S02 - Att 7 676-22-113 Sole Source rev b.pdf

Part 806.3 Other Than Full and Open Competition (OFOC) Request for Sole Source Justification Format >SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C252-22-AP-0799

1. Contracting Activity: Department of Veterans Affairs, VISN 12, Tomah VA Medical Center shall maintain all Tomah Facilities. Currently building 400 needs numerous repairs. There are 6 task categories that make up this solicitation.

• Task #1 Seal and Tuck-point Building

• Task #2 Replace Roof

• Task #3 Paint exterior wood & venting

• Task #4 Replace Heat Tape

• Task #5 Gutter Lines

• Task #6 Restoration and painting of the Cupola

2. Nature and/or Description of the Action Being Processed: This potion refers to task #2 replace roof, by replacing the Pitched Roof, Dormer Roof & wall cladding on Building 400 with 4IFUE1180 Inspire Classic Slate Shingles Charcoal Black by Westlake per manufactures specifications.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Use roofing materials that duplicate the appearance and profile of the original materials whenever possible. If the original roofing material previously has been replaced with composition shingle roofing, the existing roofing may be replaced with roofing materials that historically would have been appropriate for the building form and style.

Figure 18. Photo showing appropriate replacement slate shingles on Building 400

Figure 17. Original architectural drawing of Building 400 showing the slate roof. Source: VAMC Tomah archives.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1. The specific paragraph must be cited. Most likely, only the -1 or -2 authorities will be cited. Please be aware that failure to adequately plan for future requirements does not constitute appropriate use of the unusual and compelling urgency statutory authority.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

As rquired by the (HRMP) Historic Resources Management Plan of the Veterans Affairs Medical Center Tomah, Wisconsin Page number 78.

• Composite Slate Shingles - Where slate shingles were present historically, replacement shingles should be dimensional shingles, replicating the appearance of slate shingles seen in historic photos and original architectural drawings (Figures 17 and 18). The SHPO has approved the use of Inspire Composite Slate Shingles in color 701, Stone Black.

• Note: The shingles have been renamed by the manufacture to part number 4IFUE1180 Inspire Classic Slate Shingles Charcoal Black by Westlake per and should be used in the future for the following buildings: 400, 401, 402, 403, 404, 406, 407, and 408.

https://www.acquisition.gov/content/part-6-competition-requirements

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to pigment color matching and historical requirements no other matching composite shilgles were found.

Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The VA has used these shingles on other buildings in Tomah with no unusual increased costs. This project has Estimated Roofing calculations: Pitched roofing 25,315 sq.

ft., Dormer roofing 1,100 sq. ft. and Dormer Wall Cladding 650 sq. ft.. (The contractor must field verify all site drawings and measurements and conditions.)

Total Estimated Area of 27,065 sq. ft.

Estimated cost per square ft. $5.50 to $6.00

Total estimated cost for Inspire Classic Slate Shingles Charcoal Black $162,390.00

6. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

7. Any Other Facts Supporting the Use of Other than Full and Open Competition:

8. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

9. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Tomah VA Medical Center will continue to look for other suppiers that may provide the required materials.

10. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Kelly Komperud Engineer Supervisor Tomah VAMC

11. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lynn Vander Velde Contracting Officer Great Lakes Acquisition Center (NCO 12) https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx