S02 Attach 05 36C244-23-AP-1259--UNRESTRICTED_Redacted.pdf

36C244-23-AP-1259 | Stryker Surgical Lights for Operating Rooms (1 and 5) | VA Pittsburgh Healthcare System, University Drive Campus

Sole Source Justification-Brand Name Only

Effective Date: 02/01/2022 Page 1 of 6

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN

COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

BRAND NAME ONLY

Acquisition Plan Action ID: 36C244-23-AP-0950

1. Contracting Activity:

Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215-1802

Delivery of and Installation of Stryker Surgical Lights for Operating Rooms (1 and 5) at VA Pittsburgh Healthcare System (VAPHS), University Drive Campus, University Drive C, Pittsburgh, PA 15240-1003.

Purchase Request: 646-23-1-233-0147

2. Nature and/or Description of the Action Being Processed: This procurement is for the procurement of brand name only Stryker Skytron Surgical Lights and associated booms for Operation Rooms (OR) 1 and 5, in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items. In accordance with FAR 13.5, specifically FAR 13.501, Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This requirement will be awarded as a Firm Fixed Price Contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: VAPHS seeks to replace existing surgical lights with Stryker Skytron surgical lights and associated booms in order to ensure standardization of VAPHS OR complex for two ORs. The Stryker S-Series Booms and SLX Lights upgrade will provide the surgeon's and operating room staff a workspace that allows unrestricted access to their patient. The booms will house new lights and necessary equipment. Surgical booms keep the surgical workspace ergonomic and keep equipment clean and off the floor. Lighting, audio-visual equipment and other necessary surgical equipment will be housed in the booms. This upgrade is essential for continuous uninterrupted service with minimal impact to patient care. Item pricing is as follows:

Sole Source Justification-Brand Name Only

Effective Date: 02/01/2022 Page 2 of 6

The Total Estimated Contract Value is

Item # Qty Price Extended Amount

1 2

2 2

3 2

4 4

5 4

6 2

7 2

8 6

9 6

10 1

11 1

SUBTOTAL (Products)

LIGHT / SFP

LIGHT / SFP

Multi Color Touch wall control display

STERILE CONTROL PREP

STERILE CONTROL+ LIGHT HANDLE

LIGHT OR FLAT PANEL HANDLE

UDM INTERSTITIAL AND SUSPENSION CABLES

Preparation Camera StrykerCam HD

SFP / LIGHT / LIGHT

STRYKECAM FOR F-GEN

BUNDLE, STRYKECAM READY

Description/Part Number*

Item # Brief Description of Service*

Services Related to

Install

12 OR Renovation Services - OR 1 1

13 OR Renovation Services - OR 5 1

14 OR Renovation Service Contingency Funds 1

15 Chromophare Installation 4

16 Installation-Implementation Staging Charge 1

17 ICTS Engineering Services 1

18 Pre-Install Hardware 1

SUBTOTAL (Services)

TOTAL IGCE

Sole Source Justification-Brand Name Only

Effective Date: 02/01/2022 Page 3 of 6

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

VA Pittsburgh Surgical Services recently purchased and installed the Stryker Skytron surgical lights and associated booms, in an identified room(s), that have been failed in some of the rooms and despite numerous attempts to repair this equipment by Biomedical Engineering, the equipment continues to fail, and has since been deemed, in some rooms, as uneconomical to repair by our VA Pittsburgh Biomedical Engineering professionals overseeing the work.

These lights are seen as the industry standard and are far superior to the operative lights currently in place at our facility. Aside from that, authorized Stryker vendors’ general scope of labor includes replacement of the existing Skytron surgical lights and preparation work for the new installation of the SLX LED surgical lights in the 2 identified operating rooms.

Stryker Surgical lights were installed Operating Room (OR) 4 in the same OR complex at VAPHS awarded 03-22-2022 to This procurement will maintain and glean efficiencies for future maintenance, testing, and training of a uniform surgical lighting system versus a hybrid mix of surgical light brand names and nuances inherent with the various systems. Maintaining brand name only will ensure standardization of the VAPHS ORs.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

NCO4’s direct correspondence with the OEM was in lieu of the RFI to the open market. Based on past procurements, OEM’s business strategy is critical to the “way ahead”. NCO4’s procurement strategy of Combined Synopsis Solicitation will ensure transparency to the open market.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

NCO4 will leverage the following sources, beyond just vendor competition for determining price reasonableness. Federal Procurement Data System (FPDS), VA Supply Chain Master Catalog (SCMC), and Defense Logistics Agency (DLA) Electronic Catalog (ECAT) are the Government databases that NCO4 will use in the determination of price reasonableness.