S02 - Combined Synopis 36C26225Q0610 Rev.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT SPECIAL ‐ Repair Cooling System B501 Emergency Power Generators

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE 90815

SOLICITATION NUMBER 36C26225Q0610

RESPONSE DATE/TIME/ZONE 03‐18‐2025 1600 PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET‐ASIDE SDVOSBC

PRODUCT SERVICE CODE J061

NAICS CODE 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT

Contract Specialist Marco Ramos marco.ramos1@va.gov 562‐766‐2329

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Greater Los Angeles VA Healthcare System

11301 Wilshire Blvd Los Angeles CA

POSTAL CODE 90073

COUNTRY USA

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02, effective 12/22/2023.

This solicitation is set-aside for: 100% Service Disable Veteran Owned Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $34 Million.

The FSC/PSC is J061.

The VA Greater Los Angeles Healthcare System (VAGLAHCS) is seeking a contractor to service the emergency Power generators for the main hospital building 500 at WLAVA.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

The following are the decision factors: Price, and past performance.

FAR Clause 52.219-75 Certificate of Compliance for Services and Construction is

REQUIRED to be submitted at time of quote submission.

All interested companies shall provide quotations for the following:

STATEMENT OF WORK (SOW)

1. Objective

The Greater Los Angeles VA Healthcare Engineering department is seeking experience contractors to service and repair large, closed loop systems over 300 gallons in volume.

The cooling system requiring maintenance consists of a closed loop radiator with make-up water system with expansion tank. Contractor to be awarded shall be able to demonstrate a minimum of five years’ experience repairing such cooling systems on their past performance of at least 300 gallons in volume.

2. Scope:

Share written plan of action with Engineering Facility Manager and Assistant Facility manager. Plan must be approved by Facility Manager prior to commencement of work.

Plan of action shall include isolation of one generator from the cooling system while maintaining the other generator online in case of a utility power outage the one generator can be cooled and carry the load.

Generator 1 cooling system service:

-Put electrical system related to generator 1 at building 501 at a safe electrical condition. Lock out tag out of all disconnects per NFPA 70E both Contractor and VA electrician shall have a lock on lock out tag out device.

-Isolate generator #1 and drain cooling system as required to service the radiator components and tubes.

-Lock out tag out any mechanical valves isolating the cooling system to be serviced.

-Remove and replace electric motor, fan blades, bearings, shafts and belts.

-Inspect the motor fan assembly for wear and confirm compatibility of replacement parts.

-Safely remove existing motor, fan blades, bearings, bushings, shafts and belts.

-Install new motor, fan blades, bearings, bushings, shafts and belts- all installation must be checked for proper alignment via laser alignment tool. Prior to installation of fan assembly, the fan shall be checked for balance as well as compatibility with the motor fan assembly. Balance certification of new fan shall be provided prior to job commencement.

-Remove radiator service end plugs and expose the radiator tubes.

-Route radiator tubes while ensuring not to damage the tubes method must be shared before approval to proceed. Must be able to safely remove debris, scale and obstruction without damaging the tubes.

-Perform Eddy Current test on the radiator tubes to assess the integrity of the material. Utilize the eddy current testing results to detect any cracks, corrosion, or material flaws within the radiator tubes. Document and report results of Eddy Current to VA point of contacts given. If there are any adverse readings pointing out a repair requiring immediate attention VA point of contact shall be made aware ASAP and documentation of notification shall be included on final report.

-Reassemble cooling system and refill system with water and chemical treatment required to reach appropriate PH level as per cooling system standards.

-Pressure test the system to manufacturer’s specifications to ensure functionality and that there are no leaks.

-Perform operational tests to confirm correct airflow and generator cooling system performance.

-Before moving on to generator 2 service a test with load with generator number 1 must be accomplished.

Generator 2 cooling system service:

-Put electrical system related to generator 2 at building 501 at a safe electrical condition. Lock out tag out of all disconnects per NFPA 70E both Contractor and VA electrician shall have a lock on lock out tag out device.

-Isolate generator #2 and drain cooling system as required to service the radiator components and tubes.

-Lock out tag out any mechanical valves isolating the cooling system to be serviced.

-Remove and replace electric motor, fan blades, bearings, shafts and belts.

-Inspect the motor fan assembly for wear and confirm compatibility of replacement parts.

-Safely remove existing motor, fan blades, bearings, bushings, shafts and belts.

-Install new motor, fan blades, bearings, bushings, shafts and belts- all installation must be checked for proper alignment via laser alignment tool. Prior to installation of fan assembly, the fan shall be checked for balance as well as compatibility with the motor fan assembly. Balance certification of new fan shall be provided prior to job commencement.

-Remove radiator service end plugs and expose the radiator tubes.

-Route radiator tubes while ensuring not to damage the tubes method must be shared before approval to proceed. Must be able to safely remove debris, scale and obstruction without damaging the tubes.

-Perform Eddy Current test on the radiator tubes to assess the integrity of the material. Utilize the eddy current testing results to detect any cracks, corrosion, or material flaws within the radiator tubes. Document and report results of Eddy Current to VA point of contacts given. If there are any adverse readings pointing out a repair requiring immediate attention VA point of contact shall be made aware ASAP and documentation of notification shall be included on final report.

