S02 36C26225Q0600 Synopsised Notice.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Department of Veterans Affairs NCO 22 - Network Contracting 650 E. Indian School Road Phoenix AZ 85012

POINT OF CONTACT*

Contract Specialist Jessica Brooks Jessica.brooks3@va.gov 480-466-7940

PLACE OF PERFORMANCE

3350 La Jolla Village Drive

San Diego CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

PM&R Air Compressors and Pumps

COMBINED SYNOPSIS/SOLICITATION

GENERAL INFORMATION

Contracting Office Address

NCO 22

ATTN: Jessica Brooks Department of Veterans Affairs 650 E. Indian School Road Phoenix, AZ 85012

Description This is a combined synopsis/solicitation is for services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 / 01/17/2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 Million Dollars.

The Network Contracting Office 22 is seeking to PM&R Air Compressors and Pumps for the Jennifer Moreno VA Medical Center located in San Diego, CA.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to jessica.brooks3@va.gov. Questions must be received no later than March 24, 2025, at 2:00 PM MST. No further questions will be accepted after that date and time.

All offers must be in writing and may be sent by e‐mail to jessica.brooks3@va.gov. Offers must be received no later than March 26, 2024, at 2:00 PM MST. No further offers will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

SCHEDULE:

All interested companies shall provide a quotation for the following: VA San Diego Healthcare System (VASDHS) currently has a requirement for a non-personal services order to provide PM&R Air Compressors and Pumps. Work will be done in an asbestos environment. The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

See the attached Statement of Work for further details.

STATEMENT OF WORK

1. CONTRACT TITLE:

PM&R Air Compressors and Pumps

2. PLACE OF PERFORMANCES:

VA San Diego Healthcare System 3350 La Jolla Village Dr.

San Diego, CA 92161

3. PERIOD OF PERFORMANCE:

Base: TBD – TBD

OY1: TBD – TBD

OY2: TBD – TBD

OY3: TBD – TBD

OY4: TBD – TBD

4. CONTRACT TYPE:

Firm Fixed Price

5. BACKGROUND:

Utility & medical air compressor system preventative maintenance & repairs service contract to ensure sufficient utility & medical air can be provided for the hospital.

6. SCOPE OF WORK:

· All corrective and preventive maintenance must meet the requirements outlined in the OEM manuals for each piece of equipment.

· Contractor shall supply all parts, materials, labor, and transportation to complete the required maintenance and work outlined in this SOW.

· Contractor shall provide rental backup units during preventative, corrective, and emergency maintenance.

The contractor shall perform the following planned maintenance per OEM requirements:

Medical Air Compressors

· Check and test for proper operation.

· Check and adjust for proper lead/lag switch operation.

· Measure and record running load for all motors. This data will be used to determine the trend analysis.

· Ensure operation of drive belts and replace as needed.

· Ensure operation of pre-& post oil filter elements and replace as needed.

· Ensure operation of inlet filters and replace as needed.

· Calibrate CO monitor.

· Replace dewpoint probe.

· Alternate dryers and check for proper operation.

Dryers

· Ensure Proper Operation.

· Alternate Dryers.

· Check Dryer Filters.

· Replace Deskins as needed.

Medical Vacuums

· Ensure Proper Operation.

· Measure and record running current for all motors, develop trend analysis.

· Proper lead/lag switch adjustment.

· Grease Bearings.

· Replace filters as needed.

Quarterly & Annual Service to Powerex Air Compressor (1) Location: 2nd Floor, Building 11 (Dental Area) Model: MST15054P5

Quarterly & Annual Service to Amico Medical Air and Vacuum System (1)

Kobelco Medical Air Compressors (3)

Semi Annual Service to:

1. Replace inlet filter & oil filter

2. Top off oil

3. Perform 26-point inspection and/or adjustment

Annual Service to:

1. Perform semi-annual service

2. Change oil

3. Replace oil mist discharge element

Beko Medical Air Dryers (3)

MAD #1:

Annual Service to:

1. Replace (3) filters elements per dryer

2. Replace all drains (Float Drains & Zero Loss Service Kit)

3. Replace desiccant

4. Replace silencer

Speedaire Utility Air Backup Compressor for Cogen (1) Location: Bldg. 2 The Plant Model: 4B233E Serial: L5/23/06-00063

Semi Annual Service to:

