S02. 36C25625Q1254.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Pyxis Cubie Drawers

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25625Q1254

RESPONSE DATE/TIME/ZONE 08-04-2025 2:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specilaist Caleb Parker Caleb.Parker@va.gov

PLACE OF PERFORMANCE

ADDRESS G.V. (Sonny) Montgomery Department of V.A.

1500 East Woodrow Wilson Avenue Jackson, MS 39216-5116

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, dated 06/11/2025.

This acquisition is 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source. Offeror must be VetCert certified at time of quote submission.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 Employees. The Product/Service Code is 6515.

The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) located at the Galleria Financial Center, 5075 Westheimer Road, Suite 750, Houston, TX 77056 is seeking to procure Brand Name Pyxis Cubie Drawers in accordance with the Statement of Work

(SOW).

CareFusion Solutions LLC shall provide quotations for the following Price/Cost Schedule:

Line Item Description Quantity Unit of

Measure Unit Price

Discount % or $ (If applicable) Extended Price

0001 CUBIE DRAWER HH 20-20-0 12 EA

0002 DRAWER CHANGE INSTALL FEE 1 EA

Total:

Invoicing:

In accordance with FAR Clause 52.212-4 (g)(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315. All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment at http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 or va.registration@tungsten-network.com http://www.fsc.va.gov/fsc/einvoice.asp mailto:va.registration@tungsten-network.com

The following solicitation provisions apply to this acquisition:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT Oct 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING Aug 2020

52.211-6 BRAND NAME OR EQUAL Aug 1999

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Sep 2023

52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

Nov 2021

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

May 2024

(End of Provision)

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation:

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ https://www.sam.gov/portal

Instructions for the Preparation of Quotes:

Offeror shall provide the following documentation for the quote to be considered responsive:

1. A completed Price/Cost Schedule, located on page 2 of this document. Insert legible proposed unit and total all-inclusive pricing using the table for each contract line item. No other format for the submission of the Price/Cost Schedule shall be accepted.

2. A completed Contractor Contract Administration Data Form, located on page 10 of this document. Provide POC name, complete address, phone number, email, SAM UEI Number, and Tax ID.

3. For the purpose of evaluation of technical capability, the Contractor shall provide detailed information within the quote to demonstrate that the offered repair services meet or exceed the minimum requirements found in the SOW. The Contractor may include any other information that is deemed necessary. The Government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding the offered repair services runs the risk of having the quote rejected.

4. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

(End of Addendum to 52.212-1)

The following contract clauses apply to this acquisition:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE Oct 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

Aug 2020 https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Nov 2023

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

May 2024

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the appointment letter shall be furnished to the Contractor.

(End of Clause)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor's products or services or considers the Contractor's products or services superior to other products or services.

(End of clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

(End of Addendum to 52.212-4)

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS Nov 2023

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION Jun 2023

52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, OR PROPOSED FOR DEBARMENT

Nov 2021

52.219-27 NOTICE OF SET-ASIDE FOR, OR SOLE SOURCE TO, SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB)

CONCERNS ELIGIBLE UNDER THE SDVOSB PROGRAM

Feb 2024

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION Feb 2024

52.222-3 CONVICT LABOR Jun 2003

52.222-21 PROHIBITION OF SEGREGATED FACILITIES Apr 2015

52.222-26 EQUAL OPPORTUNITY Sep 2016

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES Jun 2020

52.222-50 COMBATING TRAFFICKING IN PERSONS Nov 2021

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

May 2024

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR

AWARD MANAGEMENT

Oct 2018

To assure timely and equitable evaluation of quotes, offeror must follow the instructions contained herein.

