S02 Bio-Haz 36C24822Q0069 12-16-2021.docx

36C24822Q0069

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24822Q0069 12-16 -202 Duane Jones

813.972.2000 ext 5261 01-04 -202 0500 pm

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637 562112 $41.5 Million

NET 30

N/A X Department of Veterans Affairs James A. Haley Veterans Hospital (90C) 13000 Bruce B. Downs Blvd Tampa FL 33612 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page This solicitation is being evaluated as a Comparative Analysis.

“Comparative Evaluation” is the act of comparing two or more proposals in response to a Request for Quote (RFQ).

The item-by-item comparison is performed by comparing each offer or proposal to one another to determine which provides the best benefit to the government.”

The Quotes are due by January 4 th

:00 PM EST.

See CONTINUATION Page X Clarelle Sylvain Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM INFORMATION Base Option – February 12, 2022 – February 11, 2023 The contractor is not responsible for providing sharps containers; these are purchased and stocked by the VA.

The contractor is responsible for providing a total of approx. 350 properly labeled 4x4(4.12) cubic foot (cu. ft.) online items as indicated.

Bio-hazardous waste removal for James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd, Tampa, FL 33612.

610-650 TB02 – 130gl Reusable Containers 4-6 96gl – Reusable Containers 4-6 30gl – Reusable Containers Estimated average of 37,500 pounds per month with a frequency of 6 pick-ups per week.

New Port Richey VA Outpatient Clinic (NPROPC).

Estimated average of 708 pounds per month 10 - 96gl Reusable Containers

Frequency of 2 pick-ups per week.

Mental Health Outpatient Clinic (MHOPC), 10770 N. 46TH ST. Bldg. E, Tampa, FL 33617

Estimated average of two (2), 4.12 cubic foot boxes with a Frequency of 1 pick-up per month.

Primary Care Annex (PCA), 13515 Lake Terrace Lane, Tampa, FL 33637.

Estimated average of 600 pounds per month 10-12 – 96gl Reusable Containers

Frequency of 3 pick-ups per week.

Falls Clinic, 8900 Grand Oaks Circle, Tampa, FL 33637.

Estimated average of one (1) – 4.12 cubic foot box with an estimated frequency of 4 pick-ups per year.

**Pick-up is on-call and coordinated through the COR.

Note: Not to exceed 4,800 lbs. for 12 months of usage.

Research Development, 3802 Spectrum Blvd, Suites 300 & 308, Tampa, FL 33612.

Estimated average 83 pounds per month Three (3) - 30gal reusable Containers

Frequency of bi-weekly pickup.

Lakeland CBOC, 4237 S. Pipkin Road, Lakeland, FL 33811 Building 1 Estimated average of one (1) –96gl Reusable Container

Lakeland Mental Health 4231 S. Pipkin Rd. Lakeland, FL 33811 Building 2 Estimated average of one (1) –4.12 cubic foot box (Building right next to each other) with an estimated frequency of 4 pick-ups per year.

Zephyrhills CBOC, 6937 Medical View Lane, Zephyrhills, FL 33541.

Estimated average of one (1) – 4.12 cubic foot box

With an estimated frequency of 4 pick-ups per year.

Brooksville CBOC, 14540 Cortez Blvd, Brooksville, FL 33811.

Estimated average of one (1) 96gl Reusable Container and two (2) 4.12 boxes

With an estimated frequency of 4 pick-ups per year. *Pick-up is on-call and coordinated through the COR.

Emergency Category A: Infectious Substances - in a form of capable of causing life threatening or fatal diseases (this is a no cost clin- these costs will be negotiated on a case by case basis).

SOHI CBOC, 12920 Summerfield Crossing Road, Riverview, FL 33578.

Estimated average of 20 Boxes – 4.12 cubic foot boxes

With an estimated frequency of 6 days per week

Pharmacy Services, 12210 Bruce B. Downs Blvd, TAMPA, FL 33612.

With an estimated frequency of 1 pick-up per month.

Lecanto CBOC 2804 W Marc Knighton Ct Suite A, Lecanto, FL 34461 Estimated average 10 pounds per month one (1) 96gl Reusable Container With a frequency of bi-weekly pickup.

Note: Not to exceed 120 lbs. for 12 months of usage.

ITEM INFORMATION Option 1– February 12, 2023 – February 11, 2024 The contractor is not responsible for providing sharps containers; these are purchased and stocked by the VA.

