S02. 36C26226Q0935 SSN Deionized Tank Maintenance.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Deionized Tank Maintenance (08/01/2026-07/31/2031) Base plus four

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26226Q0935

RESPONSE DATE/TIME/ZONE 06-23-2026 11:00am MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J046

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22

New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Loma Linda Health Care Systems

VALLHCS

11201 Benton St., Loma Linda California

POSTAL CODE 92357

COUNTRY United States

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

Southern Arizona VA Health Care Systems requires deionized tank maintenance.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310/ $12.5 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at Veteran Small Business Certification (sba.gov). All interested Offerors should submit information by e-mail to jordan.alonzo@va.gov. All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than on 06/23/2026 at 11:00am MDT.

http://www.sam.gov/ https://veterans.certify.sba.gov/ https://veterans.certify.sba.gov/

I. TITLE:

VA Loma Linda Healthcare System’s (VALLHCS) Deionized Tank Maintenance

II. BACKGROUND INFORMATION:

Deionized Water System service is used for Preventive Maintenance and Corrective maintenance is a critical step in instrument reprocessing is the washing and disinfection phase prior to sterilization. SPD, and Surgical Service Department requires Deionized Water service to ensure water line is free of endotoxins, microbial, and other contaminants prior to instrument disinfection and sterilization in compliance with State, Local Laws, and VA regulations.

III. OBJECTIVES:

Contractor shall furnish all labor, materials, supplies, tools, equipment, and qualified personnel to perform the following tasks listed below. Contractor shall change out all softener and Equipment listed in this SOW.

IV. SCOPE:

The contractor shall furnish all labor, materials, supplies, tools, equipment, and qualified personnel to maintain, repair, and install all DI water system processing tanks that meet or exceed the requirements of this SOW. The contractor is responsible for completely setting up, configuring, and starting up the tanks into the existing DI system while maintaining operational integrity of the DI generation system. All services shall also include associated service repairs to all tanks, hose, and fittings as required to ensure optimum performance of the system and to meet manufacture standards.

Services shall be scheduled and coordinated with the VALLHC Plumbing Shop. The DI tanks and equipment must be replaced on a weekly, monthly, quarterly, or annual basis.

The contractor shall follow all manufacture, city, state, and federal regulations for Deionized Tank Maintenance.

Water Softener and Equipment

Location Room Scheduled Quantity Softener Description

Main Kitchen 1C33 Weekly 2 1254 Hot Water

Main Kitchen 1C33 Weekly 2 1447 Cold Water

Main Kitchen 1C33 Weekly 2 1447 Cold Water

Main Kitchen 1C33 Weekly 2 1447 Cold Water

Main Kitchen 1C33 Weekly 2 1447 Hot Water

Mechanical Room 1D-01 Monthly (12 Bottles Every 2 Weeks

24 1447 Tri Bed CSM DI

Mechanical Room 1D-01 Monthly 2 1447 Cold Water

SPS 3rd Floor 3C03 Monthly 2 1040 DI Mixed Beds

3rd Floor Service Bay 8

Quarterly 4 1447 Cold Water

Research Labs 2C30 Monthly 1 818 Mixed Bed DI

4C03 Monthly 1 818 Mixed Bed DI

3C28 Monthly 1 818 Mixed Bed DI

SPD ACC Redlands Monthly 2 1447 Mixed Beds Exchanges

SPS 3RD Floor:

Quarterly:

Room – SB4 - 1-20” 5 Micron Filter Lab Samples Room – SB4 - 1 Bacteria and 1 Endotoxin “Feed” Room – SB4 - 1-RO Service

Annually:

Room – SB4 - Replace UV Lamps Room – SB4 - Replace Post Filters Endotoxin Sanitize Loop

Research Labs:

Annual:

Room 2C30 - 1- TOC Lamps and quartz sleeve Room 4C03 - 1- TOC Lamps and quartz sleeve Room 3C28 - 1- TOC Lamps and quartz sleeve

SPS ACC Redlands:

Monthly:

- 4 - Lab Samples, Bacteria and Endotoxin Critical Water and Utility

- 1- RO Service

V. REPORTS:

Reports shall contain a section covering the procedure used to make necessary major repairs.

Reports shall have a section containing a summary of all test results and the contractor shall make recommendations based on a component engineering analysis of the test data. Reports shall have included the following:

1. Date and time of delivery and removal of DI tanks

2. Date and time of equipment servicing

3. Location of all tanks and equipment

Recommendations will include areas where immediate action is required and recommended areas where additional maintenance needs to be performed.

VI. OVER AND ABOVE REPAIR:

Upon discovery of malfunctioning part, the contractor shall immediately notify the COR. The repair shall not be initiated until approval is obtained from the Contracting Officer and appropriate Facility Staff or COR. Chargers for repair, labor, and parts shall originate only when required and upon prior approval being granted by the Contractor Officer. At the VA's option the contractor may be requested to provide a price quotation for the repair job. The VA has sole discretion to select the Contractor who is willing to provide these repair services, and they will be ordered as a separate action (not as part of this contract).

VII. PERIOD OF PERFORMANCE:

Base Plus 4, from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

• Daytime hours: 6 am to 4 pm

• Evening hours: 4 pm to 4 am

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VIII. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St. Loma Linda, CA 92357

IX. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. C-55 water conditioning.

X. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with

VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, Plumbing Lead, or in their absence, with Graphics Control prior to work each day.

i. Contractor shall sign check in/ check out sheet located in the Plumbing shop Daily.

ii. Contractor shall give all delivery invoices to the Plumbing Supervisor, or Plumbing Lead, or COR.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

i. OSHA 29CFR Regulations, www.osha.gov

ii. NFPA 99, www.nfpa.org

XI. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO http://www.osha.gov/ http://www.nfpa.org/ or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO.

All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

XII. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

XIII. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED

INFORMATION (GFI):

No Government equipment will be used by the Vendor.

XIV. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1 Martin Luther King ‘s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth Independence Day: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XV. CONTRACTOR EMPLOYEES AND BADGES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

Examples: Wearing distinctive clothing such as uniform, badges, patches, etc.

All contractor personnel shall be required to wear VA provided identification (I.D.)

badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

XVI. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the

Contractor. Possession of weapons are prohibited.

XVII. SMOKING and VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XVIII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas.

Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

XIX. COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.