S02 Attachments B_C_D_E RFQ 36C24825Q0411_Fire Alarm_4 Mar 2025.docx

36C24825Q0411 Combined Synopsis-Solicitation 36C24825Q0411, “Inspection, Testing, Maintenance, Repairs, and Off Premises Notification Subscription Service to the Fire Alarm System at VA Caribbean Healthcare System (VACHS)”

This document includes:

1. Attachment B:

a. B.1, Price-Cost Schedule

b. B.2, Performance Work Statement (PWS)

2. Attachment C, Contract Clauses

3. Attachment D.1, Wage Determination

4. Attachment E, Solicitation Provisions

5. Attachment E.1.1, Instruction to Offerors

Note: Interested vendors are encouraged to read these sections in its entirety. Special attention shall be given to Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (see E.1.1 on page 89).

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE ITEM INFORMATION

0.00

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required services at VACHS as defined in the Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of the contract.

Contract Period: Base POP Begin: 03-13-2025 POP End: 03-12-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

0001AA

Preventive Maintenance Services, Battery Replacement, Inspection and Testing, and Annual Inventory in accordance with the PWS.

POP Begin: 03-13-2025 POP End: 03-12-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

0001AB

Off Premises Notification Subscription Service in accordance with the PWS.

POP Begin: 03-13-2025 POP End: 03-12-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

0001AC

Inspection and Testing in accordance with the PWS.

1. Main Building (Notifier & EST Waterflow & Tampers) – January

2. OPA (Notifier Waterflow & Tampers) – February

4. Admin Building (Notifier) – March

5. New Parking Garage – Building 60 & 61 (Notifier) – April

6. South Bed Tower (EST) – May

7. CLC (Notifier) – June

8. Old Parking (Notifier) – June

9. Main Building (Notifier & EST) – July

10. OPA (Notifier) – August

11. Admin Building (Notifier Waterflow & Tampers) – September

12. South Bed Tower (EST Waterflow & Tampers) – November

13. Off Premises Notification Testing – November

14. CLC (Notifier Waterflow & Tampers) – December Contract Period: Base POP Begin: 03-13-2025 POP End: 03-12-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

0001AD

Fire Alarm User Operator Training IAW PWS.

POP Begin: 03-13-2025 POP End: 03-12-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

0001AE

Emergency Repairs. Interested vendors shall provide pricing for all the items listed below. Failure to price all items may render your quote ineligible for evaluation and award.

The items listed below will be used on an as needed basis through individual task orders issued by the contracting officer. No minimum or maximum guarantees are provided for these specific items to the awarded contractor.

a. Fire Alarm Control Panel Annunciator: $_______________ each

b. Addressable Monitor Module: $_______________ each

c. Addressable Control Module: $_______________ each

d. Manual Pull Station: $_______________ each

e. Smoke Detectors: $_______________ each

f. Heat Detectors: $_______________ each

g. Duct Smoke Detectors for Air Handlers: $_______________ each

h. Power Supplies: $_______________ each

i. Strobes: $_______________ each

j. Horn Strobe: $_______________ each

k. Speakers: $_______________ each

l. Speaker-Strobe: $_______________ each

m. Electromagnetic Door Release: $_______________ each

n. Data cards: $_______________ each

o. Cabling: $_______________ per LF

p. Tubing: $_______________ per LF

q. Hourly Labor Rate per employee*: $_______________ per HR

*Note regarding labor. Depending on the work, the hourly rate may be prorated in 15-minute increments.

Contract Period: Base POP Begin: 03-13-2025 POP End: 03-12-2026

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required services at VACHS as defined in the Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of the contract.

Contract Period: Option 1 POP Begin: 03-13-2026 POP End: 03-12-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

1001AA

Preventive Maintenance Services, Battery Replacement, Inspection and Testing, and Annual Inventory in accordance with the PWS.

POP Begin: 03-13-2026 POP End: 03-12-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

1001AB

Off Premises Notification Subscription Service in accordance with the PWS.

POP Begin: 03-13-2026 POP End: 03-12-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

1001AC

Inspection and Testing in accordance with the PWS.