The contractor is responsible for providing an approximate total of 350 properly labeled 4x4 cubic foot (cu. ft.) as indicated online items.

Bio-hazardous waste removal for

610-650 - TB02 – 130gl Reusable Containers 4-6 96gl – Reusable Container

New Port Richey VA Outpatient Clinic (NPROPC).

Mental Health Outpatient Clinic (MHOPC),

Primary Care Annex (PCA), 13515 Lake Terrace Lane, Estimated average of 600 pounds per month

Falls Clinic, 8900 Grand Oaks Circle, Tampa, FL 33637.

Estimated average of one (1) – 4.12 cubic foot box with an estimated frequency of 4 pick-ups per year.

Research Development, 3802 Spectrum Blvd, Suites 300 & 308, Tampa, FL 33612.

Lakeland CBOC, 4237 S. Pipkin Road, Lakeland, FL 33811

Lakeland Mental Health 4231 S. Pipkin Rd. Lakeland, FL 33811 Building 2 Estimated average of one (1) –4.12 cubic foot box (Building right next to each other) with an estimated frequency of 4 pick-ups per year.

Zephyrhills CBOC, 6937 Medical View Lane, Zephyrhills, FL 33541.

With an estimated frequency of 4 pick-ups per year.

Brooksville CBOC, 14540 Cortez Blvd, Brooksville, FL 33811.

With an estimated frequency of 4 pick-ups per year. *Pick-up is on-call and coordinated through the COR.

Emergency Category A: Infectious Substances - in a form of capable of causing life threatening or fatal diseases (this is a no cost clin- these costs will be negotiated on a case by case basis).

SOHI CBOC, 12920 Summerfield Crossing Road, Riverview, FL 33578.

Pharmacy Services, 12210 Bruce B. Downs Blvd, TAMPA, FL 33612.

With an estimated frequency of 1 pick-up per month.

Lecanto CBOC 2804 W Marc Knighton Ct Suite A, Lecanto, FL 34461 one (1) 96gl Reusable Container With a frequency of bi-weekly pickup.

GRAND TOTAL

ITEM INFORMATION Option 2– February 12, 2024 – February 11, 2025 The contractor is not responsible for providing sharps containers; these are purchased and stocked by the VA.

The contractor is responsible for providing an approximate total of 350 properly labeled 4x4 cubic foot (cu. ft.) as indicated online items.

Bio-hazardous waste removal for

610-650 - TB02 – 130gl Reusable Containers 4-6 96gl – Reusable Container

New Port Richey VA Outpatient Clinic (NPROPC).

Mental Health Outpatient Clinic (MHOPC),

Primary Care Annex (PCA), 13515 Lake Terrace Lane, Estimated average of 600 pounds per month

Falls Clinic, 8900 Grand Oaks Circle, Tampa, FL 33637.

Estimated average of one (1) – 4.12 cubic foot box with an estimated frequency of 4 pick-ups per year.

Research Development, 3802 Spectrum Blvd, Suites 300 & 308, Tampa, FL 33612.

Lakeland CBOC, 4237 S. Pipkin Road, Lakeland, FL 33811

Lakeland Mental Health 4231 S. Pipkin Rd. Lakeland, FL 33811 Building 2 Estimated average of one (1) –4.12 cubic foot box (Building right next to each other) with an estimated frequency of 4 pick-ups per year.

Zephyrhills CBOC, 6937 Medical View Lane, Zephyrhills, FL 33541.

With an estimated frequency of 4 pick-ups per year.

Brooksville CBOC, 14540 Cortez Blvd, Brooksville, FL 33811.

With an estimated frequency of 4 pick-ups per year. *Pick-up is on-call and coordinated through the COR.

Emergency Category A: Infectious Substances - in a form of capable of causing life threatening or fatal diseases (this is a no cost clin- these costs will be negotiated on a case by case basis).

SOHI CBOC, 12920 Summerfield Crossing Road, Riverview, FL 33578.

Pharmacy Services, 12210 Bruce B. Downs Blvd, TAMPA, FL 33612.

With an estimated frequency of 1 pick-up per month.

Lecanto CBOC 2804 W Marc Knighton Ct Suite A, Lecanto, FL 34461 one (1) 96gl Reusable Container With a frequency of bi-weekly pickup.

