S02 - ATTACHMENT 3 - STATEMENT OF WORK - 01-09-2026.pdf

B.3 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR THE TREADMILL

1. Contracting Officer’s Representative (COR).

Name: Jamie Giffuni

Section: GRECC

Address: 10 N. Greene Street, Baltimore, MD 21201

Phone Number: 443-421-5775

E-Mail Address: Jamie.giffuni@va.gov

2. Contract Title. Treadmills for Loch Raven Geriatric Wellness Center Gym

3. Background: The Loch Raven Geriatric Wellness Center gym The Loch Raven Geriatric Wellness Center gym hosts programming to improve the health and wellness of Veterans. The center currently has 8 treadmills that were purchased between 2012 and 2013 and have been in continuous use by Veterans ever since. The current treadmills are at the end of their expected lifecycle (which is 10 years) and when issues come up for repair, we were informed that they will be unable to be repaired. This contract will replace 6 out of 8 treadmills to provide continuity of care for the Veterans.

4. Scope: The Contractor shall provide all necessary information and characteristics to purchase the above-mentioned treadmills. The work using this system will be performed in the GRECC Geriatric Wellness Center at the Loch Raven VA Medical Center.

Specifications:

Line-Item Description Model Quantity

TRM 835 Treadmill, 800 P31 120V NA Black Pearl (BG) TRM 835 6

Installation and delivery for all 6 items in 0001 6

4.1 Salient characteristics

4.1.1. Current equipment: Biodex RTM 600 Rehabilitation Treadmills

4.1.2. Treadmill minimum technical requirements:

• Due to the electrical requirements of the exercise facility, must not require power above 120 VAC 20-amp power. No other power is available in the facility.

• The audience for these treadmills is older (age ≥65 years) Veterans. In order for the equipment to be age-friendly and safe for their use and to minimize the risk of falling while increasingly their ability to use the equipment independently, especially considering the proportion of the population with vision problems:

o Must have a front handrail.

o Should have side handrails o Must have all Safety Systems:

▪ Manual twist lock emergency stop button

▪ Manual stop tether o Must have LED dot display console mailto:Jamie.giffuni@va.gov

▪ Display console should include time elapsed so Veterans can track their workout time to ensure they do not exercise to the point of exhaustion

• Should have 4 HP AC motor

• Should have self-calibrating speed and adjustable elevation increments:

o Incline range: -3 to 15%, 0.5% incremental adjustments, self-calibrating o Speed range: 0.5 mph to 16 mph, increments of 0.1 mph

• The audience for these treadmills is older (age ≥65 years) Veterans who suffer a high degree of medical complexity and multi-morbidity with dsymobility and are high fall risk. To minimize this fall risk, the treadmills must have a maximum step on/step up height range of 7” to 9.5”. At the direction of the therapist, the step on/step up height must not exceed 9.5”, otherwise the risk of falling is greatly increased.

• Should accommodate a minimum patient load of 400 lbs.

• Should have a walking/running area of 60” x 22” o The deck should be cushioned to absorb shock of foot falls. The front part of the deck should have absorption, and the back part of the belt should be rigid to increase control Veterans have when walking on the belt.

• The floor surface footprint must not exceed: 83” L x 35” W due to the space restrictions of the facility, placement and number of power outlets throughout the facility, egress requirements for facility flow of Veterans moving around and emergency evacuation, and proper fitness facility design dictating safe spacing between treadmills for safe use of the machines, especially in Veterans who are older and suffer from dysmobility. Treadmills in excess of 83” will impede egress and disrupt facility evacuation routes and therefore, the floor surface footprint must not exceed 83” in length.

• Must have 2 cup holders

• To increase staff efficiency and to assist with proactive preventative maintenance and to extend the life of the equipment, the treadmills should have an indicator light to alert staff to the operating status of the treadmill and to alert staff of the need for maintenance. The alert to maintenance of the machines will increase the safety of the Veterans using the machines.

5. Specific Tasks. The vendor will provide the following-

5.1 Task 1 - Enterprise Management Controls.

5.1.1 Subtask 1 - Integration Management Control Planning.

5.1.2 Subtask 2 - Contract Management.

Delivery of all purchased equipment will be provided, usual shipping arrangements.

Maintenance and upgrades during the warranty period will be requested by the GRECC.

Deliverables:

5.2 Task 2.

Provide six treadmills (6). Install and deliver all the 6 items.

6. Performance Monitoring: Treadmills are necessary for Veterans to exercise and improve their health. The COR will inspect and verify all components of the treadmills are present and function upon delivery and installation at the Loch Raven VAMC.

7. Security Requirements: The system does not need to set up special security requirements.

8. Government- Furnished Equipment (GFE)/Government-Furnished Information.

(GFI). N/A – no GFR or GFI will be provided to the contractor.

9. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

None anticipated

b. Identification of Potential Conflicts of Interest (COI).

We declare no COIs exist

c. Identification of Non-Disclosure Requirements.

There are no non-disclosure requirements

d. Packaging, Packing and Shipping Instructions.

Standard shipping

e. Inspection and Acceptance Criteria.

After the treadmills are delivered to the Loch Raven Geriatric Wellness Center gym, they will be operated by GRECC staff to determine their successful operation and functionality. Satisfaction with this evaluation will determine the acceptance criteria.

The COR and GRECC exercise physiologists will let the contractor know whether the treadmills are in operating order. This is how the COR should determine the acceptance criteria.

10. Risk Control: There are no risk factors we are concerned with for this equipment. The treadmills are noninvasive and do not emit radiation. Users will be educated to wear safety lanyard clips. There are no special safety issues.

11. Place of Performance. The place of performance will be at the Loch Raven VA Medical Center in the Geriatric Wellness Center, building 7.

12. Period Of Performance: Delivery is expected within 60 days ARO.

13. Contract Type: Firm-Fixed Price.

14. Evaluation Factors:

• Brand name or equal to IAW SOW as mentioned under scope (4) and Specific Tasks (5).

• OEM distributor/authorization letter from the manufacturer is required for all quoters, if no OEM letter is supplied the quoter will be considered non-responsive and vendor will be disqualified at the time RFQ will close,

• Must complete the Buy American Certificate (FAR 52.225-2), included in the solicitation.

• Agency’s intention to provide price preference for domestic end products. The offerors who will provide domestic end products will receive a price preference in evaluation for award. Buy American Supplies (FAR 52.225-1), included in the solicitation.

• Price.