S02_Combined Synopsis Solicitation Commercial Products and Commercial Services.pdf

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 04/18/2025 Revision: 02

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Insert FAC 2025-04

This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339114, with a small business size standard of 750 Employees.

The FSC/PSC is 6520.

The VA Western Los Angeles Healthcare System is seeking to purchase mobile dental carts.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure

Unit Price

Total Price

0001 Pro Cart Dental Cart III or Equal

• Must have an internal air compressor that filling the air tank and pressurize the water.

• Must have vacuum system to use the saliva ejector or HVE

• Must have area for water bottles three handpiece connections, water toggle

• Must be compatible to what is currently being used.

• Wet/Dry foot control Automatic controls for one, two and three handpieces

• Accommodates most brands of handpieces and fiber optic systems

• Three-way syringe.

• Amalgam Separator.

• Adjustable High Volume

Excavation system

• Adjustable saliva ejector

3 EA

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• Asepsis designed chassis and handpiece holders

• Recessed controls for easy cleaning

• Air filter moisture separator

• Repair/Tool kit

• Side maneuvering handles and high-grade casters for easy movement of the cart

• Optional arm-mounted trays and system cover

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Delivery shall be provided no later than 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery

Address: 11301 Wilshire Blvd., Bldg.

297, Los Angeles, CA

Postal Code: 90073 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The full text of FAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” Jan 2025

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-17: Contractor Employee Whistleblower Rights 52.204-24: Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-10:Reporting Executive compensation and First-Tier Subcontract Awards 52.209-10: Prohibition on Contracting with Inverted Domestic Corporations 52.211-6: Brand Name or Equal 52.212-3: Offeror Representation and Certification Commercial Products and Commercial Services 52.219-13: Notice of Set-Aside of Orders Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program.

52.219-28: Postaward Small Business Program Representation https://www.va.gov/oal/library/vaar/index.asp https://sam.gov/

Effective Date: 04/18/2025 Revision: 02

52.222-3: Convict Labor 52.222-19: Child Labor-Cooperation with Authorities and Remedies 52.222-36: Equal Opportunity for Workers with Disabilities 52.222-40: Notification of Employee Rights Under the National Labor Relations Act 52.222-50: Combating Trafficking in Persons 52.225-1: Buy American Supplies 52.225-2: Buy American Certificate 52.232-33: Payment by Electronic Funds Transfer-System for Award Management 52.232-40: Providing Accelerated Payments to Small Business Subcontractors 52.233-4: Applicable Law for Breach of Contract Claim 852.214-72: Alternate Item(s) 852.232-72: Electronic submission of payment requests 852.252-70: Solicitations provisions or clauses incorporated by reference

Addendum to FAR 52.212-4 52.204-13 System for Award Management Maintenance (OCT 2018) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.229-3 Federal, State, and Local Taxes (FEB 2013) 852.203-70 Commercial Advertising (MAY 2018) 852.212-71 Gray Market and Counterfeit Items 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) 852.246-71 Rejected Goods (OCT 2018) (End of Addendum to 52.212-4)

Addendum to FAR 52.212-1 52.204-7 System for Award Management (NOV 2024) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-20 Predecessor of Offeror (AUG 2020) 52.211-6 Brand Name or Equal (AUG 1999) 52.225-18 Place of Manufacture (AUG 2018) 52.233-2 Service of Protest (SEPT 2006) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) (End of Addendum to 52.212-1)

Quote format and content – The quote must have information identifying the quoter, the solicitation number, and the contents as outlined below. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

To be considered for award, quotes must include:

1. Technical Acceptability

a. A technical description of the items(s) being quoted in sufficient detail to evaluate in compliance with the requirements in the solicitation.

b. Meet or Exceed Statement of Work and/or Salient Characteristics: Quotes must separately address each salient characteristic to be considered responsive to this solicitation. If offering an “or equal to” item, it is the quoters responsibility to

Effective Date: 04/18/2025 Revision: 02 provide adequate documentation to thoroughly determine and evaluate if the “or equal to” item meets and/or exceeds all salient characteristics.

c. You must either be the manufacturer and/or an authorized distributor. Authorized distributors must provide documentation from the manufacturer on the manufacturer’s letterhead.

2. Price

a. Complete all contract line-item numbers

3. Completion/Certification of 52.212-3, Offeror Representations and Certifications –

Commercial Products and Commercial Services (MAY 2024).

4. Completion/Certification of 52.225-2, Buy American Certificate (Oct 2022)

5. Verification of SAM registration

a. At the time of submission of quote, the Quoter must represent to the contracting officer that the offeror has an active registration in System for Award Management (SAM.gov) SAM.gov | Home

All quotes shall be sent to:

Brian Edwards at brian.edwards3@va.gov or Lynn Pettit at lynn.pettit@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Technical Acceptability (Adherence to Saliant characteristics) Pricing Past Performance.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

https://sam.gov/content/home mailto:brian.edwards3@va.gov mailto:lynn.pettit@va.gov

Effective Date: 04/18/2025 Revision: 02

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits an quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Quotation Amendments;

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3

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(10) Past performance information will not be considered in simplified acquisition procurements.

(11) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. In addition, the Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest quoted price.

https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

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(h) Multiple awards. The Government may accept issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the quotation, offers may not be submitted for quantities less than those specified in the RFQ. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571– 767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).)

The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier.

The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

The Quoter should indicate that it is an planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

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(k) [Reserved]

(l) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

(End of provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions in response to this RFQ shall be received not later than August 11:00AM CST, August 21, 2025, at brian.edwards3@va.gov and Lynn.Pettit@va.gov.

Submission of your response shall be received not later than 4:00PM CST, August 27, 2025 at brian.edwards3@va.gov and Lynn.Pettit@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point(s) of Contact Brian Edwards Brian.edwards3@va.gov

Lynn Pettit Lynn.pettit@va.gov mailto:brian.edwards3@va.gov mailto:Lynn.Pettit@va.gov mailto:brian.edwards3@va.gov mailto:Lynn.Pettit@va.gov mailto:Brian.edwards3@va.gov mailto:Lynn.pettit@va.gov