ITEM INFORMATION Option 3– February 12, 2025 – February 11, 2026 The contractor is not responsible for providing sharps containers; these are purchased and stocked by the VA.

The contractor is responsible for providing an approximate total of 350 properly labeled 4x4 cubic foot (cu. ft.) as indicated on line items.

Bio-hazardous waste removal for

610-650 - TB02 – 130gl Reusable Containers 4-6 96gl – Reusable Container

New Port Richey VA Outpatient Clinic (NPROPC).

Mental Health Outpatient Clinic (MHOPC),

Primary Care Annex (PCA), 13515 Lake Terrace Lane, Estimated average of 600 pounds per month

Falls Clinic, 8900 Grand Oaks Circle, Tampa, FL 33637.

Estimated average of one (1) – 4.12 cubic foot box with an estimated frequency of 4 pick-ups per year.

Research Development, 3802 Spectrum Blvd, Suites 300 & 308, Tampa, FL 33612.

Lakeland CBOC, 4237 S. Pipkin Road, Lakeland, FL 33811

Lakeland Mental Health 4231 S. Pipkin Rd. Lakeland, FL 33811 Building 2 Estimated average of one (1) –4.12 cubic foot box (Building right next to each other) with an estimated frequency of 4 pick-ups per year.

Zephyrhills CBOC, 6937 Medical View Lane, Zephyrhills, FL 33541.

With an estimated frequency of 4 pick-ups per year.

Brooksville CBOC, 14540 Cortez Blvd, Brooksville, FL 33811.

With an estimated frequency of 4 pick-ups per year. *Pick-up is on-call and coordinated through the COR.

Emergency Category A: Infectious Substances - in a form of capable of causing life threatening or fatal diseases (this is a no cost clin- these costs will be negotiated on a case by case basis).

SOHI CBOC, 12920 Summerfield Crossing Road, Riverview, FL 33578.

Pharmacy Services, 12210 Bruce B. Downs Blvd, TAMPA, FL 33612.

With an estimated frequency of 1 pick-up per month.

Lecanto CBOC 2804 W Marc Knighton Ct Suite A, Lecanto, FL 34461 one (1) 96gl Reusable Container With a frequency of bi-weekly pickup.

ITEM INFORMATION Option 4– February 12, 2026 – February 11, 2027 The contractor is not responsible for providing sharps containers; these are purchased and stocked by the VA.

The contractor is responsible for providing an approximate total of 350 properly labeled 4x4 cubic foot (cu. ft.) as indicated online items.

Bio-hazardous waste removal for

610-650 - TB02 – 130gl Reusable Containers 4-6 96gl – Reusable Container

New Port Richey VA Outpatient Clinic (NPROPC).

Mental Health Outpatient Clinic (MHOPC),

Primary Care Annex (PCA), 13515 Lake Terrace Lane, Estimated average of 600 pounds per month

Falls Clinic, 8900 Grand Oaks Circle, Tampa, FL 33637.

Estimated average of one (1) – 4.12 cubic foot box with an estimated frequency of 4 pick-ups per year.

Research Development, 3802 Spectrum Blvd, Suites 300 & 308, Tampa, FL 33612.

Lakeland CBOC, 4237 S. Pipkin Road, Lakeland, FL 33811

Lakeland Mental Health 4231 S. Pipkin Rd. Lakeland, FL 33811 Building 2 Estimated average of one (1) –4.12 cubic foot box (Building right next to each other) with an estimated frequency of 4 pick-ups per year.

Zephyrhills CBOC, 6937 Medical View Lane, Zephyrhills, FL 33541.

With an estimated frequency of 4 pick-ups per year.

Brooksville CBOC, 14540 Cortez Blvd, Brooksville, FL 33811.

With an estimated frequency of 4 pick-ups per year. *Pick-up is on-call and coordinated through the COR.

Emergency Category A: Infectious Substances - in a form of capable of causing life threatening or fatal diseases (this is a no cost clin- these costs will be negotiated on a case by case basis).

SOHI CBOC, 12920 Summerfield Crossing Road, Riverview, FL 33578.

Pharmacy Services, 12210 Bruce B. Downs Blvd, TAMPA, FL 33612.

With an estimated frequency of 1 pick-up per month.

Lecanto CBOC 2804 W Marc Knighton Ct Suite A, Lecanto, FL 34461 one (1) 96gl Reusable Container With a frequency of bi-weekly pickup.