2. OPA (Notifier Waterflow & Tampers) – February

4. Admin Building (Notifier) – March

5. New Parking Garage – Building 60 & 61 (Notifier) – April

6. South Bed Tower (EST) – May

7. CLC (Notifier) – June

8. Old Parking (Notifier) – June

9. Main Building (Notifier & EST) – July

10. OPA (Notifier) – August

11. Admin Building (Notifier Waterflow & Tampers) – September

12. South Bed Tower (EST Waterflow & Tampers) – November

13. Off Premises Notification Testing – November

14. CLC (Notifier Waterflow & Tampers) – December Contract Period: Option 1 POP Begin: 03-13-2026 POP End: 03-12-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

1001AD

Fire Alarm User Operator Training IAW PWS.

POP Begin: 03-13-2026 POP End: 03-12-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

1001AE

Emergency Repairs. Interested vendors shall provide pricing for all the items listed below. Failure to price all items may render your quote ineligible for evaluation and award.

The items listed below will be used on an as needed basis through individual task orders issued by the contracting officer. No minimum or maximum guarantees are provided for these specific items to the awarded contractor.

a. Fire Alarm Control Panel Annunciator: $_______________ each

b. Addressable Monitor Module: $_______________ each

c. Addressable Control Module: $_______________ each

d. Manual Pull Station: $_______________ each

e. Smoke Detectors: $_______________ each

f. Heat Detectors: $_______________ each

g. Duct Smoke Detectors for Air Handlers: $_______________ each

h. Power Supplies: $_______________ each

i. Strobes: $_______________ each

j. Horn Strobe: $_______________ each

k. Speakers: $_______________ each

l. Speaker-Strobe: $_______________ each

m. Electromagnetic Door Release: $_______________ each

n. Data cards: $_______________ each

o. Cabling: $_______________ per LF

p. Tubing: $_______________ per LF

q. Hourly Labor Rate per employee*: $_______________ per HR

*Note regarding labor. Depending on the work, the hourly rate may be prorated in 15-minute increments.

Contract Period: Option 1 POP Begin: 03-13-2026 POP End: 03-12-2027

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required services at VACHS as defined in the Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of the contract.

Contract Period: Option 2 POP Begin: 03-13-2027 POP End: 03-12-2028

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

2001AA

Preventive Maintenance Services, Battery Replacement, Inspection and Testing, and Annual Inventory in accordance with the PWS.

POP Begin: 03-13-2027 POP End: 03-12-2028

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

2001AB

Off Premises Notification Subscription Service in accordance with the PWS.

POP Begin: 03-13-2027 POP End: 03-12-2028

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

2001AC

Inspection and Testing in accordance with the PWS.

2. OPA (Notifier Waterflow & Tampers) – February

4. Admin Building (Notifier) – March

5. New Parking Garage – Building 60 & 61 (Notifier) – April

6. South Bed Tower (EST) – May

7. CLC (Notifier) – June

8. Old Parking (Notifier) – June

9. Main Building (Notifier & EST) – July

10. OPA (Notifier) – August

11. Admin Building (Notifier Waterflow & Tampers) – September

12. South Bed Tower (EST Waterflow & Tampers) – November

13. Off Premises Notification Testing – November

14. CLC (Notifier Waterflow & Tampers) – December Contract Period: Option 2 POP Begin: 03-13-2027 POP End: 03-12-2028

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

2001AD

Fire Alarm User Operator Training IAW PWS.

POP Begin: 03-13-2027 POP End: 03-12-2028

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

2001AE

Emergency Repairs. Interested vendors shall provide pricing for all the items listed below. Failure to price all items may render your quote ineligible for evaluation and award.

The items listed below will be used on an as needed basis through individual task orders issued by the contracting officer. No minimum or maximum guarantees are provided for these specific items to the awarded contractor.

a. Fire Alarm Control Panel Annunciator: $_______________ each

b. Addressable Monitor Module: $_______________ each

c. Addressable Control Module: $_______________ each

d. Manual Pull Station: $_______________ each

e. Smoke Detectors: $_______________ each

f. Heat Detectors: $_______________ each

g. Duct Smoke Detectors for Air Handlers: $_______________ each

h. Power Supplies: $_______________ each

i. Strobes: $_______________ each

j. Horn Strobe: $_______________ each

k. Speakers: $_______________ each

l. Speaker-Strobe: $_______________ each

m. Electromagnetic Door Release: $_______________ each

n. Data cards: $_______________ each

o. Cabling: $_______________ per LF

p. Tubing: $_______________ per LF

q. Hourly Labor Rate per employee*: $_______________ per HR

*Note regarding labor. Depending on the work, the hourly rate may be prorated in 15-minute increments.

