S02 36C26224Q1060.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* INDOOR AIR QUALITY MONITORING SERVICE

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26224Q1060

RESPONSE DATE/TIME/ZONE 05-03-2024 3:00PM MOUNTAIN TIME, DENVER,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* B502

NAICS CODE* 541620

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22 Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Rochelle Bennett Rochelle.Bennett@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Loma Linda Health Care System 11201 Benton Street Loma Linda CA

POSTAL CODE 92357

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Loma Linda Health Care System (VALLHCS) is seeking a potential qualified contractor that can provide indoor air quality monitoring services.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541620 ($19.0 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Rochelle.Bennett@va.gov. All information submissions to be marked Attn: Rochelle Bennett, Contract Specialist and should be received no later than 3:00 pm MST on May 3, 2024.

http://www.sam.gov/ https://veterans.certify.sba.gov/ mailto:Rochelle.Bennett@va.gov

*= Required Field Sources Sought Notice

STATEMENT OF WORK - DRAFT

I. TITLE:

Indoor Air Quality Monitoring

II. BACKGROUND INFORMATION:

The VA Loma Linda Healthcare System (VALLHCS) is located at 11201 Benton Street, Loma Linda, Ca 92357. As part of the VA’s ongoing efforts to provide a safe and healthy environment for our veterans, visitors and staff, VA Loma Linda requires annual indoor air testing for all VA facilities under the VALLHCS umbrella, to include the main hospital, satellite buildings on campus, other VA occupied buildings, and Community Based Outpatient Clinics (CBOC).

III. FACILITIES LIST

FACILITY ADDRESS SQUARE FEET

VA LLMC (main hospital) 11201 Benton St, Loma Linda 791,258

Audiology (BLDG 30) 11201 Benton St, Loma Linda 7,805

Cancer (BLDG 31) 11201 Benton St, Loma Linda 11,140

Valor (BLDG 32) 11201 Benton St, Loma Linda 16,547

OP Pharm (BLDG 20) 11201 Benton St, Loma Linda 15,412

Women’s Health Clinic 10391 Corporate Drive, Redlands 11,712

VALL Blythe Clinic 1273 West Hobson Way, Blythe 3,750

VALL Human Resources 25814 Business Center Dr, Loma Linda 8,171

VALL Business Office 25834 & 25814 Ste. B 13,983

Suite K (10444 Corporate) 10444 Corporate 1,870

Redlands Warehouse #1 10390 Enterprise way, Redlands 11,518

Redlands Warehouse #2 10814 Enterprise way Ste. B, Redlands 9,454

Loma Linda ACC 26001 Redlands Blvd, Redlands 285,000

Bio-Med OIT Warehouse 6,000

Hemet Mini-CBOC 720 East Latham Avenue, Hemet 7,087

Palm Desert CBOC 72700 Dinah Shore Drive, Suite 200 Palm Desert 29,000

Murrieta CBOC 25125 Madison Avenue, Suite 105 Murrieta 25,732

IV. OBJECTIVES:

The purpose of this contract is to have a contractor to furnish all labor, materials, supplies, tools, equipment, and qualified personnel to make the following inspections as per the below:

A. HVAC Inspection

1. A visual inspection will be made of the internal chambers of a representative number of main air handling units, including coils, condensate drainage, fan chambers, humidifiers, controlling hardware, etc. A representative selection of any supplementary, perimeter or other auxiliary air handling units will also be visually examined.

2. An assessment of the type, installation, and condition of filters present in the main and any supplemental air handling system with regard to their impact on indoor air quality.

3. Fiber optic examination of representative sections of the internals of the main ducts leaving each air handling unit with a borescope. When necessary, access will be gained to these ducts by the insertion of UL access points into the ductwork. Access points will be adequately sealed after examination has been completed. These inspections will embrace representative sections of ducts throughout the building.

4. Static air pressure measurements will be taken inside ductwork at representative locations in main air supply systems.

B. Air Quality Testing

The following samples for laboratory analysis will be collected:

1. Airborne samples will be taken in selected areas using Air-O-Cell type spore traps, or their equivalent, followed by analysis and counting of mold spores, fungal fragments, and other potentially allergenic particles with identification to the genus level (type of mold).

2. Formaldehyde levels in selected areas using direct electronic sensors.

3. Measurement of air flow direction and/or air pressure differentials between building shell and the outside, as well as between key locations within the building such as restrooms, laboratories and biohazard closets. This data will be used to identify existing and potential pollutant pathways.

4. Datalogging for temperature and relative humidity over a four to eight-hour period using multi-channel dataloggers.

5. The following instrument tests will be performed at `representative test locations throughout the building. Each test location will be recorded, and the methodology used for analysis, and the standards used to compare the results will be defined.

a. Measurement of airborne particles (PM 2.5) using electronic aerosol mass monitors.

b. Measurement of carbon dioxide levels using non-dispersion infrared absorption techniques. Levels will be compared against carbon dioxide levels in outdoor air and used as an indicator of ventilation rates.

c. Measurement of carbon monoxide levels using electrochemical sensors.

d. Tests for miscellaneous gases in representative areas, including nitrogen dioxide, sulfur dioxide and hydrogen sulfide using electrochemical sensors.

e. Temperature and relative humidity levels using an electronic thermohydrometer.

f. Screening tests for total volatile organic compounds (TVOC) using a photo-ionization detector (PID).

g. Samples of outdoor air will be collected for analysis of dusts, gases, mold spores and fungal fragments, pollens and other allergenic particles, temperature, and relative humidity. Outdoor samples will be taken for control purposes and will be used to help evaluate the indoor readings.

C. Report

A comprehensively written report containing the following will be submitted:

1. Tests conducted including a description of the test procedure and the instruments used.

2. Test results.

3. Discussion and comparison of test results to relevant environmental standards and to available suggested standards.

4. Summary of findings.

5. Where practical and helpful, the report will include photographs that help to explain any unusual conditions or areas needing attention.

6. Practical recommendations for any corrective actions for improvement of the indoor environment.

7. The report will be submitted within 30 days of on-site tests and measurements. A report will then be issued summarizing the status of the air handling systems with respect to their internal structure, corrosion conditions, filtration systems, contamination status and general air quality.

ALL THE REPORTS WILL BE TREATED AS STRICTLY CONFIDENTIAL.

V. PERIOD OF PERFORMANCE:

Within 30 days from performance start date. Work shall be scheduled during normal working hours, Monday through Friday, 6:00am – 4:30pm. Contractor shall initiate work within 30 days of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff.

Timelines are subject to change due to VALLHCS operational requirements.

VI. PLACE OF PERFORMANCE:

See Item III, FACILITIES LIST

VII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. Must be a vendor in our system and System for Award Management (SAM).

VIII. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS

HVAC Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS HVAC Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS HVAC Supervisor, or in their absence, with Graphics Control prior to work each day.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here:

• OSHA Regulations, www.osha.gov

IX. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

X. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.

Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D. badges must have identification picture, name of the individual, and the represented company depicted on it.

XI. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XII. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.

XIII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

http://www.osha.gov/

STATEMENT OF WORK - DRAFT