PER YEAR

B.3 PERFORMANCE WORK STATEMENT

BIO-HAZARDOUS WASTE REMOVAL SERVICES

STATEMENT OF WORK

JAMES A. HALEY VETERANS’ HOSPITAL

1. GENERAL REQUIREMENTS

The Contractor shall furnish all labor, equipment, sanitized, disinfected and labels for containers, supplies, materials, transportation and supervision required to provide pick up, transport, incineration and/or acceptable disposal of biomedical infectious, veterinary, chemotherapy, biological/pathological, “sharps” waste, and contaminated wastes from the following facilities:

a) James A. Haley VAMC* (JAHVAMC), 13000 Bruce B. Downs Blvd., Tampa, FL 33612

b) New Port Richey OPC* (NPROPC), 9912 Little Road, New Port Richey, FL 34654

c) Mental Health OPC (MHOPC), 10770 N. 46th Street Building E, Tampa, FL 33617

d) Primary Care Annex (PCA), 13515 Lake Terrace LN, Tampa, FL 33637

e) Falls Clinic, 8900 Grand Oaks Circle, Tampa, FL 33637

f) Research Dept., 3802 Spectrum Blvd. Suites 300 & 308, Tampa, FL 33612

g) Pharmacy Service, 12210 Bruce B. Downs Blvd., Tampa, FL 33612

h) Lakeland CBOC*, 4237 S. Pipkin Rd., Lakeland, FL 33811

i) Lakeland Mental Health 4231 S. Pipkin Rd., Lakeland, FL 33811

j) Zephyrhills CBOC, 6937 Medical View Lane, Zephyrhills, FL 33541

k) Brooksville CBOC, 14540 Cortez Blvd. Suite 108, Brooksville, FL 34613

l) South Hillsborough CBOC, 12920 Summerfield Crossing Rd, Riverview, FL 33578

m) Lecanto CBOC, 2804 W Marc Knighton Ct Suite A, Lecanto, FL 34461

*VAMC = Veterans Affairs Medical Center *OPC = Outpatient Clinic *CBOC = Community Based Outpatient Clinic

The contractor is not responsible for providing sharps containers. The sharps containers are purchased and stocked by the VA.

The contractor is responsible for providing:

1. TB02 130gl/96gl Reusable Containers and TB01 30gl reusable containers

2. An approximate total of 50 properly labeled 4x4 cubic foot (cu. ft.) locations listed in table below and see Section D for pictures of containers.

130gl or larger Reusable

TB02

96gl reusable Reusable

TB01

30gl reusable Reusable 4.12CF Boxes

The contractor shall also provide two (2) “6 Pack” Bio-Hazardous Storage Bin or similar for use at the PCA.

The contractor shall use the following procedures to handle Bio-Hazardous Waste.

· All bio-waste containers filled to the full line mark are to be removed and replaced.

· Containers will be collected at a location provided and identified on a signed manifest showing the date collected, number and size of the used containers collected, and the number and size of the clean containers being left onsite. A copy must be left with the Contracting Officers Representative (COR) or their designee who will provide said copy to the COR on the day of collection.

· The contractor shall respond to any urgent exchange needs within one working day unless otherwise agreed to by the COR.

The primary point of contact for all communication between the Contractor and the Government will be the Contracting Officer’s Representative (COR). He or she will furnish technical guidance and advice under this contract. He or she will be appointed by and represent the Contracting Officer. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the Contract. Those matters are the responsibility of the Contracting Officer and will not be delegated.

The Contractor shall pick up, transport, treat and/or dispose of biomedical waste in accordance with all applicable Local, Country, State of Florida, and Federal (Environmental Protection Agency EPA, Department of Transportation) laws, policies, guidelines and VA infectious medical waste requirements as stated in Paragraph 3. The Contractor shall also have an assigned U.S. EPA authorization and identification number, necessary Department of Transportation permits and insurance prior to transport and or disposal of subject waste. If contractor requires additional information, they may contact the U.S. EPA regional office.

This Contract will encompass emergency “Category A” response by the contractor. The Contract Line-Item Numbers (CLINs) found in section B.3 Price/Cost Schedule are no cost. Once a “Category A” case is confirmed and any special permits have been obtained, these costs will be determined on a case-by-case basis.

2. DEFINITIONS

MEDICAL WASTE:

Contaminated dressings, tissues, gloves, masks, hair covers and other materials from isolation rooms packed and tied in “RED BAGS” (red plastic leak-proof bags).

