S02. RFQ 36C26323Q0608 OR DUCT CLEANING.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-23-3-5058-0100

36C26323Q0608 05-10-2023

Curt LaRose 757-807-0733 05-19-2023

10:00 CDT

Curt LaRose

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X

562910

$25 Million

N/A

VA Nebraska Western-Iowa Health Care Sys

4101 Woolworth Ave.

Omaha NE 68105

NETWORK 23 CONTRACTING OFFICE

Tungsten Electronic Invoicing

VA Tungsten Number: AAA544240062 va.registration@tungsten-network.com

Refer to VAAR Clause 852.232-72

See CONTINUATION Page

Contractor to provide all transportation, labor, and materials to clean the Operating Room duct work in the surgical suites of the VA main Omaha facility and the

Ambulatory Care Center as per the Statement of Work in

Section B.2.

The Services Contract Labor Act applies to all work performed under this contract.

All quotes are due to the Contracting Officer Curt LaRose via email only at curt.larose@va.gov by the due date listed in block 8.

See CONTINUATION Page

636-3630162-5058-854100-2543-010055592

636-23-3-5058-0100

X 1

VHA-RPOC-2021-17

36C26323Q0608

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...20

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually [X]

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

6. INVOICING: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• e-Invoice Setup Information:

• e-Invoice email:

• FSC e-Invoice Contact Information:

• FSC e-invoice email: vafsccshd@va.gov

Tungsten e-Invoice set-up information: 877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 877-353-9791 FSC e-Invoice email: vafsccshd@va.gov More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

7. VA ISSUED BADGE: Contract employees may be required to obtain a VA Flash Badge or

Visitor Badge while physically located within the VA facility. Determination of badging will be made by the Omaha Project Manager. If required to obtain a VA Flash Badge, contract employees will be required to present 2 forms of government identification for verification of contract employee.

8. CONTRACTOR ATTIRE AND IDENTIFICATION. The Contractor shall wear industry clothing that enables easy recognition as a “Contract Employee.” Clothing shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. The Contractor shall wear appropriate clothing with logo identifying the contractor’s and employee’s name. The Contractor’s attire and presentation shall be appropriate per industry standard.

9. EMERGENCY PROCEDURES. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. The

Contractor shall follow applicable facility policies concerning fire and/or disaster events. The

Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard.

B.2 STATEMENT OF WORK

Title: Surgical Duct Cleaning services to support the Nebraska – Western Iowa VA Health Care System.

General Overview: This “Statement of Work” describes the requirements for the work done at the VA NWIHCS – Omaha. Clean Air Duct System Building 1 4th Floor Surgical Suite area and

AHU #3 in Main Hospital. Clean Air Duct System Building 101 2nd Floor Surgical Suite area and

AHU #5 in the ACC. Work will consist of cleaning and treating the system with micro ban biocide. Provide balanced air distribution system; adjustment of total system to provide design performance; and testing performance of equipment and automatic controls. The HVAC system cleaning as requested by the Department of Veterans Affairs Nebraska-Western Iowa Health

Care System.

Definitions or Acronyms:

a. CO: Contracting Officer

b. COTR: Contracting Officer Technical Representative

c. VAHCS: Nebraska – Western Iowa VA Health Care System

d. VATR: VA Technical Representative

e. CFS: Contractor Field Supervisor

Place of Performance: Nebraska – Western Iowa VA Health Care System 4101 Woolworth Ave. Omaha, NE 68105.

Work shall be performed at the VAHCS after normal working hours over a Federal Holiday weekend, twice a year, and the schedule must be approved by the COTR or the VATR prior to work start.

Period of Performance: This will be a single award Firm Fixed Priced Contract with a period of performance beginning 06/01/2023. There will be one (1) base year and up to four (4) option years to be exercised at the Government’s discretion.

PERSONNEL CONTACT INFORMATION:

The contractor shall provide to the contracting officer (CO) and the technical representative (VATR) active mobile numbers, email addresses, and/or SMS texting numbers which can always be used to alert the contractor, including weekdays, weeknights, weekends, and holidays. The VATR is the primary contact who should be the first VA individual contacted. Include the VATR on all correspondence.

