S02 - ATTACHMENT 3 - STATEMENT OF WORK - AUDIOLOGY BOOTH - BRAND NAME OR EQUAL TO ECKEL IAW SOW - 03-18-2025.pdf

B.2 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

Audiology Booth

VA Maryland Health Care System Baltimore, MD

1. PURPOSE:

The VA Maryland Health Care System is seeking to procure and install an audiology booth at the Cambridge VA Clinic. This new audiology booth will replace a nonfunctional audiology booth. The audiology booth will provide a soundproof suite for patients and employees to conduct hearing exams in an isolated area for precise results. The primary function of the audiology booth is to provide an isolated acoustical room to measure hearing acuity in patients. Isolated acoustic rooms are crucial to eliminating background noise to acquire a reliable diagnosis in patients. Audiology booth will include a rubber ramp for wheelchair access. Key criteria include system size, weight, and acoustic installation.

2. SCOPE:

2.1. The contractor shall deliver and install the system with all specified salient characteristics. Only new equipment will be accepted.

2.2. The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope.

2.3. The contractor shall deliver the audiology booth to the Cambridge facility as specified below.

2.4. The assembly and validation of the system must be performed by a vendor service trained representative.

2.5. The contractor is responsible for identifying any missing parts or components not included in the order for the audiology booth to be successfully installed and validated to their full potential.

2.6. The contractor shall include accessories and consumables that have been detailed on the provided quotes.

2.7. SALIENT CHARACTERISTICS: Please note, all items listed below must be technically equivalent to or exceed the Eckel Noise Control Technologies Audiology Booth.

2.7.1. One CL-123 PR Sing Wall Cont, Double Wall Exam Suite

2.7.1.1. Manufacturer: Eckel Noise Control Technologies

2.7.1.2. Model: CL-123 FP7 PRIME

2.7.1.2.1. Must include an acoustically engineered independent ventilation system that is mounted external to the unit.

2.7.1.2.2. Unit provides recessed incandescent lighting.

2.7.1.2.3. Unit must have an acoustic door with cam -lift hinges, providing at least 914 mm x 2032 mm (36” x 80”) clear opening.

2.7.1.2.4. Must include a double glazed, safety glass window that is at least

6 mm (1/4”) thick and at least 762 mm x 762 mm (30” x 30”).

2.7.1.2.5. Unit must be electrically serviced via a grounded cable, having a length of at least 20 feet.

2.7.1.2.6. Unit floor must be acoustically isolated in both the control and exam room.

2.7.1.2.7. Unit must have a noise reduction coefficient of 1.05, while having an absorption coefficient range of 0.79-1.10 when measuring the center frequency (Hz) between a range of 125-400 Hz.

2.7.1.2.8. Noise reduction in a double wall room must be able to reduce the center frequency (Hz) of 2000Hz and 4000Hz to 100, 125Hz to 44, 250Hz to 62, 500Hz to 81, 1000Hz to 93, and 8000Hz to 95. Noise reduction measured from the outside to the inside.

2.7.1.2.9. Door size must be at least 36” W by 80”H clear opening.

2.7.1.2.10. Door handles must be a C-shape while providing a minimum clearance of 1 ½” behind it.

2.7.1.2.11. Doors cannot require more than 5psi constant pressure to open, once the magnetic seal is broken.

2.7.1.2.12. Double glazes acoustic windows for the doors on the booth, size options must include: 20” W by 22”H or 20” W by 60”H.

2.7.1.2.13. Unit includes a standard fan exhaust and fan inlet silencers suspended to the ceiling. Silencers mist be capable of 10 to 12 full air exchanges per hour. Fans include a 6” or 8” diameter HVAC collar option.

2.7.1.2.14. Unit must include two ventilation silencers built into the booth’s ceilings, one supply and one exhaust provided.

2.7.1.2.15. Unit must include an accessible jack panel that provides at least 12 (TRS 3-wire), ¼” phone jacks, two USB ports, and 1 ¾” pass through. Panel face must be removable and does not impact the rooms acoustical performance.

2.7.1.2.16. Total rise from the host floor to the door opening must be no larger than 7 ½”.

2.7.1.2.17. Sprinkler holes must be at least 3” in diameter.

2.7.1.2.18. Unit must by supplied with standard carpet or carpet tile in both rooms.

2.7.1.2.19. Must be able to provide empty utility boxes with pull wires for data, thermostats, and alarms.

2.7.1.2.20. Room must require no more than 120V, 15/20 AMP, or 60 Hz supply circuit.

2.7.1.2.21. Unit must provide at least 2 duplex outlets and light/fan switches.

2.7.1.2.22. Unit wall panels must be at least 4” thick in both rooms.

2.7.1.2.23. Unit ceiling panels must be at least 6” thick in both rooms

2.7.1.2.24. Both the control and exam room must have a minimum clear interior height of 83” for all features attached to the ceiling panels.

2.7.1.2.25. Light switches must be at least 44” from the floor inside of the unit, in both rooms.

2.7.1.2.26. Outlets must be at least 15” from the floor inside of the unit, in both rooms.

2.7.1.2.27. Must include rubber mat as floors inside the booth at a height no greater than 10mm (3/8”) height for wheelchair access.

2.7.1.2.28. Booth doors must be at least 75 mm (2 7/8”) thick.

2.7.1.2.29. Booth doors mounted with heavy duty cam lift hinges.

2.7.1.2.30. Door sealing system must have at least a double magnetic gasket sealing system and flush sill seal design for an accurate acoustic seal.