Contract Period: Option 2 POP Begin: 03-13-2027 POP End: 03-12-2028

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

0.00

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required services at VACHS as defined in the Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of the contract.

Contract Period: Option 3 POP Begin: 03-13-2028 POP End: 03-12-2029

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

3001AA

Preventive Maintenance Services, Battery Replacement, Inspection and Testing, and Annual Inventory in accordance with the PWS.

POP Begin: 03-13-2028 POP End: 03-12-2029

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

3001AB

Off Premises Notification Subscription Service in accordance with the PWS.

POP Begin: 03-13-2028 POP End: 03-12-2029

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

3001AC

Inspection and Testing in accordance with the PWS.

2. OPA (Notifier Waterflow & Tampers) – February

4. Admin Building (Notifier) – March

5. New Parking Garage – Building 60 & 61 (Notifier) – April

6. South Bed Tower (EST) – May

7. CLC (Notifier) – June

8. Old Parking (Notifier) – June

9. Main Building (Notifier & EST) – July

10. OPA (Notifier) – August

11. Admin Building (Notifier Waterflow & Tampers) – September

12. South Bed Tower (EST Waterflow & Tampers) – November

13. Off Premises Notification Testing – November

14. CLC (Notifier Waterflow & Tampers) – December Contract Period: Option 3 POP Begin: 03-13-2028 POP End: 03-12-2029

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

3001AD

Fire Alarm User Operator Training IAW PWS.

POP Begin: 03-13-2028 POP End: 03-12-2029

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

3001AE

0.00

Emergency Repairs. Interested vendors shall provide pricing for all the items listed below. Failure to price all items may render your quote ineligible for evaluation and award.

The items listed below will be used on an as needed basis through individual task orders issued by the contracting officer. No minimum or maximum guarantees are provided for these specific items to the awarded contractor.

a. Fire Alarm Control Panel Annunciator: $_______________ each

b. Addressable Monitor Module: $_______________ each

c. Addressable Control Module: $_______________ each

d. Manual Pull Station: $_______________ each

e. Smoke Detectors: $_______________ each

f. Heat Detectors: $_______________ each

g. Duct Smoke Detectors for Air Handlers: $_______________ each

h. Power Supplies: $_______________ each

i. Strobes: $_______________ each

j. Horn Strobe: $_______________ each

k. Speakers: $_______________ each

l. Speaker-Strobe: $_______________ each

m. Electromagnetic Door Release: $_______________ each

n. Data cards: $_______________ each

o. Cabling: $_______________ per LF

p. Tubing: $_______________ per LF

q. Hourly Labor Rate per employee*: $_______________ per HR

*Note regarding labor. Depending on the work, the hourly rate may be prorated in 15-minute increments.

Contract Period: Option 3 POP Begin: 03-13-2028 POP End: 03-12-2029

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required services at VACHS as defined in the Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of the contract.

Contract Period: Option 4 POP Begin: 03-13-2029 POP End: 03-12-2030

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

4001AA

Preventive Maintenance Services, Battery Replacement, Inspection and Testing, and Annual Inventory in accordance with the PWS.

POP Begin: 03-13-2029 POP End: 03-12-2030

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

4001AB

Off Premises Notification Subscription Service in accordance with the PWS.

POP Begin: 03-13-2029 POP End: 03-12-2030

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

4001AC

Inspection and Testing in accordance with the PWS.