1. Replace inlet filter

2. Change oil

3. Perform 26-point inspection and/or adjustment

Beko Backup Refrigerated Dryer for Cogen (2) Drypoint Air Dryer Location: Bldg. 2 The Plant Model: RA 35 NA P 1

Location: Bldg. 2 The Plant Model: ACC35 1 Serial: 44208

Annual Service to:

1. Replace drain service kit Kobelco Utility Air Compressors (2)

Semi-Annual Service to:

1. Replace inlet filter & oil filter

2. Top off oil

3. Perform 26-point inspection and/or adjustment

Annual Service to:

1. Perform semi-annual service

2. Change oil

3. Replace oil mist discharge element

Beko Utility Air Dryers (2)

Annual Service to:

1. Replace (2) filter elements

2. Replace (4) service drain kits

Monitors (3)

Annual Service to:

1. Replace dew-point sensor for medial air

2. Calibrate CO sensor for medial air

3. Replace dew-point sensor for utility air

Powerex Medical Vacuum Pumps (6)

MVP #4:

MVP #5:

MVP #6:

Semi-Annual Service to:

1. Replace inlet filter

2. Change gear oil

3. Perform 26-point inspection and/or adjustment

7. TROUBLESHOOTING: Which includes diagnosing, tracing, and locating to identify cause of failure in a manner which minimizes impact to patient care and maintains a safe environment for all.

8. REPAIRS:

· Arrange time/date repair minimizes impact to patient care.

· Complete repair utilizing materials and parts that meet or exceed all applicable VA requirements/standard.

· Test and commission the system to ensure the repaired system is operating as designed/required to function to meet or exceed VA requirements/standards.

· Return the system to operation notifying all applicable units served by the equipment in accordance with all applicable VA requirements/standards.

9. EMERGENCY REPAIRS SERVICE:

· Contractor will be required to provide repairs & replacement when agreed upon by the vendor and Plant Supervisor, CO, COR, or designated alternate on the equipment listed above. Coverage includes all replacement parts, installation, calibration, labor, and travel necessary to bring the listed equipment to manufacture operating specifications.

· Only the Plant Supervisor, CO, COR, or designated alternate has the authority to approve/request an unscheduled service call to the Contractor.

· Response time - Contractor’s technician or technical support shall respond with a phone call to the COR or designee within one (1) hour after receipt of telephoned notification. A qualified technician must respond on-site a maximum of eight business (8) hours after of the initial request for service, unless specified otherwise by the authorities listed above.

· Contractor shall provide VA with a timeline to restore nonfunctional equipment to full service. Full service means that defective parts have been replaced with parts that meet or exceed manufacturer's original specifications, meets government’s expectations and that the equipment meets or exceeds the manufacturer's original performance specifications.

· Technicians responding for unscheduled emergency service must report to the Supervisor, Central Plant Supervisor, or designee (after hours). Upon completion of service/repair the technician shall again report to that person.

10. MAINTENANCE RECORDS:

· Contractor shall provide VA staff with all relevant maintenance records.

· All corrective and preventive maintenance must meet the requirements outlined in the OEM manuals for each piece of equipment.

· Contractor must provide annual & quarterly reports for all maintenance and services completed within the scope of the contract.

11. CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBLITES:

Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

· Contractor shall provide qualified technicians capable of testing, installing, troubleshooting, and maintaining Kobelco Rotary Screw Air Compressors.

· Contractor and technicians shall be thoroughly knowledgeable of all NFPA, VA, Federal, State, San Diego, and other regulations as it relates to this contract.

· The contractor will complete this task in accordance with the NFPA Codes and Standards, especially NFPA 70E.

12. SAFETY REQUIREMENTS:

12.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

12.2. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

12.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

12.4. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

12.5. The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

13. CHANGES:

The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price, or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

14. VA POLICY:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

15. PARKING POLICY:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

16. IDENTIFICATION BADGES:

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.

17. SMOKING POLICY:

Smoking is not permitted within the VA Healthcare System facilities campus.

18. NORMAL WORKING HOURS:

Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

19. OVERTIME AND NATIONAL HOLIDAYS:

Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days:

20. INVOICE AND PAYMENT:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten- Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in the arrears upon receipt of properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number

Failure to comply with the above shall delay payment to the Contractor.

D.2 WAGE DETERMINATION

https://sam.gov/wage-determination/2015-5635/26

Combined Synopsis/Solicitation Notice