Submission of Quotes: All quotes shall be submitted and in the Government’s control no later than Monday, August 04, 2025 2:00 PM Central Standard Time (CST). Quotes shall be sent electronically via email to Caleb Parker at Caleb.Parker@va.gov. It is offeror’s responsibility to ensure all documents are in the Government’s control by the set forth due date and time. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Quote Content and Submission Instructions: The Government will conduct a preliminary scan of quotes for conformance to RFQ administrative requirements. A responsive offer is one that meets all the terms, conditions, and specifications of the RFQ. The offeror shall provide all documents listed below and comply with all quote instructions for their quote to be considered responsive to this solicitation. The preliminary scan may eliminate offerors that fail to provide all the required information and documents in the format and detail specified. Clarity and completeness of quotes are of the utmost importance.

Therefore, quotes must be complete and respond directly to the requirement of this RFQ. It is the offerors responsibility to ensure the submitted quote is in the proper format and the provided information is clearly understood and free of ambiguities.

System for Award Management (SAM): Offerors are required to be registered in SAM at the time an offer or quotation is submitted per FAR Subpart 4.1102 (a). Keep in mind that the SAM registration process can take time to complete. Offerors are encouraged to go to the SAM database at www.sam.gov and start the registration process as soon as possible. If you are already registered in SAM, remember that your SAM registration must be renewed at least annually – and renewed whenever any part of your registration needs to be updated.

(THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK)

http://www.sam.gov/

CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Phone: ______________________

Email: _______________________

SAM UEI Number: ________________

TAX ID: ______________________

b. GOVERNMENT:

Caleb Parker, Contract Specialist Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 Email: caleb.parker@va.gov

Ashley M. Haslauer, Contracting Officer Department of Veterans Affairs Network Contracting Office 16 2400 Canal Street New Orleans, LA 70119-6535 Email: Ashley.Haslauer@va.gov

STATEMENT OF WORK (SOW)

Pyxis Cubie Drawers mailto:caleb.parker@va.gov mailto:Ashley.Haslauer@va.gov

1. Background:

The G.V. (Sonny) Montgomery VA Medical Center (GVSM VAMC) has a requirement for BD Pyxis Cubie drawers for existing BO-Pyxis MedStations. This includes the equipment, related items, and turnkey installation.

2. Scope of Work:

The scope of work includes providing the equipment and turnkey installation. The equipment will be installed within the GVSM VAMC and must be fully operational and compatible with existing systems, equipment, and software.

3. Supplies/Services:

All items shall be completely new, and shall not be used, refurbished, recycled, or in any other form, including substitutions. The contractor shall not add or substitute any item(s) or component(s) without prior approval from the contracting officer. No government furnished property (GFP) or government furnished equipment (GFE) will be provided by the Government.

The Contractor shall be fully licensed to perform the work. A formal on-site survey may be conducted, if needed, to finalize system requirements prior to beginning any installation activities.

4. Specific Mandatory Deliverables, Tasks, and Salient Characteristics:

The contractor shall provide:

4.1 Twelve Product Number: 120242-02 Cubie Drawers HH 20-20-0

4.2 Product Number: 134218-0 I Drawer Change Install

5. Installation:

5.1 All work and installation will be coordinated with the GVSM VAMC Pharmacy POC, Office of Information and Technology, and Biomedical Engineering department.

5.2 A detailed installation schedule will be provided during the project implementation kick-off meeting.

5.3 The Contractor shall coordinate the schedule with the GVSM VAMC Pharmacy POC, and shall submit a schedule in writing to the GVSM VAMC Pharmacy POC for approval two weeks prior to the start of any work.

5.4 The Contractor will confine operations (including storage of materials) on the Government's premises to areas authorized and approved by the GVSM VAMC Pharmacy POC.

Workspace(s) and/or any other space(s) available shall be as determined by the GVSM VAMC Pharmacy POC.

5.5 The Contractor shall verify that the Cubie Drawers are turnkey ready and meet all the requirements in the contract through demonstration and validation prior to any sign-off and/or acceptance of the system.

5.6 The GVSM VAMC Pharmacy POC may sign off and/or accept the system after the system has been verified to be turnkey ready, and it has been verified that all requirements of the contract have been met.

5.7 The Contractor shall ensure proper integration with existing systems. A detailed compatibility test plan should be developed and executed to verify that the new equipment seamlessly integrates with current hardware and software systems.