2. OPA (Notifier Waterflow & Tampers) – February

4. Admin Building (Notifier) – March

5. New Parking Garage – Building 60 & 61 (Notifier) – April

6. South Bed Tower (EST) – May

7. CLC (Notifier) – June

8. Old Parking (Notifier) – June

9. Main Building (Notifier & EST) – July

10. OPA (Notifier) – August

11. Admin Building (Notifier Waterflow & Tampers) – September

12. South Bed Tower (EST Waterflow & Tampers) – November

13. Off Premises Notification Testing – November

14. CLC (Notifier Waterflow & Tampers) – December Contract Period: Option 4 POP Begin: 03-13-2029 POP End: 03-12-2030

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

4001AD

Fire Alarm User Operator Training IAW PWS.

POP Begin: 03-13-2029 POP End: 03-12-2030

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

4001AE

Emergency Repairs. Interested vendors shall provide pricing for all the items listed below. Failure to price all items may render your quote ineligible for evaluation and award.

The items listed below will be used on an as needed basis through individual task orders issued by the contracting officer. No minimum or maximum guarantees are provided for these specific items to the awarded contractor.

a. Fire Alarm Control Panel Annunciator: $_______________ each

b. Addressable Monitor Module: $_______________ each

c. Addressable Control Module: $_______________ each

d. Manual Pull Station: $_______________ each

e. Smoke Detectors: $_______________ each

f. Heat Detectors: $_______________ each

g. Duct Smoke Detectors for Air Handlers: $_______________ each

h. Power Supplies: $_______________ each

i. Strobes: $_______________ each

j. Horn Strobe: $_______________ each

k. Speakers: $_______________ each

l. Speaker-Strobe: $_______________ each

m. Electromagnetic Door Release: $_______________ each

n. Data cards: $_______________ each

o. Cabling: $_______________ per LF

p. Tubing: $_______________ per LF

q. Hourly Labor Rate per employee*: $_______________ per HR

*Note regarding labor. Depending on the work, the hourly rate may be prorated in 15-minute increments.

Contract Period: Option 4 POP Begin: 03-13-2029 POP End: 03-12-2030

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

CONTRACTOR SHALL NOT PRICE THIS ITEM. FAR 52.217-8, OPTION TO EXTEND SERVICES. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required services at VACHS as defined in the Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of the contract.

Contract Period: Option 5 POP Begin: 03-13-2030 POP End: 09-12-2030

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

5001AA

CONTRACTOR SHALL NOT PRICE THIS ITEM. FAR 52.217-8, OPTION TO EXTEND SERVICES. Preventive Maintenance Services, Battery Replacement, Inspection and Testing, and Annual Inventory in accordance with the PWS.

Contract Period: FAR 52.217-8 POP Begin: TBD POP End: TBD

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

5001AB

CONTRACTOR SHALL NOT PRICE THIS ITEM. FAR 52.217-8, OPTION TO EXTEND SERVICES. Off Premises Notification Subscription Service in accordance with the PWS.

POP Begin: TBD POP End: TBD

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

5001AC

CONTRACTOR SHALL NOT PRICE THIS ITEM. FAR 52.217-8, OPTION TO EXTEND SERVICES. Inspection and Testing in accordance with the PWS.

2. OPA (Notifier Waterflow & Tampers) – February

4. Admin Building (Notifier) – March

5. New Parking Garage – Building 60 & 61 (Notifier) – April

6. South Bed Tower (EST) – May

7. CLC (Notifier) – June

8. Old Parking (Notifier) – June

9. Main Building (Notifier & EST) – July

10. OPA (Notifier) – August

11. Admin Building (Notifier Waterflow & Tampers) – September

12. South Bed Tower (EST Waterflow & Tampers) – November

13. Off Premises Notification Testing – November

14. CLC (Notifier Waterflow & Tampers) – December Contract Period: FAR 52.217-8 POP Begin: TBD POP End: TBD

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

5001AD

CONTRACTOR SHALL NOT PRICE THIS ITEM. FAR 52.217-8, OPTION TO EXTEND SERVICES. Fire Alarm User Operator Training IAW PWS.

POP Begin: TBD POP End: TBD

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

5001AE

CONTRACTOR SHALL NOT PRICE THIS ITEM. FAR 52.217-8, OPTION TO EXTEND SERVICES. Emergency Repairs.