BIOLOGICAL AND PATHOLOGICAL WASTE:

Human anatomical parts, waste tissue, blood, microbial cultures, stool samples and other materials packed in tired and leak-proof “RED BAGS”.

VETERINARY WASTE AND ANIMAL CARCASSES:

Animal parts, carcasses, waste tissue and other veterinary waste packed in tied and leak-proof “RED BAGS”.

CANCER CHEMOTHERAPY WASTE:

Discarded items which have been contaminated by chemotherapeutic drugs or antineoplastic agents, provided that such items, including trace drugs used against malignant cells in treatment of cancerous tumors, vials and syringes, gauze and gloves, infusion bags and other materials shall be empty or contain only such trace amounts of chemotherapeutic drugs as are allowable under applicable Federal, state, county or municipal laws, regulations and guidelines so as to be considered waste.

INFECTIOUS WASTES:

· Laboratory wastes, including cultures of etiologic agents, which pose a substantial threat to health due to their volume and virulence.

· Pathologic specimens, including human or animal tissues, blood elements, excreta and secretions which contain etiologic agents and attendant disposable fomites.

· Surgical specimens, including human or animal parts and tissues removed surgically or at autopsy which contains etiologic agents and attendant disposable fomites.

· Equipment, instruments, utensils and other disposable materials which are likely to transmit etiologic agents from the room of humans, or the enclosures of animals which have been isolated because of suspected or diagnosed communicable disease.

· Human dialysis waste materials including arterial lines and dialysate membranes.

· Carcasses of animals infected with etiologic agents which may present a substance hazard to public health if improperly managed.

· Any other material which, in the determination of the facility infection control staff, presents a significant danger of infection because it is contaminated with or may reasonably be expected to be contaminated with etiologic agents.

· Provide incident response to all Category A-B within a 24-hour response time – performed in accordance with Centers for Disease Control & Prevention (CDC) guidelines. http://www.bt.cdc.gov/Agent/agentlist- category.asp Reference 3.4 DOT Guidelines (40 CFR parts 171-180)

ETIOLOGIC AGENTS:

A type of microorganism, helminthic or virus which causes or significantly contributes to the case of increased morbidity or mortality of human beings.

3. INCINERATED INFECTIOUS WASTES

a) Infectious wastes that have been incinerated, steam sterilized or otherwise treated to be non-infectious, may be handled as noninfectious, nonhazardous, regular solid waste unless the material is defined as a hazardous waste (40 CFR 261.4(b)) or hazardous material (49 CFR 171.8 and 49 U.S.C. 5103)

b) HAZARDOUS WASTE (40 CFR 261.4(b))

“Hazardous Waste” means any waste material or mixture of wastes which is toxic, corrosive, flammable, an irritant, a strong sensitizer or which generates pressure through decomposition, heat or other means, if such a waste or mixture of wastes may cause substantial injury, serious illness or harm to humans, domestic livestock or wildlife. Hazardous waste includes extremely hazardous waste.

c) HAZARDOUS MATERIAL (49 CFR 171.8 and 49 U.S.C. 5103)

“Hazardous Material” means any substance or mixture of substance which is toxic, corrosive, flammable, an irritant, a strong sensitizer or which generates pressure through decomposition, heat or other means, if such a substance or mixture of substances may cause substantial injury, serious illness or harm to human, domestic livestock or wildlife. Hazardous material includes extremely hazardous material.

d) DOT Guidelines (40 CFR parts 171-180)

CATEGORY A: An infectious substance in a form capable of causing permanent disability or life threatening or fatal disease in otherwise healthy humans or animals when exposure to it occurs. An exposure occurs when an infectious substance is released outside of its protective packaging, resulting in physical contact with humans or animals. Classification must be based on the known medical history or symptoms of the source patient or animal, endemic local conditions, or professional judgment concerning the individual circumstances of the source human or animal. Category A poses a higher degree of risk than Category B.

CATEGORY B: An infectious substance not in a form generally capable of causing permanent disability or life-threatening or fatal disease in otherwise healthy humans or animals when exposure to it occurs. This includes Category B infectious substances transported for diagnostic or investigational purposes.

4. DISPOSAL AND SANITATION REQUIREMENTS

1. Contractor shall employ the proper methods of treating and destruction of wastes such as incineration and recycling or any other acceptable methods in accordance with EPA and industry standards. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance.