6. Contingency Plan:

6.1 In case of unforeseen delays or issues, the Contractor shall immediately inform the GVSM VAMC Pharmacy POC and provide a revised plan of action within 24 hours.

6.2 The Contractor shall have a backup plan and resources in place to mitigate potential delays, including additional personnel or shifts if required.

7. System Support:

7.1 Warranty covers parts, labor; all other support is provided on a Time and Materials (T&M) basis during the warranty period.

7.2 Contractor will provide a call-back response for any needed repair(s) of the system within four (4) hours of a call from the VA during the normal working hours of 7 a.m. - 5 p.m. Central Standard Time, Monday through Friday, for one (1) year following the date of acceptance of the system.

7.3 Contractor will be available for any repair(s) of the system and provide repair(s) of the system on-site twenty-four hours per day and three-hundred and sixty-five (365) days per year for one (1) year following the date of acceptance of the system.

7.4 Contractor will conduct one (1) preventive maintenance visit during the one (1) year period following acceptance of the system.

7.5 Service reports, along with quarterly aggregate reports, shall be emailed, mailed, or faxed to GVSM VAMC's Chief of Biomedical Engineering or designee.

7.6 For any repairs or services that will be performed during normal working hours, the contractor's service representative will report to the GVSM VAMC Pharmacy POC or designee upon arrival. Upon completion of the work, the vendor's service representative must report in person to the Point of Contact and must present a copy of his/her field service report signed by the service using the equipment. This report must reflect the date and time of service, the name of the company, and the name of the vendor's service representative. At a minimum, this report must contain a detailed description of any services or repairs performed and identification of the units serviced. It must include a listing of replacement parts, when applicable. The report will also include the vendor's recommendations necessary to maintain the equipment in the best operating condition. Preventive maintenance procedures followed should be thoroughly documented (step-by-step) on the service report.

9. User and Service Manuals:

9.1 The Contractor shall provide GVSM VAMC with links to access the user manuals at the time of installation of the equipment.

9.2 Upgrades to the manuals shall be provided to the VA by the contractor free of charge.

10. Delivery:

10.1 The equipment, related parts, and other deliverables shall be delivered to the VA warehouse within 30 days of contract award.

10.2 The VA will transport the equipment, related parts, and other deliverables from the warehouse to the GVSM VAMC facilities for installation.

11. Packaging:

11.1 All items shall be marked clearly with the order number, obligation number, and delivery location within the hospital (e.g., warehouse).

11.2 All items shall be adequately packaged to prevent damage during shipping, handling, and storage. Bags or boxes or containers shall be whole, intact, and not otherwise torn or damaged.

11.3 Upon delivery, the Government shall examine all packages. The Contractor shall be required to replace damaged products at the Contractor's expense.

12. Administrative Data:

12.1 Contractor Point of Contact: The Contractor shall designate one (1) employee as the point of contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the contracting officer and GVSM VAMC Pharmacy POC, in writing for those times when the alternate shall act as the POC. The Contractor shall provide the name and telephone number of the person designated as POC and alternate POC on the space below:

POC:

Name: _______________________________________

Telephone Number: ____________________________

Alternate Point of Contact:

Name: _______________________________________

Telephone Number: ____________________________

12.2 Hours of Work:

- Installation will be conducted Monday through Friday during normal working hours from 7:30 a.m. to 4:30 p.m. Central Standard Time. Working after hours, on weekends, or on holidays is not authorized unless the GVSM VAMC Pharmacy POC has provided written authorization.

- Any requests to work during weekends, holidays, or after hours must be submitted in writing to the GVSM VAMC Pharmacy POC at least one (1) week prior to the requested dates. The requests must include the extent of the work, workers involved, the affected areas, and the estimated times of the work.

- Work will be executed so as to interfere as little as possible with the normal operations and/or functioning of the VA facilities.

See attached document: S02. Attachment D.1 Final Invoice Memo.