The items listed below will be used on an as needed basis through individual task orders issued by the contracting officer. No minimum or maximum guarantees are provided for these specific items to the awarded contractor.

a. Fire Alarm Control Panel Annunciator:

b. Addressable Monitor Module:

c. Addressable Control Module:

d. Manual Pull Station:

e. Smoke Detectors:

f. Heat Detectors:

g. Duct Smoke Detectors for Air Handlers:

h. Power Supplies:

i. Strobes:

j. Horn Strobe:

k. Speakers:

l. Speaker-Strobe:

m. Electromagnetic Door Release:

n. Data cards:

o. Cabling:

p. Tubing:

q. Hourly Labor Rate per employee*:

*Note regarding labor. Depending on the work, the hourly rate may be prorated in 15-minute increments.

Contract Period: FAR 52.217-8 POP Begin: TBD POP End: TBD

PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

B.3 PERFORMANCE WORK STATEMENT (PWS)

INSPECTION, TESTING, MAINTENANCE, REPAIRS, AND OFF PREMISES NOTIFICATION SUBSCRIPTION SERVICE TO THE FIRE ALARM SYSTEM AT VA CARIBBEAN HEALTHCARE SYSTEM

1.0 Introduction. This is a non-personal services contract to provide “Inspection, Testing, Maintenance, Repairs, and Monitoring Services to the Fire Alarm System At VA Caribbean Healthcare System (VACHS)”. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VACHS as defined in this Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of the contract.

1.1 Scope. The contractor shall be responsible for providing services for all fire alarm systems listed in Technical Exhibit (TE) 1, which shall include, but not be limited to: fire alarm control panels, with Battery; fire alarm voice evacuation panel's supervisory system; Auxiliary Field Module Devices; Control Field Modules, Indicating; Initiating Field Devices; Notification Field Devices; Manual Alarm Stations; Smoke Detectors; Heat Detectors; Duct Smoke Detectors for Air Handlers and Dampers; Power Supplies; Strobes; Speakers; Voice Evacuation; Batteries & Fire Alarm System components; DACT; and Smoke doors / Smoke ventilation systems. The intent of this service is to fully maintain the fire alarm systems in proper working order over its expected duration of the contract. These responsibilities shall be carried out in accordance with this PWS, industry codes and regulations, manufacturer's manual, local, state, and federal laws and regulations, and Veteran Affairs (VA) regulations. If any conflicts arise between regulatory guidance, the most stringent requirement shall be followed.

1.1.1 The contractor shall exclude the following from this contract: repairs or replacements resulting from vandalism, negligence, or misuse of the equipment by persons other than the contractor, contractor representatives, or contractor employees; maintenance and/or replacement of air conditioning units, construction projects, air handling unit replacements, mechanical work, condensation, and leaks. The contractor may participate in any solicitations of services from other sections of VACHS. These outside solicitations do not imply that the Safety Office authorized alterations, modifications, disabling/enabling, repairs, or deletion of current fire alarm system devices/components. The contractor will be liable for all unauthorized changes of fire alarm systems and their components.

1.2 Condition of Equipment. Upon contract award, the contractor accepts "as is" all fire alarm systems specified in the contract. Failure to inspect the systems, prior to contract award, will not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications. Offerors shall inspect the premises prior to submitting their quotes in order to be fully aware of the scope of services required.

2.0 General Requirements. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.1.1 Type of Contract. The Government will award a firm-fixed price requirements type contract. See Federal Acquisition Regulation (FAR) 16.503 for further details.

2.1.2 Period of Performance. The period of performance for this effort will be a base year plus four one-year option periods. Each option will be exercised at the government’s discretion. In addition, the resulting contract will have an additional option to extend the services for up to six (6) months at the government’s discretion.

2.1.3 Location and Hours of Work. The contractor is required to perform the services at VACHS during the core hours of operation, which are from 7:00 AM to 4:00 PM, Monday through Friday, except for callback service. However, there are exceptions to this schedule, which include Federal Holidays, Good Friday, or closures due to local or national emergencies, administrative closings, or similar federal government-directed facility closings (except for callback services and monitoring station services). The contractor shall ensure that an adequate workforce is always available to perform all tasks defined in this Performance Work Statement (PWS) without interruption when the government facility is open and not closed for the aforementioned reasons.