Omaha Normal work hours 06:00–17:00:

a. Primary – Dave Blanton, 402-995-5961 & 402-982-9809, Dave.Blanton@va.gov

b. Secondary – Jeff Fryman, 402-995-3410 & 402-515-8804 Jeffery.Fryman@va.gov

After-hours work 17:00–06:00:

a. Primary – AC Plant Operators, 402-995-3280

b. Secondary – Dave Blanton, 402-982-9809

REPORTING:

Contractor personnel shall report to the VA site representative to sign in and acquire a badge when arriving at VA property. (Omaha Bld 1 room B618).

Contractor personnel shall report to the VA site representative to sign out and return the badge before departing the VA facility at the end of each week (Omaha Bld 1 room B618).

Contractor personnel shall wear an identification badge provided by VA when working on VA property.

The Contractor will provide a schedule to the VATR five days prior to the start of the performance period for completing the Duct Cleaning outlined in this SOW. The maintenance schedules, and any modifications to such schedule, must also be approved in advance by the

VATR. The contractor will provide a written report as described in this SOW to the VATR no later than 15 business days after completion.

WORK DESCRIPTION:

A. The work consists of cleaning and treating air handler units including blower, heating and cooling coils, full length of the main duct, return duct, exhaust duct, all branch duct, turning vanes, VAV boxes, reheat coils and the interior walls of the surgical suites.

B. Clean AHU #3 in the Main Hospital and AHU #5 in the ACC, to include all mixed air dampers, exhaust dampers, return air dampers, economizer dampers and coils.

C. Clean all reheating coils located in trunk lines or branch ductwork.

D. Clean and treat all VAV damper boxes that are connected to AHU #3 in the Main

Hospital and AHU #5 in the ACC.

E. Remove clean and reinstall all supply and return registers located in the Main Hospital and the ACC for the Surgical Suites.

F. Clean the full length of air duct interiors, branch duct interiors, and turning vanes. Then treat with microban biocide on Metal Duct Only.

G. Install replacement air filter for both of the AHU’s supplied by the VA.

H. Attached as built drawing for information only. Contractor shall preform site visit to verify duct system’s configuration and components.

I. Provide verification of cleaned duct system. All surfaces shall be visibly clean and free of debris.

J. Provide System Inspection Reports.

K. Provide System Readiness Reports

L. Work shall be preformed after normal working hours and the scheduled must be approved by the COTR prior to work start. Contractor will meet with the COTR every morning at 07:00 am during the project.

M. Contracted work must be completed outside of normal business hours (i.e., Monday thru

Friday 7:30-17:00, holidays excluded) on extended weekends (e.g., 3-day weekends).

The contractor will be expected to perform work on 3-day weekends including Federal holidays (e.g., Juneteenth, 16-19 JUN 2023 and Columbus Day, 6-9 OCT 2023). The contractor shall not object to performing work on other 3-day weekends that include other Federal holidays throughout the entire contract’s period of performance (i.e., base year, option 1, etc.). Duct cleaning inside of Building 1’s seven ORs and the ACC’s five

ORs cannot be performed during the same weekend (both surgical suites cannot be taken down at the same time). This work will be coordinated and scheduled with the approval of the COTR to determine the exact dates 60-days prior to the weekend the OR duct cleaning work will be performed. Should last minute cancellations of scheduled OR duct cleaning work occur, a new date(s) shall be coordinate with the COTR, contractor, and contracting officer.

GENERAL INSTRUCTIONS

A. The contractor may be subject to the application of VA Directive 0710 tilted Personnel

Security and Suitability Program.

B. The contractor shall provide all necessary supplies, materials, equipment, labor, testing, certification, expert supervision, management and transportation to satisfactorily preform all tasks as identified within. The number of working days to complete the project is 45 days after issuance of the notice to proceed.

C. All work will be in accordance with the latest VA, NADCA s\Standards, OSHA and physical security design guides, specifications, directives, standards and requirements, energy conservation methods, NEC, NFPA, Life Safety Code and applicable local and federal codes and/or regulations.

D. At completion of work, all surfaces shall be left clean.

INFECTION CONTROL INSTRUCTIONS

A. Implement the requirements of VMAC’s Infection Control Risk Assessment (ICRA) team.

ICRA Group may monitor duct in the vicinity of the project work and require the

Contractor to take corrective action immediately if the safe levels are exceeded.