2. The pick-up area where containers are placed shall be maintained in a clean, orderly, sanitary condition. Particular attention shall be paid to the prompt clean-up of oil and/or grease leakage or spills, either generated from vehicles used to haul containers or because of a container leakage.

3. Should hazardous, radiological, DEA controlled substances, or universal waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor will be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors and staff of the medical center. The remediation efforts shall be performed to the satisfaction of the cognizant regulatory authorities and the VISN 8 Environmental Protection Program Manager. Contractor shall immediately notify the COR of any incident on VA property.

4. Contractor furnished containers shall be kept serviceable, neat clean and sanitary in appearance and repaired or replaced as necessary. Cleaning and decontamination of containers shall not be performed on Government property. Contractor shall provide manufacture’s specification and descriptive literature for approval. Waste containers shall be United Nation (UN) and Department of Transportation (DOT) approved.

5. CONTAINERS

a) The Contractor shall provide TB02 – 130gl reusable containers, 96gl reusable containers, 30gl reusable containers and 4.12cf leak resistance biohazard waste container. These containers shall be in serviceable condition with tight fitting lids, durable, rigid, puncture resistant, leak-proof, labeled, color-coded, and clearly marked (or markable).

b) Inspection for leaks and corrosion shall be performed routinely by the Contractor prior to furnishing containers to the VA. VA Personnel will distribute the containers throughout the facility and will return them to the waste pick-up area.

c) The Contractor shall provide 4 x 6-inch biohazard labels for application on the containers.

d) The Contractor shall properly cleanse the containers prior to distribution to the VA Facility with a hospital grade disinfectant and each container shall be clean and free of foul or offensive odors.

6. DOCUMENTATION

a) The manifest shall be used to track the waste from the point of generation to the designated disposal location. Once the material has reached the disposal facility, a copy of the manifest and certificate shall be provided to the COR, confirming that the material has been properly handled and disposed of. The Contractor shall provide a manifest for each pick-up, certifying the number of containers and types of waste picked up, removed and transported from each VA Facility and, upon destruction of the waste, shall provide appropriate copies of the manifest form to indicate date, place and manner of destruction and/or disposal. VA will keep its copy on file in accordance with agency procedures.

b) Monthly Report:

The Contractor shall also provide, in accordance with applicable regulation, a detailed daily activity statement which shows in columnar form information including, but not limited to,

a) Service dates

b) Types and quantities of treated and disposed waste

c) Container/tub number

d) Weight (in pounds)

e) Pick-up location,

f) Methods of treatment and disposal

g) Location of licensed treatment and disposal facilities

The tracking documents shall be provided to the COR on a monthly basis along with monthly invoices that reference the line item as listed in the Price/Cost in Section B of the Contract.

c) Weight System:

The Contractor shall provide a certifiable weighing system to enable proper billing for “tare weight” waste poundage disposed, i.e., if the disposal container weighs 10 pounds and the Contractor is to dispose of 10 containers, each container shall be weighed, and container total weight is subtracted from the gross container weight to determine the total waste poundage to be recorded.

d) Spill Report:

When waste is spilled by the contractor at any pickup or storage location or during transport, the contractor shall submit a Spill Report identifying the spills. Such incidents shall be reported to the COR immediately, by telephone and in writing no later than seven (7) workdays after leaving the site. The Spill Report shall list at a minimum the type of spill, amount of waste, and personnel exposed to the spilled waste.

The Contractor shall provide certification that the spill was removed, including a statement concerning the effect on any employees, and a description of the cause and corrective measure instituted by Contractor to ensure spills do not occur again. The Contractor is responsible for cleaning up spills that are caused by contractor employees.

e) Transportation:

Hazardous waste shall be transported on the public highways by Environmental Protection Agency (EPA) approved (with DOT implications) licensed haulers to an approved disposal site. All Contractor vehicles used to transport hazardous waste must be currently licensed, permitted or otherwise registered in accordance with all applicable Federal, State, and Local laws. License number must be posted on the exterior of the vehicle. Each truck or van transporting hazardous waste must have an emergency spill clean-up plan and basic cleanup equipment on board.

f) Method of disposal:

Waste generated by the facilities and approved for transport to storage stations shall not be commingled in the same shipping container with wastes from other VA Healthcare System or any other generator, unless allowed by law. Disposal method shall be by recycle, incineration, treatment or land burial, whichever is appropriate and in compliance with Federal, State, and Local disposal regulations. The Contractor shall use a treatment, storage, or disposal facility that has a valid permit to manage hazardous waste. The Government must approve all disposal facilities used by the Contractor.