2.1.3.1 The contractor may work, with prior approval of the CO or Government Program Manager. However, no additional payment will be made for overtime or premium hours. During afterhours and weekend work, the contractor shall contact Operation Control Center for access to necessary areas.

2.1.4 Recognized Government Holidays. The contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published United States Office of Personnel Management (OPM) calendar.

2.2 Contract Administration and Management

2.2.1 Post Award Conference Meetings. The contractor may be requested to participate in a post-award conference organized by the contracting activity in accordance with the Federal Acquisition Regulation (FAR) Subpart 42.5. This meeting may be conducted virtually. The contractor is responsible for recording written minutes of the meeting and ensuring that they are signed by the Program/Project Manager, Contracting Officer (CO) and/or Contracting Officer’s Representative (COR). The minutes of the meeting shall be distributed within five (5) calendar days after the conference.

2.2.1.1 Performance/Progress Meetings will be scheduled as required or needed. There may be instances when additional meetings will be called by either party to review mutual understanding and address any deficiencies in the Quality Control (QC) system or procedures that require corrective action by the contractor. The contractor representative shall meet with the Government Program Manager / Point of Contact as necessary, and both parties shall make a mutual effort to address and resolve any identified issues. The meeting minutes shall be completed in compliance with the requirements specified in the Post Award Conference Meeting paragraph.

2.2.1.2 Contracting Officer (CO). The CO is the only authorized individual to direct changes in any of the requirements under this contract, and this authority remains solely with the CO, notwithstanding any provisions contained elsewhere in the contract. If the contractor carries out any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and solely at the risk of the contractor. All contract administration will be managed by the CO, and any communications related to contractual administrative matters shall be addressed to the CO. No changes or deviations from the terms and conditions of the contract shall be made without a written modification to the contract that has been executed by the CO and authorizes such changes.

2.2.2 Contractor’s Qualifications. The contractor shall possess at least five (5) years of current (within the past seven (7) years) successful experience in providing preventive maintenance services to fire alarm systems.

2.2.3 Contractor Identification. All personnel working under the contract shall be clearly identified as contractor personnel by wearing badges, displaying the company logo, or wearing a uniform. In addition, all contract personnel shall identify themselves in a way that avoids any confusion or impression that they are Government officials. Furthermore, the contractor shall ensure that any correspondence, documents, emails, reports, or other materials produced by the contractor are clearly marked as contractor products, or that the contractor's involvement is appropriately disclosed to avoid any confusion or misunderstanding. If issued, VA identification cards shall always be worn while on VA premises.

2.2.4 Key Personnel. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 4:30 PM, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

2.2.5 Personnel Qualification: To complete the assigned work, the contractor shall employ qualified personnel who are factory trained and certified by Edwards System Technology and Honeywell International. The personnel shall possess the right combination of education, training, and experience that matches the work requirements mentioned in this document with minimum of 2 years’ experience. Replacement of personnel shall comply with all the terms and conditions listed in this PWS. The contractor shall ensure that the labor categories and occupation codes specified by the Department of Labor are appropriately aligned with the tasks described in this Performance Work Statement (PWS). The contractor shall also comply with the minimum wage rates set by the Department of Labor for this service. Furthermore, the contractor is responsible for providing all the resources and infrastructure necessary to manage, perform, and administer the contract. The Contractor is expected to work independently, with adequate certified personnel to accomplish all services in an efficient manner.

2.2.5.1 Inspection Personnel. IAW NFPA 72 paragraph 10.5.3.1, inspection shall be performed by personnel who have developed competence through training and experience.

2.2.5.2 Testing Personnel. Testing personnel shall be knowledgeable of and experienced in the following: (1) testing requirements contained in applicable codes; (2) equipment being tested; and (3) test methods to be used.

2.2.5.3 Service Personnel. Service personnel shall be knowledgeable of and experience in the following: (1) maintenance and servicing requirements contained in applicable codes; (2) equipment being serviced or maintained; and (3) servicing or maintenance methods to be used.

2.2.5.4 Programming Personnel. IAW NFPA 72 paragraph 10.5.3.5.1, programming personnel shall be certified by the system manufacturer.