-Reassemble cooling system and refill system with water and chemical treatment required to reach appropriate PH level as per cooling system standards.

-Pressure test the system to manufacturer’s specifications to ensure functionality and that there are no leaks.

-Perform operational tests to confirm correct airflow and generator cooling system performance.

Final test of system before VA signs off shall include a 4 hour under load test running both Generator 1 and Generator 2 VA personnel to document operating temperatures ensuring temperatures are within normal operating range.

Specific Tasks: Provide service, inspection and repair of cooling systems as mentioned above. Take readings of temperature and alignment/balancing. Turn in reports electronically to VA point of contact.

Performance Monitoring - Routine inspections by Facilities Personnel:

VA Personnel will monitor this service.

Place of Performance:

WLAVA

11301 Wilshire Blvd Los Angeles CA 90073

HOURS OF WORK:

Greater Los Angeles VA Healthcare System 08:00 AM – 5:00 PM PDT unless called in for emergency repair/service need.

** Excluding National holidays.

NATIONAL HOLIDAYS OBSERVED BY THE GOVERNMENT:

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

***PRICE/COST SCHEDULE***

Item

Number Description of Service Quantity Unit Unit Price Total

Price

Service EMD Emergency power generators for bldg. 500 cooling radiator/tower and motors/fans.

Service to include replacement of electric motors, fan blades, bearings, bushings, shaft, belts all parts labor and equipment to complete job as per SOW

JB

0002 Emergency CLIN for any work done outside normal business hours or unknown work found

JB

This contract/PO incorporates Department of Labor (DOL) Wage Determination (WD) 2015- 5613 (Rev28), dated 12/23/2024.

The wage determination can be found at https://sam.gov.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Dec 2022)

ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (Sep 2023)

• FAR 52.212-2, “Clauses Incorporated by Reference” (Feb 1998)

• FAR 52.203-17, “Contractor Employee Whistleblower Rights” (Nov 2023)

• FAR 52.204-13, “System for Award Management Maintenance” (Oct 2018)

• FAR 52.204-18, “Commercial and Government Entity Code Maintenance (Aug

2020)

• VAAR 852.203-70, “Commercial Advertising” (May 2018)

• VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Deviation)” (Jan 2023)

• VAAR 852.215-71, “Evaluation Factor Commitments” (Oct 2019)

• FAR 52.217-8, “Option to Extend Services” (Nov 1999)

• VAAR 852.232-72, “Electronic Submission of Payment Requests” (Nov 2018)

• VAAR 852.242-71, “Administrative Contracting Officer” (Oct 2020)

The following subparagraphs of FAR 52.212-5(DEV) (Dec 2023) are applicable: (b)(4), (5), (9), (12), (18), (26), (29), (31), (33), (34), (35), (36), (37), (39), (40), (48), (49), (55), (62), (51), (58), (c)(5).

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers.

All quotes shall be sent to the Network Contracting Office (NCO) Marco.Ramos1@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, and past performance.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 03/18/2025, 16:00 PST to Marco.Ramos1@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26225Q0610” in order to be considered respondent.

All questions are due no later than March 13, 2025 at 1600pm PST.

This solicitation is being made under FAR 13.106-2(b)(3) using Simplified Acquisition Procedures. Quotes should be based on the information provided as no discussions will be allowed after this date.

The following contract provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (SEP 2023)

ADDENDUM TO 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) o http://www.acquisition.gov/far/index.html (FAR) and o http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

• FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (NOV 2021)

• FAR 52.217-3, “Evaluation Exclusive of Options” (APR 1984)

• VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN 2008)

(End of Addendum to FAR 52.212-1)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (DEC 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(5), (7), (9), (12), (18)(i), (23), (26)(i), (29), (30), (31), (33), (34)(i), (36)(i), (39), (48), (55), (62), (c)(1), (2), (5), (7), (8).

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and

Commercial Services” (NOV 2023)

ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions—Commercial

Products and Commercial Services” applies to and is included with this acquisition.

FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

FAR 52.203-17, “Contractor Employee Whistleblower Rights” (NOV 2023)

FAR 52.204-9, “Personal Identity Verification of Contractor Personnel” (JAN 2011)

FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG

2020)

VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

VAAR 852.204-70, “Personal Identity Verification of Contractor Personnel” (MAY

2020)

FAR 52.217-8, “Option to Extend Services” (NOV 1999)

VAAR 852.219-75, “VA Notice of Limitations on Subcontracting—Certificate of

Compliance for Services and Construction” (JAN2023) (Deviation)

VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Products and Commercial Services” (MAY 2024)

The following subparagraphs of FAR 52.212-5 are applicable: subparagraph (b)(5), (9), (11), (12), (25), (26), (31), (33), (34), (36), (39), (46), (51), (55), (59), (c)(1), (7), and (8).

All quotes shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors- Commercial Products and Commercial Services”. (SEP 2023).

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Marco Ramos at marco.ramos1@va.gov.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Submissions shall include your quote, using the above schedule, as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered “ineligible for award”. A filled-out FAR 52.219-75 MUST also be included in the submission or it will be considered “ineligible for award”.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

Point of Contact:

Marco Ramos, Contract Specialist, Marco.Ramos1@va.gov.