7. SAFETY TRAINING

a) Contractor shall provide documentation for yearly in-service training to VA Employees, upon request of the VA Facility. Training shall include methods on how to identify and handle infectious waste with special emphasis of Right to Know compliance. Training shall also include applicable requirements of the U.S. Department of Transportation as a waste generator.

b) Contractor shall comply with all applicable federal, state, county regulations on workers’ safety standards and related training. All Contractor personnel involved in the performance of this contract shall have received training regarding the handling of infectious materials, and emergency procedures to be followed in case of a spill notice of award of the con. Certification of such training must be provided within 15 days of receiving training. Certification for any new employees shall be provided to the COR within thirty (30) days of receipt of the training.

c) The Contractor will be responsible for properly containerizing all lab-packs and for assuming all safety measures (example: PPE) to prevent harm or injury to VA patients, visitors, employees, contractor employees, and the environment (example: storm drains). The VISN Environmental Protection Manager and local VA COR(s), Safety Officer/Specialists, Industrial Hygienists, Green Environmental Management System (GEMS) Coordinators and VA Police have the authority under this contract to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property or the environment. This verbal order shall be followed up by a written stop work order issued by the Contracting Officer (CO) as soon as feasible after the imminently hazardous situation has been stabilized or abated.

8. IDENTIFICATION BADGE/UNIFORM:

Contractor personnel are required to wear ID badges during the entire time they are on VA Healthcare System grounds. ID Badges must have an identification picture and state the name of the individual and company represented. Contractor personnel shall contact the COR at each site for procedures specific to that site.

9. PARKING:

Park only in areas designated by the COR or otherwise directed by VA Police and Security Service Personnel. The Contractor shall display on each of its vehicles the company name in a manner and size that is clearly visible. The Contractor shall conform to the posted speed limits and parking restrictions set at each Government facility.

10. WORK INJURIES:

The VA Healthcare System Emergency Room is available for emergency treatment of job-site injuries. If any employee is injured, the person may be taken directly to the Emergency Room, but the COR must be notified by the end of the following weekday and an injury report must be filed with the VA Police & Security Service. Care will be rendered at the rates established by local procedures.

11. INDEMNIFICATION:

It is expressly agreed and understood by the Contractor and the VA Healthcare System that the Contractor agrees to indemnify the VA against all liabilities, claims, penalties incident to death, bodily injuries, destruction or damage to property, contamination of adverse effects on the environment or any violation of government laws, regulations or orders, caused in whole or part by the Contractor’s breach of any term of this agreement or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract.

12. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Prior to performing any service or repair on a non-contract nature, the Contracting Officer and the COR must be advised of the reasons for this additional work. The Contracting Officer or his/her designee in consultation with the COR may authorize the additional services or repairs under a separate purchase authorization. Reimbursement will not be made unless prior authorization is obtained.

13. SMOKING POLICY:

Smoking is permitted only in designated areas which vary at individual VA Healthcare System sites.

14. CONTRACTORS DISPOSAL LOCATIONS:

Contractor shall provide the COR with a list of disposal facilities that will be used in conjunction with this contract. This list must include the name of the company, address, city, and state, zip code, telephone number, ESPA ID number, and disposal methods.

15. PENALITIES AND FINES:

The Contractor shall satisfy all applicable regulatory agency requirements. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, the contractor shall reimburse the Government for the amount of the fine.

16. LIABILITY 28.307-2

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability.

1. The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

2. Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability.

The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17. INTERFERENCE TO NORMAL FUNCTION

Contractor personnel shall interrupt their work at any time to avoid interference with patient care procedures and the normal function of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

18. MODIFICATION & CHANGES TO THE SOW

Any modification to the contract will be in writing. The modification will be prepared by the VA Contracting Officer (CO) prior to going into effect.

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

19. PERIOD OF PERFORMANCE

This contract shall consist of a base year (12 months) plus four pre-priced one-year option periods.

13000 Bruce B. Downs Blvd Tampa, FL 33612 37,500 lbs. (avg.)

450,000 lbs. est. annually

9912 Little Road, New Port Richey, FL 34654 708 lbs.

(avg.)