1. Establish and maintain a dust control program as part of the contractor’s infection prevention measures in accordance with the guidelines provided by ICRA Group as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submits to COTR for review for compliance with contract requirements.

2. All personnel involved in the project activity shall be educated and trained in infection prevention measures established by the medical center.

B. Medical center Infection Control personnel shall monitor for airborne diseases (e.g.

aspergillosis) as appropriated during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The COTR and NWIHCS Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction one and in the patient-care rooms ae appropriate for their setting. The requirement for negative air pressure in the construction one shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

C. In general, following preventative measures shall be adopted during project to keep down duct and prevent mold.

1. Dampen debris to keep down duct and provide temporary partitions in existing structures where directed by COTR.

2. Do not preform dust producing tasks within occupied areas without the approval of the COTR. For project in any areas that will remain jointly occupied by the Medical

Center and Contractor’s workers, the Contractor Shall:

a. HEPA filtration is required where the exhaust dust may reenter the breathing zone.

Contractor shall verify that construction exhaust to exterior is not reintroduced to the

Medical Center through intake vents or building openings. Install HEPA (High

Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filters to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the Medical Center.

b. Adhesive Walk-off/Carpet, Walk-off Mats, minimum (24 x 36”), shall be used at all interior transitions from the construction area to occupied medical center areas.

These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

c. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

d. The contractor shall not haul debris through patient-care areas without prior approval of the COTR and the Medical Center. When, approved, debris shall be hauled in enclosed dust prof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove duct. All equipment, tools, material, transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

e. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tiles prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

FINAL CLEANUP

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Preform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3. The Contractor shall keep the COTR and the Contracting Officer informed at all times of the status and progress of the project.

4. The contractor may be required to go thru General Hospital Environment Awareness information and or training.

5. The contractor will coordinate with the Chief Engineer before disconnecting any circuit or conducting any utilities modification or stoppage. Any shutdown shall be coordinated with COTR and Engineering Service.

SPECIFIC INSTRUCTIONS

1. The Contractor will preform a survey of the existing facilities and preform an actual assessment of the existing areas. The walk thru will include obtaining any required information.

2. The contractor shall fully comply with all infection control requirements. At a minimum the contractor shall do the following actions:

a. Use mobile containment unit for dust control if possible.

b. Replace ceiling tile(s) as soon as possible. A maximum of 2 ceiling tiles out at any time.

c. Cover or remove patient care equipment from construction area.

d. Give way to essential patient traffic and interrupt dust producing activities to alloy patents to pass.

e. Seal holes, pipes conduits and punctures appropriately.

f. Use a HEPA vacuum and or damp disinfectant mop for cleanup of dust. Contact

EMS when complete.

g. Cover general waste before transport.

3. The contractor shall restore all the affected areas by work to their original state.

4. All the utility work shall be preformed by certified technicians or workers.

a. a sufficient number of signs indicating wet surface and warning hazard signs shall be provided by and utilized by the Contractor employees to alert others of the dangers, prevent injury to other persons and avert damage to their property.

5. All tools, materials and equipment such as scaffolds, ladders, scrapers, blades, rags, cleaning chemicals and compounds will be strictly controlled by the contractor for proper disposal and to prevent access to unauthorized personnel. This includes guarding the equipment to prevent patients access and possible injury while contractor employees are using the equipment. All equipment must be secure when not in use.

OTHER REQUIREMENTS

a. Scheduling: Work shall be completed after normal business hours, Friday 7:00 pm thru

Sunday 7:00 pm including federal holidays.

b. Interference with Hospital Functions: Contractor personnel are required to interrupt their work at any time so as not to interfere with hospital functions. This includes but not limited to, utility service, fire protection systems, and the passage of facility patients, personnel, equipment and carts.

c. Contract Reporting: The Contractor Field Supervisor (CFS) will provide to the COTR an official company letter with a list of all personnel that will work on the project. The letter should provide the first name, last name and last 4 numbers of the social security number. The COTR will make arrangements with the hospital police security section for the issuance of VA hospital identification cards. All contractor’s employees must wear the identification at all times while preforming his/her duties on the installation. The identification must be visible in the torso area. Upon completion of the project all identification must be returned to the COTR who will return them to the Police Service section. Each card not returned or lost will generate a payment to the Government in the amount of $25.00. The COTR will coordinate parking and off load of supplies and equipment arrangements with the police section and the Contractor.

