S02 CS 36C24121Q0346 Emergency Power Equipment PM.pdf

Combined Synopsis Solicitation – White River Junction VAMC – Emergency Power Equipment PM

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24121Q0346 and the solicitation is issued as a request for quotation

(RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05.

(iv) This requirement is being issued as an open market, small business set-aside. The associated NAICS code is 811219 for “Other Electronic and Precision Equipment Repair and Maintenance” with a small business size standard of $22MM million.

(v) The Government intends to award a firm-fixed price award for Emergency Power Equipment PM Services at the White River Junction VAMC as indicated in the Performance Work Statement (PWS).

Please see the attached PWS for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

PERFORMANCE WORK STATEMENT

A. GENERAL INFORMATION

1. Title of Project: Annual Automatic Transfer Switch maintenance

2. Scope of Work: Perform an Annual Maintenance on (28) ASCO Automatic Transfer Switches.

B. AUTOMATIC TRANSFER SWITCHES

1. This work must be completed by a ASCO trained and certified technician

2. De-energize the ATS.

3. Remove the arc shuts, pole covers and perform visual inspection of the main and arching contacts.

4. Test and recalibrate all trip-sensing and time-delay functions in the ATS.

5. Vacuum the accumulated dust from the ATS and accessory panels. Do not use compressed air.

6. Inspect for signs of moisture or signs of previous wetness or dripping.

7. Clean grime with an approved solvent (consult the OEM for approved solvent).

8. Inspect all insulating parts for cracks or discoloration due to excessive heat.

9. Inspect all main arcing contacts for erosion.

10. Inspect all main current-carrying contacts for pitting and discoloration due to excessive heat.

11. Inspect all control relay contacts for excessive erosion and discoloration due to excessive heat.

12. Manually operate the main transfer movement to check for proper contact alignment, deflection, gap and wiping action.

13. Check all cable and control wire connections and tighten if necessary.

14. Re-energize the ATS and conduct a test by simulating a normal source failure.

15. Perform an infrared scan.

16. Report for each ATS will be generated at completion of maintenance one paper copy and one electronic.

Automatic Transfer Switch Equipment list for White River Junction VAMC, VT

PRICE/COST SCHEDULE

Note: lines 0002-0009 are inclusive with line 0001. Lines 2001-4001 also include equivalents of lines 0002-0009 for each year.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Annual Maintenance Package including Essential Maintenance

Contract Period: Base POP Begin:

POP End:

Priority Emergency Service Response, inclusive N/C

Contract Period: Base

Emergency Service Calls, inclusive N/C

Contract Period: Base

Discount of Replacement Parts, inclusive N/C

Contract Period: Base

Discounted Labor Rates, inclusive N/C

Contract Period: Base

Direct Access to OEM Repair Parts, inclusive N/C

Contract Period: Base

Prompt Notification Factory Upgrades and New Releases, inclusive N/C

Contract Period: Base

Access to Emergency Stock, inclusive N/C

Contract Period: Base

Computer Generated Service Reports for all Covered Equipment, inclusive N/C Contract Period: Base

Contract Period: Option 1

Contract Period: Option 2

Contract Period: Option 3

Contract Period: Option 4

GRAND TOTAL

(vi) The Contractor shall provide all resources necessary to provide Emergency Power Equipment PM IAW the attached PWS. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is the White River Junction VAMC and/or CBOC locations as outlined in the PWS.

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addendas to the provision:

The full text of FAR provisions or clauses may be accessed electronically at:

http://acquisition.gov/comp/far/index.html.

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

(x) Submission of Quotes:

(1) Quotes: shall be received on or before the date and time specified in Section (xv) of this solicitation.

Note: Offers received after the due date and time shall not be considered.

(2) Offerors: shall submit their quotes electronically via email to carlton.lunsford@va.gov.

(3) Questions: shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. A site visit is scheduled for Dec 1, 2020 at 1:00PM EST, at the White River Junction VAMC, 555 Willard Ave, Newington, CT 06111- 2631. The cut-off date and time for receipt of questions is April 29, 2021 at 1:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.

(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

(x) FAR 52.212-2 Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government.

Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers.

Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

a. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

b. Ensure your representations and certifications are complete in the System for Award Management (SAM) ( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items" and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

2. Past Performance:

Provide (3) references of work, similar in scope and size with the requirement detailed in the PWS.

References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 – Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the PWS. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

3. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the PWS in a timely efficient manner.

a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the PWS.

b. Contractor shall demonstrate that their technicians meet the qualification standards stated in the

PWS.

c. Contractor shall provide a quality control plan, which explains the offerors approach to quality control and methodologies. An example quality assurance surveillance plan is attached, see Attachment 2 – QASP and can be utilized as a template.

d. Contractor shall provide all current and relevant licenses and/or certifications for the State of Connecticut.

e. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

The following solicitation provisions apply to this acquisition:

• 52.204-7 – System for Award Management (Oct 2018)

• 52.204-16 – Commercial and Government Entity Code Reporting (Aug 2020)

• 52.216-1 - Type of Contract (APR 1984)

• 52.217-5 – Evaluation of Options (Jul 1990)

• 852.233-70 - Protest Content/Alternative Dispute Resolution (OCT 2018)

• 852.233-71 - Alternate Protest Procedure (OCT 2018)

• 852.252-70 - Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

• 852.270-1 - Representatives of Contracting Officers (JAN 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• 52.212-4, Contract Terms and Conditions–Commercial Items

• Addendum to FAR 52.212-4

• 52.252-2 Clauses Incorporated by Reference (Feb 1998)

• 2.204-13 – System for Award management Maintenance (Oct 2018)

• 52.204-18 – Commercial and Government Entity Code Maintenance (Aug 2020)

• 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

The Government may extend the term of this contract by written notice to the Contractor within 10 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at 30 Days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years and 0 months.

• FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(DEC 2013)

• 852.203-70 - Commercial Advertising (May 2018)

• VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL

2016)(DEVIATION)

• 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

• 852.237-70 Indemnification and Medical Liability Insurance

• 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

(Jan 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

• 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

• 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

• 52.219-28, Post Award Small Business Program Representation (NOV 2020) (15 U.S.C 632(a)(2)).

• 52.222-3, Convict Labor (June 2003) (E.O. 11755).

• 52.222-21, Prohibition of Segregated Facilities (APR 2015).

• 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

• 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

• 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

• 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

• 52.232-33, Payment by Electronic Funds Transfer—System for Award Management ( 2018) (31 U.S.C. 3332).

• 52.222-54, Employment Eligibility Verification (OCT 2015).

All quotes shall be sent to Carlton Lunsford, carlton.lunsford@VA.gov

This is a Small Business Set-aside open-market combined synopsis/solicitation for Automated Transfer Switch Equipment services as defined herein. The government intends to award a Firm Fixed Price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes, must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

quotes shall list exception(s) and rationale for the exception(s).

(xv) Quotes shall be received not later than 5/4/2021 at 10:00am EST. All quotes will be emailed to carlton.lunsford@va.gov with the subject line to include . Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist Carlton Lunsford, carlton.lunsford@va.gov No later than 05/3/2019 by 1 pm.

Point of Contact

(xvi) The POC of this solicitation is Carlton Lunsford, carlton.lunsford@va.gov.