts of all ACM hazards identified.

(10) Lab identity, contact information, results, and Certificates of Analysis (COAs).

(11) Annotated CAD drawings showing the location of all confirmed or assumed asbestos containing materials, homogeneous areas, sample locations, areas that were not accessible or otherwise not inspected, and locations where inspectors observed damaged asbestos materials.

15.2.6. The contractor shall provide a minimum of three (3) hard copies, and two (2) electronic copies that must include a copy of all report files including all pdf report files, excel workbooks, access data tables, word files, photos, contractor licenses and certifications, field sheets, laboratory results and COA’s, drawings/as-built drawings, CAD files separated, and all other related files associated with this project. Final reports must be separated by building. All digital files must be separated by building with each having its individual building folder.

15.2.7. The contractor’s inspectors must use unique material location identifiers (using information such as building number, floor, number, room number, compass direction, room surface and material description) to describe material locations in the facility.

15.2.8. The survey must include a tabular listing of all suspect asbestos containing materials determined including asbestos content determination, asbestos concentration, asbestos type (if asbestos containing), quantities for each material, condition, and location.

15.2.8.1. The tabular listing must contain, at a minimum Building Number, Floor, Room

Number, asbestos category, quantity, a numerical priority ranking, condition, potential for damage, potential for human exposure, drawing number and photo ID (as applicable). All locations must be indicated on the CAD drawings.

15.2.8.2. The tabular inventory shall be provided in an Excel spreadsheet or Access database with report templates that can identify ACM and quantity by building, room, material type, material category, numerical priority ranking, condition, potential for damage, potential for human exposure and drawing number.

15.2.9. The survey must include data tables containing information regarding quantities, types and locations of ACM, as well as a hazard ranking, recommended response action and associated cost estimate for implementation of those response actions. Data tables should be in Microsoft Excel format.

15.2.10. The Result Section of the survey report shall include a description of the physical condition of the material in question at each assessed site that is appropriate to the survey item (e.g., AHERA categories “Good”, “Damaged” or “Significantly Damaged” in the case of friable ACM).

15.2.10.1. Digital photos shall be used where they help the reader to understand an aspect of the material in questions.

15.2.10.2. The Results Section of the report shall be provided in a spreadsheet format including at a minimum thumbnail digital picture, location, type, condition, quantity, and comments.

15.3. Asbestos Operations & Management Plan

15.3.1. The Asbestos Operations & Management Plan may also be referred to as the Asbestos Management Plan.

15.3.2. The Asbestos Operations & Management (O&M) Plan is a comprehensive plan for the management of asbestos as required by VHA Directive 7714.

15.3.3. The contractor shall be responsible for the preparation of a written Asbestos Operations & Management plan that:

15.3.3.1. Identifies and lists the specific locations and tasks that require controls including engineering, administrative, work practices, inspections, and PPE compliant with VHA Directive 7714.

15.3.3.2. Identifies the appropriate management action to protect the health and safety of the building occupants.

15.3.3.3. Includes a consistent and effective program for managing Asbestos Containing Materials in accordance with VHA Directive 7714 and all other applicable federal, state, and local rules and regulations including but not limited to the Asbestos Hazard Emergency Response Act (AHERA), National Emission Standard for Hazardous Air Pollutants (NESHAPS) requirements.

15.3.3.4. Provides a means of addressing building repairs, renovations, and demolition projects, prioritizing health risks and planning to respond to emergency situations.

15.3.4. The report must include recommendations for:

Cleanup, repair and management to minimize risk to occupants.

Procedures for maintaining existing asbestos at the WIMVAMC.

Procedures for fulfilling OSHA asbestos notification requirements required for building occupants.

15.3.5. The Conclusion Section of the report must explain how and why the response action recommendations of the report were determined and prioritized.

15.4. Reporting Updates

15.4.1. The contractor must document all asbestos abatement efforts in the Asbestos Operations & Management Plan and update all reports and documentation, including the Asbestos Survey and the Asbestos Operations & Management Plan, accordingly.

15.4.2. All ACM identified in the Asbestos O&M Plan as per VHA Directive 7714 must undergo inspection and periodic surveillance every six (6) months.

15.4.3. When ACM is found to be damaged or friable during periodic condition assessments, management actions must be determined and carried out in accordance with federal (EPA, OSHA), state, and local requirements.

15.4.4. The contractor shall update all asbestos containing materials databases, surveys, and O&M plans for changes in status including both removal and condition. All updated databases and documents must be reissued to the Program Manager.

16. Hours of Work

16.1. Work required in the performance of this contract shall be conducted during the hours as outlined below:

16.1.1. Contractors completing the field surveys at the WIMVAMC facility can be performed on 1st shift (07:30 AM – 04:00 PM) or at a mutually agreeable time between the contractor and the Program Manager.

16.1.2. The contractor shall work with the Safety Office to establish a survey strategy that minimizes impact to facility operations.

16.1.3. The contractor must both coordinate their sampling strategy with the Program Manager, preferably by email, to ensure WIMVAMC staff know who and where the contractor will be working daily.

16.1.4. Any sampling or surveying that requires an equipment operational "shutdown" must be performed during non-administrative working hours unless otherwise authorized in writing by the Program Manager or the Safety Office.

17. Asbestos Waste Disposal & Decontamination

17.1. Emissions, releases, or spills of asbestos created by the contractor during this work shall be remedied and resourced by the contractor and mitigated in accordance with federal and state asbestos regulations.

17.2. The contractor shall be responsible for the proper disposal of all asbestos waste generated during the performance of contract services, to include the laboratory work. Waste disposal records must be provided to the WIMVAMC Program Manager.

17.3. Only an authorized disposal site shall be used in accordance with regulatory requirements of

NESHAPS and EPA, if required.

17.4. The contractor shall provide all transportation and disposal manifests and any other documentation related to the disposal of asbestos containing materials generated during the contractor’s fulfillment of obligations set forth in this contract.

17.5. The contractor shall be responsible for the cost of decontamination of any areas that become contaminated as a direct result of their activity as described above.

17.6. Disputed circumstances shall be resolved by the Contracting Officer (CO).

18. Airborne Dust Control During Field Work

18.1. Generation of dust is of major concern within the medical center. Where operations involve the generation of dust, all efforts must be directed at eliminating airborne generated dust associated with construction.

18.2. The Infection Control staff shall work to assist the Program Manager in identifying and specifying all infectious control requirements that will be in effect and required during the construction activities. This includes completion of an anticipated Infection Control Risk Assessment (ICRA) permit. The ICRA permit must be signed by all parties and posted at each entrance to the construction site before any work can commence.

18.3. The contractor is required to have a permanent manometer installed at the entrance of each construction site to validate to WIMVAMC that the contractor is maintaining negative pressure of the contractors’ construction site to the medical center. Manometer is required to have real time continuous display. Display required to alarm visually when out of compliance. Display must provide data storage with download capability for the contractor to validate compliance to Program Manager with ICRA approved permit. The contractor is required to provide power and data to this manometer as part of the contract.

18.4. All employees of the contractor and subcontractors are required to have Infection Control Risk

Assessment (ICRA) 8-hour Certification Class. The ICRA 8-hour course is an awareness training class covering basic procedures and policies to reduce infection contamination, communication and documentation necessary for the topic and the various responsibilities to ensure facility construction meets the organization’s contamination protocols. The contractor shall submit these certificates of compliance within 30 days of project commencement for each employee and employee of all subcontractors.