d. Status and Schedule of Work Reports: The Contractor will do and submit on weekly basis daily logs to the COTR and the CO. The COTR reserves the right to change this statement or waive it depending on the complexity of the project and the contractor’s performance.

e. Inspections: The daily work will be inspected by the Contractor Field Supervisor (CFS) to be provided by the Contractor. This CFS will ensure that all the work is being preformed according to the specifications and regulations involved in the contract. The

COTR and VA Engineering Service personnel may regularly inspect the work and accept if satisfactory. Photos of cleaned components and ductwork maybe required upon request.

f. Identification of Workers: Uniforms or work attire are to be cleaned and maintained in good condition and will be work as designated by the manufacturer. In the absence of the CFS a temporary acting supervisor will be identified and he/she will assume full responsibility for the work site until relieved from his/her responsibilities.

g. Documentation of Products to Be Used: The Contractor will be required to submit a material approval submittal of all supplies and material to be used in the project, as required in the submittal section the this scope. Any material safety data sheet, company specification and brochure will be attached to the form. The form must be returned to the

CFS approved prior of using the material or supplies. The CFS must comply with all comments, remarks and instructions attached to the form. A separate sequential log must be maintained by the Contractor and the CO to keep track of all submittals processed.

h. Patient Occupied Areas: Contractor personnel shall utilize painting materials with a low volatility and as odor free as possible in order to keep odor levels from affecting patients and staff in these areas. This is especially important when adjacent to critical areas. The currently designated critical areas are as follows: Pharmacy, Intensive Care Units, Research Facilities, Respiratory Care Areas, Operating Room, SPD, Dietetics Food

Service Area, and Canteen Service.

i. Damages: Any wall surface, glass, floor tile, engineered controls, sensors, turning vanes, window or other material broken or damaged by contractor personnel during the performance of this project shall be corrected/repaired to the previous existing condition or better at no additional cost to the government.

j. Disposal of Waste: The Contactor will not dispose of any excess paint, paint containers, or any other material containers at any location of the Medical facility premises. All waste and rubbish materials are to be disposed off Medical Facility premises by the Contractor, and disposal shall be in accordance with Federal and Local

Regulatory guidance and laws.

k. Safety: While in the performance of work, the Contractors personnel shall abide by the safety requirements of the Medical Center. The Contractor shall exercise extreme care in making the work area safe at all times. The number one priority is to protect patients and hospital staff from any possible injury resulting from the equipment or materials. The

Contractor is responsible for security of equipment each day. There is no storage area available on site. The hallways nor corridors shall not be used to store, pile or place construction materials or supplies. In the event of a situation requiring use of the corridor for such purposed, approval of the VA Medical Center Safety Manager/Officer shall be obtained previously. No painting materials or supplies shall be placed where patients may recover them. Any safety violations or emergency situation should be reported to a hospital official immediately. Contractor shall conform to all Federal, State and local regulations governing painting chemicals and equipment which ma be in effect. All equipment used to preform the work will conform to OSHA regulations.

PHASING

a. Phasing needs to be coordinated with the COTR as various shut-downs may be required to complete the job. Work shall be done according to the Phasing plan.

b. At the termination of work the COTR shall assess the area before acceptance, activation.

SUBMITTAL

a. All documents will be submitted to the COTR, unless otherwise directed by the CO.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Base Year: Operating Room Duct Cleaning in Main

Hospital and Ambulatory Care Center Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

Option Year 1: Operating Room Duct Cleaning in the VA

Omaha Main Hospital and Ambulatory Care Center Contract Period: Option 1 POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services

Option Year 2: Operating Room Duct Cleaning in the VA

Omaha Main Hospital and Ambulatory Care Center Contract Period: Option 2 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 562910 - Remediation Services

Option Year 3: Operating Room Duct Cleaning in the VA

Omaha Main Hospital and Ambulatory Care Center Contract Period: Option 3 POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 562910 - Remediation Services

Option Year 4: Operating Room Duct Cleaning in the VA

Omaha Main Hospital and Ambulatory Care Center Contract Period: Option 4 POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 562910 - Remediation Services

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the expiration of the contract.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the expiration of the contract; provided that the Government gives the

Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause—

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID

Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal

Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task

Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

https://www.saferfederalworkforce.gov/contractors/

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall…