S02 - ATTACHMENT 3 - STATEMENT OF WORK - 4000 W SOLAR PORTABLE LIGHT TOWERS FOR RENTALS FOR DC VAMC.pdf

B.2 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

RENTAL OF PORTABLE SOLAR LIGHT TOWERS

1.0 INTRODUCTION AND BACKGROUND

The Washington DC VA Medical Center (DC VAMC), located at 50 Irving St NW, Washington, DC 20422, has an urgent need for temporary, high-intensity illumination to ensure the safety and security of patients, visitors, and staff. To mitigate safety and security risks associated with insufficiently lit areas (parking lots, egress routes, and immediate surrounding areas) while the permanent site lighting is under repair, the DC VAMC requires the immediate rental and deployment of six (6) portable solar light towers.

2.0 SCOPE OF WORK

The selected Contractor/Vendor shall provide, deliver, maintain, and remove six (6) portable solar-powered light towers on a rental basis for the duration of the contract period at the Washington DC VA Medical Center. The equipment must meet or exceed the minimum specifications detailed below and be capable of operation upon delivery.

3.0 TECHNICAL REQUIREMENTS AND SPECIFICATIONS

The Contractor shall provide six (6) portable solar light towers with the following minimum specifications:

Feature Minimum Requirement Rationale

Quantity Six (6) Towers To illuminate multiple critical areas simultaneously.

Primary Power Source

100% Solar-Powered

Eliminates refueling costs, avoids environmental risks (spills/leaks), and ensures silent operation (eliminates audible trespassing).

Alternate Power Source

Capable of utilizing 120 Volt Shore Power input for charging/operation.

The connection shall utilize a standard NEMA 5-15 or NEMA 5-20 plug configuration.

Provides a reliable backup method to charge the batteries or operate lights during extended cloudy periods using common facility receptacles.

Light Source LED Energy efficiency and longevity.

Number of Heads

Four (4) Directional Heads per tower Maximizing area coverage.

Light Intensity (Output)

1,000 Watts (LED Equivalent) per light head (Total 4,000 Watts equivalent per tower)

To project a high-intensity, wide-area illumination for safety and security.

Operational Run Time

Minimum of 12 hours of continuous light per full charge

To cover all nighttime hours.

Condition Excellent Working Condition Ensuring reliability for the rental period.

Mast Height Telescoping mast minimum 20 feet vertical

For broad light coverage over required areas.

Mobility/Design Durable trailer-mounted design To enable easy towing and repositioning around the facility with a truck.

Controls User-friendly touchscreen controls with a power-saving mode and low battery indicator.

Enhancing ease of use and battery life management.

Controller Settings

Controller shall be able to be set hourly, daily, or manually switched to ON and OFF.

Allowing flexible scheduling based on need.

Recharge Recharges automatically in sunlight.

Ensuring continuous power supply.

Transport Dimensions

Transport dimensions shall meet all applicable DOT guidelines.

4.0 PERIOD OF PERFORMANCE (RENTAL DURATION): 03/01/2026 – 10/31/2026

The initial rental period will commence upon delivery and acceptance of the equipment and will last for eight (8) months, with the possibility of extensions based on the duration of the permanent lighting repairs. POP: 03/01/2026 – 10/31/2026

5.0 DELIVERABLES AND SCHEDULE

5.1 DELIVERY LOCATION

The light towers shall be delivered to the Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422. The Contractor shall contact the Contracting Officer’s Representative (COR) or Point of Contact (POC) upon award to obtain the precise receiving location and instructions prior to delivery.

COR or POC

Scott Lockamy

Electrical/Electro-mechanical Supervisor/COR-2

[O] 202-745-8497 [preferred]

[C] 202-227-0674

Washington DC VA Medical Center

50 Irving St, NW.

Washington, DC 20422 jeffery.lockamy2@va.gov mailto:jeffery.lockamy2@va.gov

5.2 DELIVERY SCHEDULING

• Delivery shall be scheduled a minimum of forty-eight (48) hours in advance with the COR/POC.

• Delivery must occur during normal business hours (e.g., 8:00 AM – 4:00 PM EST, Monday – Friday, excluding Federal holidays), unless otherwise approved by the COR.

5.3 ACCEPTANCE AND DEMONSTRATION

• All six (6) light towers must be delivered to the designated receiving location.

• The Contractor/Vendor shall demonstrate the basic operation and safety features of each tower to the COR/POC or designated facility staff.

• The Contractor must ensure that each unit is in full working order and fully charged with the ability to provide the 12-hour minimum run time requirement prior to formal acceptance by the Government.

• NOTE: The DC VAMC Facilities Management Service (FMS) staff will be responsible for the final set-up, positioning, and deployment of the towers once delivered and accepted.

6.0 MAINTENANCE AND SERVICE LEVEL REQUIREMENTS

The Contractor is responsible for the continuous operational readiness of all six (6) rental units throughout the Period of Performance.

Service Metric Requirement

Response Time (Reported Failure)

Contractor/Vendor shall provide service on-site within one (1) hour of reported operational failure.

Replacement Time (Unit Failure)

If a unit cannot be immediately repaired and fails to operate, a replacement tower of equal specification and charge shall be provided and deployed to the receiving location within eight (8) hours of the initial reported failure.

Maintenance Contractor shall perform all necessary routine and preventative maintenance to ensure continuous operation, including re-charging, as necessary.

7.0 GOVERNMENT RESPONSIBILITIES

The Government (specifically FMS staff) will:

• Designate a Contracting Officer’s Representative (COR) or Point of Contact (POC).

• Provide access to the designated areas for delivery and maintenance of the light towers.

• Be responsible for the final set-up, deployment, and positioning of the towers on-site.

8.0 CONTRACTOR/VENDOR RESPONSIBILITIES

8.1 DELIVERY AND REMOVAL

The Contractor shall be responsible for the timely delivery to the specified receiving location and, at the end of the rental period, the timely removal of all six (6) light towers from the DC VAMC premises.

8.2 PROPERTY PROTECTION

The Contractor/Vendor shall exercise all necessary precautions to avoid damaging any Government property, infrastructure, or surrounding grounds during delivery, maintenance, and removal.

8.3 DAMAGE LIABILITY

Any damage to Government property determined to be a result of Contractor negligence will be the sole responsibility of the Contractor, who shall incur and execute the full cost of repair or replacement.

9. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA

REGULATIONS:

The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA

Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

10. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD:

The contractor shall comply with the Federal OSHA Bloodborne Pathogens

Standard. The contractor shall:

A. Have methods by which all employees are educated as to risks associated with bloodborne pathogens.

B. Have policies and procedures which reduce the risk of employee exposure to bloodborne pathogens.

C. Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens.

D. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract.

11. CONTRACT TYPE: Firm-Fixed Price.

11. EVALUATION FACTORS:

• Brand Name or Equal to IAW SOW.

• OEM distributor/authorization letter from the manufacturer is required for all quoters, if no OEM letter is supplied the quoter will be considered non-responsive and vendor will be disqualified at the time RFQ will close.

• Must complete the Buy American Certificate (FAR 52.225-2), included in the solicitation.

• Price.