S02 - ATTACHMENT 2 - SOW REFRIGERANT FOR CHILLER 3 -11-28-2023.pdf

STATEMENT OF WORK PART A – GENERAL INFORMATION

A.1 INTRODUCTION – The Hershel “Woody” Williams VAMC located at 1540 Spring Valley

Drive, Huntington WV, 25704 needs to acquire 9 cylinders of refrigerant for Chiller 3.

A.2 BACKGROUND – Refrigerant needed for Chiller 3.

A.3 SCOPE OF WORK – Vendor will provide all supplies. See details in B.1.

STATEMENT OF WORK PART B – WORK REQUIREMENTS

B.1 Tasks to be accomplished:

Vendor will provide all supplies listed below:

➢ R-134A Refrigerant 125 Lb. cylinder (Qty: 9)

➢ Vendor will provide supplies within 14 days after contract award.

BRAND NAME/EQUAL TO: 1,1,1,2-TETRAFLUOROETHANE

➢ Chemical Formula Equal to: C2H2F4

➢ Classification: Hydrofluorocarbon Refrigerant

➢ Chemistry: Haloalkane Refrigerant

➢ Application: Heat Pumps, Chillers, Transport Refrigeration, and Commercial

Cooling

➢ Replacement For: CFC R-12 Freon

➢ Ozone Depletion Potential: 0

➢ Global Warming Potential:1,430

➢ Toxicity Levels: A (No Toxicity Identified.)

➢ Flammability Levels: Class 1 -No Flame Propagation.

➢ Boiling Point: -26.3° Celsius or -15.3° Fahrenheit.

➢ Critical Temperature: 101.06° Celsius or 213.91° Fahrenheit

➢ Critical Pressure: 4059 KPA or 588.71 pound-force per square inch.

➢ Auto ignition Temperature:770° Celsius or 1,418° Fahrenheit

➢ Form: Gas/Liquid

➢ Color: Colorless Liquid & Vapor

➢ Odor: None

➢ EPA Certification Required: Yes, 609 certifications required by January 1st, 2018.

➢ Require Certification to Purchase: Yes, 609 certifications required by January

1st, 2018.

➢ Cylinder Design: 125 Pound Tank

• All materials shall be brought to 1540 Spring Valley Drive, Huntington, WV. Delivery vehicles shall keep traffic disruptions to a minimum. Use of any other entry points must be approved by Chief, Engineering Service prior to use.

• Vendor shall deliver required supplies specified above during approved work times.

Approved work times for this job shall be normal working hours of 8AM – 430PM.

STATEMENT OF WORK PART C – SUPPORTING INFORMATION

C.1 Place of Performance – Hershel “Woody” Williams VAMC located at 1540 Spring Valley

Drive, Huntington, WV 25704.

C.2 Period of Performance – The Contractor shall perform all deliveries normal business hours, as stipulated earlier.

C.3 Special Considerations –

C.3.1 Contractor Furnished Materials – All labor, materials, equipment to perform the job. When “furnish”, “provide”, “install”, or similar term is used it shall mean a complete installation, ready for use. The vendor shall supply all parts, equipment, material and labor to perform the work described above. The work will include all items as described in the Scope of Work listed above.

C.3.2 Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.

C.3.3 Qualifications of Key Personnel – Contractor’s employees should be knowledgeable of standards associated with this type of work.

C.3.4 Supervision/Communications. At all times during the performance, the Contractor’s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COTR with the telephone number for the Superintendent. The Contractor’s “Competent Person” that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor’s Competent Person is absent from the job site for an extended period of time, the COTR may send all Contractor/sub-contractor employees off the job.

C.3.5 Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor’s employees shall return all I.D.

badges to designated personnel at time designated in the task order.

C.3.6 The Contracting Officer’s Technical Representative (COTR) is responsible for the inspection of the work called for in this job. The Contracting Officer’s Technical Representative will be identified in the task order by name, telephone number and location. Inspections made by the COTR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

C.3.7 The Safety Manager is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location.

C.3.8 Drawings – General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer.

The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.

C.3.9 Verification of Dimensions – The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

C.3.10 Smoking Policy. The Contractor shall not allow smoking in any building. The Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings.

C.3.11 Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COTR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.