2.2.5.5 All work shall be performed by fully qualified competent personnel. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved technician for each make and model the contractor services at the VACHS. The government reserves the right to authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any fire alarm equipment at VACHS. The CO and/or the Government Project Manager specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the VACHS fire alarm equipment and components.

2.2.6 Subcontractors. All subcontracts related to this contract shall be documented in writing and shall comply with all the terms and conditions outlined in this agreement. The subcontractors shall possess the same qualifications and experience as the primary contractor and its personnel. No subcontractor shall be permitted to work under this contract unless approved in writing by the CO and/or Government Program Manager. The CO may request a company profile and resumes to verify the subcontractor's qualifications.

2.2.7 Standards of Conduct. The contractor is responsible for ensuring that its personnel conduct themselves in a manner that does not bring discredit upon the Government. The contractor shall ensure that its personnel present themselves in a professional manner and comply with all applicable local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The contractor shall also ensure that any of its employees providing services under this contract conduct themselves in a professional, safe, and responsible manner. The contractor shall remove any employee from the job site for reasons of misconduct or security. The contractor shall ensure that employee conduct complies with 41 U.S.C. 423, Procurement Integrity. Furthermore, the contractor shall ensure that no employees conduct political-related activities or events on VACHS facilities.

2.2.8 The contractor's personnel and property shall be subject to search and seizure when entering and leaving VACHS facilities. It is the responsibility of the contractor to ensure that all personnel authorized to work under this contract have obtained access to the facilities as required. The contractor shall provide a list of all employees working under this contract within 10 days after the contract award. Access to VA facilities by the contractor shall be strictly for the purpose of work related to this contract.

2.2.9 The contractor has the responsibility to supervise their employees while working on government property. Contractor is responsible for ensuring that their employees comply with the requirements outlined in this PWS and any other requirements specified in the contract. The terms in the PWS do not relieve the contractor of their responsibility to supervise their employees.

2.3 Vehicles. The contractor's vehicles shall be utilized solely for their designated purpose, maintained in operable condition, and comply with all local, state, and federal safety regulations. The vehicles shall be operated in accordance with all medical center traffic regulations and identified with the company name and logo. The contractor may have a maximum of two (2) vehicles at any given time on VACHS premises due to limited space.

2.4 Health and Safety. The contractor and its subcontractors, if any, shall adhere to the requirements outlined in Public Law 91-596, the Occupational Safety and Health Act (OSHA). Moreover, the contractor shall comply with 29 CFR 1910, the Occupational Safety and Health Standards, 29 CFR 1926, the Safety and Health Regulations for Construction, and all other federal, state, and local regulations relevant to safeguarding the safety of the contractor's employees, building occupants, and the environment. All applicable OSHA standards shall be followed when executing work in accordance with this project.

2.4.1 Occupants Safety. The contractor shall take all safety precautions and safety measurement necessary to protect the lives and health of occupants of the building and user of the equipment. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space. In addition, shall have in place and be responsible of enforcing it, a safety program/procedure, which shall be followed by their employees in the performance of their duties.

2.4.2 The contractor shall at any time make inoperative or ineffective any device on which safety of users is dependent, including any electrical protective device, except where necessary during tests, inspections, maintenance, repair, and replacement, provided that the unit is first removed from normal operation. Such devices shall be restored to their normal operating condition in conformity with the applicable requirements prior to returning the equipment to service.

2.4.3 In performance of this contract, the contractor shall follow Veterans Affairs Central Office (VACO) Directive 7710, Occupational Safety and Health, for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The contractor shall comply with VACHS smoking policy, which designates all space as non-smoking areas.

2.4.4 Proper personal protection equipment (PPE) shall be worn in all confined spaces and in areas containing Asbestos. Main Building #1 is the only building with Asbestos Containing Material (ACM). ACM can be found above the ceiling on the corrugated metal deck fireproofing. Appropriate PPE per defined work practice in accordance with the National Institute of Building Sciences (NIBS) shall be followed. Due to vibrations, age, and active construction around the facility, activity shall be defined as a minimum as Level B. Contractor is responsible to establish the appropriate work practice classification, level of protection, and enforcing the adequate PPE for services to be conducted above the ceiling in Main Building #1 and in the compound. Training on required safety programs and the proper use of PPE's shall be provided, and documentation maintained by the contractor. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, universal precautions, etc.) required to perform the work.

