S02. Bid Opening Instructions.pdf

Bid Opening Instructions for

Project 541-21-205 Add AHU Metering

Cleveland VAMC

Considering recent COVID-19 health concerns and restrictions, the following is provided for your awareness, the safety of other interested bidders, and VA staff:

1. Bidding documents for the subject project will be accepted by mail or in person at 2780 Airport Drive, Suite 340, Columbus, OH 43219 until (NLT) 11:00 AM EST on May 19, 2021.

2. All bids will be annotated with date/time received – whether mailed or hand-delivered. Please ensure tracking information is emailed to the Contracting Officer if/when bids are sent UPS/FedEx/USPS.

3. For documents being hand-delivered, the following procedures will take place: a. Due to building layout, non-VA personnel are restricted from entering the building.

b. Documents will be accepted between 10:00am and 11:00am at the main entrance to the building by Contracting personnel one bid at a time to ensure social distancing precautions. Please ensure you arrive early to ensure bids are accepted prior to the deadline.

c. Contractors are reminded of the 6’-8’ distance rule, and it is highly recommended to wear face shielding/masks when delivering documents.

d. Contractors do not need to remain in the parking lot after their bid has been accepted but are welcome to call in to listen to the bid opening. A VANTS Line has been set up for this purpose.

e. The VANTS Line # is: 800-767-1750. When prompted for your access code, please enter 39982 on your telephone keypad followed by the # key.

f. In the event of technical difficulties with VANTS, please use one of the call-in numbers/access codes listed below:

Microsoft Teams meeting

Join on your computer or mobile app

Click here to join the meeting

Or call in (audio only)

+1 872-701-0185,,40222625# United States, Chicago

Phone Conference ID: 402 226 25#

g. Contractors may call in as early as 11:20 am on the VANTS Line.

h. Bid opening is scheduled to take place at 11:30 am, once all bids are transported to the Contracting Office conference room.

i. Attendance will be taken to record all Contractors “present” at the beginning and end of the Bid Opening, and to confirm all bid recordings have been heard.

j. The apparent low bidder will be announced upon completion of bid opening.

k. After all needed post-bid review actions are completed and responsiveness and responsibility checks have been completed all bidders will be notified who the awardee is via letter transmitted by email and it will be posted to Contract Opportunities website.

l. A bid abstract will be posted upon request.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTY4ODlkOTktMjdhMC00OTAwLTg0ZmItNmQwZTg5ZDM3OTEx%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22b1713460-3b5f-445a-938a-53168a7cd869%22%7d tel:+18727010185,,40222625#