2.7.1.2.31. Both rooms must have at least a 60” minimum turning radius for wheelchair access.

2.7.1.2.32. Panels in the unit must have a Flame Spread rating of 3.

2.7.1.2.33. Panels in the unit must have a Smoke Density Rating of 2.

2.7.1.2.34. Both the control and exam room must come with standard sprinkler penetrations for on-site installation.

2.7.1.2.35. All electrical in the unit must be Hospital Grade.

2.7.1.2.36. Unit wall shells must be fabricated with cold rolled steel frames

(14 ga) and steel outer surfaces (16 ga).

2.7.1.2.37. Framing members on unit wall shell should not be spaced out any further than 610 mm (24”) centers.

2.7.1.2.38. Unit wall inner panels should be fabricated with cold rolled steel

(22 ga) that includes holes no greater than 2.4 mm (3/32”) diameter, where holes are staggered on 4 mm (5/32”) centers.

2.7.1.2.39. Panels must interlock and provide an acoustic seal that utilizes a minimum of two sets of closed cell acoustic rubber seals and at least two interlocking panel connectors.

2.7.1.2.40. Control room must have minimum inner dimensions of 110 3/8”L by 88 3/8”W by 94”H.

2.7.1.2.41. Exam room must have minimum inner dimensions of 94 5/8”L by 102 3/8”W by 84 ¼”H.

2.7.1.2.42. Total booth size must be no greater than 218 7/8" L by 161 7/8" W by 107 1/8" H, with the door open.

2.8. IMPLEMENTATION AND INSTALLATION

2.8.1. Installation and validation shall be included in the procurement cost and shall include but not limited to:

2.8.1.1. Assembly of devices and validation.

2.8.1.2. All materials required to assemble the audiology booth shall be provided by the contractor.

2.8.2. The contractor will deliver the audiology booth and accessories to the addresses below:

2.8.2.1. Cambridge VA Outpatient Clinic, 830 Chesapeake Drive, Cambridge, MD 21613-9408

2.8.2.1.1. One (1) Audiology Booth, Sloped Rubber Ramp

2.8.2.1.2. Accessories

2.9. TRAINING

2.9.1. The contractor shall provide onsite training for all VAMHCS staff that requires training.

2.10. DELIVERY

2.10.1. The contractor shall deliver necessary equipment to the Cambridge VA facility as required in the quantity specified above.

2.10.2. The contractor must deliver the audiology booth to the Cambridge facility with a small bed truck that has a lift because this location does not have a loading dock.

2.10.3. The contractor must give VAMHCS staff 3 weeks’ notice of shipment and delivery of the audiology booth and accessories.

2.10.4. The contractor shall deliver equipment and all items and complete Installation within 90 days after award of contract.

2.10.5. The contractor shall coordinate all deliveries, installation, and parking arrangements with the COR.

2.10.6. Delivered materials will arrive in manufacturer’s original sealed containers with the associated purchase order number listed on the outside of the box.

2.10.7. The contractor shall conduct a joint inspection with the COR upon delivery of the equipment and shall provide the COR a list of missing or damaged items found upon inspection.

2.10.8. The contractor shall remove all related shipping debris and packing from the VAMHCS facilities.

3. INSPECTION AND ACCEPTANCE

3.1. The contractor shall conduct a joint inspection with the COR upon delivery equipment.

3.2. The contractor shall provide the VA COR a list of missing and /or damaged items found upon inspection and have those items replaced at no cost to the Government.

3.3. The COR shall ensure all work is completed satisfactorily prior to acceptance.

Disputes shall be resolved by the VA Contracting Officer.

4. DELIVERABLES

4.1. Operation and Maintenance Manuals

4.1.1. Deliver compilation of all manufacturers recommended maintenance schedules and operation materials packaged upon delivery. Manuals shall be made available in an electronic format.

5. OPERATOR TRAINING

5.1. Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff, facilities and engineering staff, and the biomedical engineering staff. The scheduling of operator training shall be coordinated with the VAMHCS clinical staff after delivery and installation.

6. PROTECTION OF PROPERTY

6.1. The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

7. SECURITY REQUIREMENTS

7.1. The contractor must have a photo ID available when performing work at the VA

Medical Center and be willing to present it to VA staff.

7.2. The contractor is responsible for providing any personal protective equipment

(PPE) that is deemed necessary to complete tasks stated in this requirement.

7.3. The contractor must follow the VA Maryland Health Care Systems current COVID-

19 guidance for entry to any medical center or Community Based Outpatient Clinic

(CBOC).

8. WARRANTY

8.1. At a minimum the audiology booth must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government.

8.2. The warranty shall begin upon completion of validation testing.

8.3. Warranty shall include onsite repairs and over the phone support.

8.4. Contractor shall provide routine maintenance service program during warranty period.

8.5. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs.

8.6. The warranty shall include all travel and shipping costs associated with any warranty repair.

1. Contract Type.

Firm-Fixed Priced Contract

2. Evaluation Factors.

i. Brand Name or equal to Eckel IAW SOW.

ii. Must provide an OEM distributor/authorization letter from the manufacturer is required for all quotes if no OEM and if not fully complete Buy American Certificate (0001-0009) at the time RFQ will close quoter will be considered nonresponsive and the vendor will be disqualified.

iii. Price.

iv. IAW SOW, OEM letter, Buy American Certificate, and price, when combined

IAW SOW, OEM letter, Buy American Certificate are more important than price.