8,500 lbs. est. annually

10770 N 46th St, Bldg. E Tampa, FL 33617 4 Containers (avg.)

12 containers est. annually

13515 Lake Terrace LN, Tampa, FL 33637 600 lbs. (avg.)

7,200 est. annually

8900 Grand Oaks Circle, Tampa, FL 33637 1 Container

12 Containers est. annually

3802 Spectrum Blvd.

Suites 300 & 308 Tampa, FL 33612

83.3 lbs. (avg) 30gl reusable container 1,000 lbs. est. annually

Lakeland CBOC 4237 S. Pipkin Rd.

Lakeland, FL 33811

Lakeland Mental Health 4231 S. Pipkin Rd.

Lakeland, FL 33811

(Building right next to each other)

1- 96gl reusable container

1-4.12 Cubic foot Container

Zephyrhills CBOC 6937 Medical View Lane Zephyrhills, FL 33541 1 Container 12 containers est. annually

Brooksville CBOC 14540 Cortez Blvd.

Suite 108 Brooksville, FL 34613

1 - 96gl reusable container 2 - 4.12 Cubic Foot Container 12 containers est. annually

235 Containers est. annually

Pharmacy Service (119) 12210 Bruce B. Downs Blvd Tampa, FL 33612 1 Container 12 containers est. annually

Lecanto CBOC 2804 W Marc Knighton Ct Suite A, Lecanto, FL 34461

Not to exceed 120 lbs.

10 lbs. (avg).

96gl reusable container 120 lbs. est. annually

20. GOVERNMENT HOLIDAYS:

· President’s Day…………………………………………. 3rd Monday in February

· Memorial Day…………………………………………… Last Monday in May

· Juneteenth………………………………………………...Jun 19th

· Independence Day………………………………………. July 4th

· Labor Day……………………………………………… 1st Monday in September

· Columbus Day……………………………………………2nd Monday in October

· Veteran’s Day…………………………………………… November 11

· Thanksgiving Day………………………………………. Last Thursday in November

· Christmas Day………………………………………........December 25

Any other day designated by the President as a national holiday. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

21. SERVICE SCHEDULE

1. Bio-hazardous waste removal services shall take place during regular working hours which are from 8:00 a.m. to 6:30 p.m. Should the day for pick-up fall on a holiday, pick-up is to take place on the next regular scheduled workday.

2. Below is an estimation of the amount of bio-waste each facility produces. These frequencies, weight estimations and number of locations are subject to change dependent upon the number of patients and volume of waste produced.

3. The frequency of service shall be as follows:

* Pickup shall be the next business day unless mutually agreed to otherwise by the COR

22. SAFETY REQUIREMENTS:

1. The Contractor will provide proof of all applicable permits and insurance certificates required under the laws of the State of Florida.

2. The Contractor warrants and represents that all personnel assigned to the premises under this contract are their employees and have been trained in the performance of the duties set forth in this contract, in accordance with Federal, State and applicable local regulations.

3. The containers shall be transported in locked security carts, cleaned and contents disposed of in accordance with all applicable Federal, State and local regulations.

4. The contractor agrees to comply with the policies of the Medical Center, including, but not limited to compliance with the standards of the Joint Commission.

5. All service techs performing under this contract shall be fully trained by Contractor in aseptic and sterile technique and personal protective equipment use.

6. The VAMC will be responsible for the segregating of all waste in accordance with Federal, state and local requirements.

7. The VAMC reserves the right to thoroughly inspect the Contractor’s facility and treatment plant to assure acceptable standards of performance

8. Contractor will not accept any radioactive waste.

9. The contractor shall exercise safety precautions, as deemed necessary by the COR or his/her designee during the performance of the contract, in order to protect lives and the health of patients and employees. The COR will notify the Contractor of any noncompliance with the foregoing provisions and advise the contractor of the action to be taken. After receipt of such notice, the Contractor shall immediately initiate corrective action. If the Contractor fails or refuses to comply promptly, the COR will notify the Contracting Officer who can issue a Stop-Work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract.

23. CONTRACTOR PERFORMANCE:

Quality Assurance: The Contractor shall develop and maintain a quality program to unsure refuse and recycling services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the next paragraph.

The government will periodically evaluate the contractor performance by appointing a representative(s) to monitor performance to ensure services are received.