2.5 Codes, Directives, and Publications. The contractor is required to comply with all applicable regulatory requirements, including but not limited to the National Electric Code (NEC), National Fire Protection Association (NFPA) Safety Codes, Joint Commission Accreditation of Health Care Organizations (JCAHO), Occupational Safety and Health Administration (OSHA). Specifically, all work shall be performed in accordance with the latest edition of NFPA 72 for fire alarms, NFPA 101 Life Safety, and standard protocol for 24/7 monitoring of the fire alarm control panels (FACP) at VACHS Facility. Applicable editions are those that were effective 30 days before the issuance date of the solicitation.

2.6 Safety Data Sheets (SDS). The contractor shall submit to the COR, prior to the start of the contract, the SDS for all potentially hazardous materials to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VACHS. SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The contractor shall maintain a copy of all SDS at the chemical storage site in a location accessible to VACHS personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

2.7 Environmental Requirements.

2.7.1 Environmental Compliance. The contractor is required to adhere to all environmental laws, regulations, and plans at the federal, state, local, and facility levels. This includes laws and regulations related to air quality, water quality, hazardous waste, and other environmental concerns. The contractor is responsible for obtaining all necessary permits and ensuring that their operations do not result in any violations of environmental regulations. Additionally, the contractor shall report any environmental incidents or non-compliance issues to the appropriate authorities in a timely manner.

2.8 Physical Security. The contractor shall protect all existing buildings, facilities, utilities, and equipment and shall be held accountable for any damages that may arise from the execution or operation of this contract. To minimize interference with the government's normal operations, the contractor shall carry out their operations in a manner that causes the least possible disruption. It is important to note that the facilities will remain in operation throughout the entire maintenance period.

2.8.1 Key Control. The contractor shall be responsible for receiving, securing, issuing, and accounting for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract. Keys shall not be duplicated without the approval of the COR. If the contractor or its agents duplicate a key without permission of the COR, the contractor shall remove the individual(s) responsible from performing work under the contract. In the event that the contractor has lost any such keys, the contractor shall promptly notify the COR. In either case, the contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised. The contractor shall strictly prohibit contractor employees from opening locked areas to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR. Any occurrences of lost keys shall be immediately reported to the COR by the contractor.

2.9 Liability and Responsibility for Damaged Property.

2.9.1 Damage to Government Property. The contractor is required to clean up any spillage or leakage that occurs during the performance of services on this contract without any additional cost to the government. The contractor will also be held responsible for any damage or destruction caused to Government property, such as buildings, vehicles, sidewalks, fences, etc., by the contractor, contractor personnel, or representatives of the contractor. In the event of any damage, the contractor shall submit a damage report to the COR within 24 hours of the incident, including the repairs and corrective action plan as applicable. Failure to take the necessary corrective action may result in the government exercising other available rights or remedies.

2.9.2 Damage to Privately-Owned Property. The contractor shall assume responsibility for any damage or destruction of privately owned property, including privately owned vehicles, caused by the contractor, contractor personnel, or representatives of the contractor while performing services under this contract. The contractor shall take corrective action to repair damages or replace destroyed property within 5 working days. Additionally, the contractor shall maintain a general third-party liability insurance policy with a coverage amount of not less than the minimum amount specified in FAR Clause 52.228-5.

2.9.3 Damage Reports. The contractor shall be required to submit a damage report to the CO and designated representative within 24 hours of any damage or destruction caused by the contractor, contractor personnel or representatives of the contractor to government property or privately owned property. The damage report shall include details of the facts and the extent of damages or destruction, as well as the corrective action taken by the contractor to repair damages or replace destroyed property.

2.10 Influenza vaccine.

2.10.1 “Flu Shot” is mandatory for all VHA employees and contractors as per VHA Directive 1192.0. Contractor shall provide a list of employees under contract performance with their vaccination compliance.