S02 36C26223Q0002_1 Solicitation Boiler Maintenance.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26223Q0002 08-09-2022

Arcelia Medina 520-792-1450 x 4313 08-18-2022

15:00 MDT

36C262

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

X 100

X

238220

$16.5 Million

N/A

X

36C262

Department of Veterans Affairs Long Beach VA Healthcare System 5901 East 7th Street

Long Beach CA 90822

36C262

Department of Veterans Affairs NCO 22 - Network Contracting

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

Contractor to perform on-site troubleshooting, diagnostics, programming, testing, maintenance, and repair services for all boiler(s) and boiler plant systems at the Long Beach, VA located at 5901 East 7th Street Long Beach, CA 90822.

Contractor to provide material, labor, equipment, and supervision in performance of this service.

Contractor shall reference the Statement of Work (SOW) located in Section B.

X X

Tim Garrity Contracting Officer

36C26223Q0002

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 32

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.8 VAAR 852.219-78 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021)

(DEVIATION)

C.9 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 39

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

D.2 ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Department of Veterans Affairs NCO 22 - Network Contracting

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Contractor shall perform on-site troubleshooting, diagnostics, programming, testing, maintenance, and repair services for all boiler(s) and boiler plant systems at Tibor Rubin, VA Long Beach Medical Center located at the Long Beach VA Healthcare System (LBVAHCS) 5901 East 7th Street, Long Beach, CA, 90822. Technicians shall be equipped with all tools, software, hardware, expertise, and additional resources required to conduct all troubleshooting and repair services. Additional expertise, personnel, repair crews, testing, troubleshooting and technical support shall be provided all inclusively by the Contractor.

1. PLACE OF PERFORMANCE:

Tibor Rubin, Long Beach VA Medical Center Long Beach VA Healthcare System (LBVAHCS) 5901 East 7th Street Long Beach, CA 90822-5201

2. PERIOD OF PERFORMANCE:

Twelve (12) month Base Year with four (4) twelve (12) month option years.

3. TROUBLESHOOTING & REPAIR SERVICES:

3.1 The contractor shall perform on-site troubleshooting, diagnostics, programming, testing, maintenance, and repair services for ALL boiler(s) and boiler plant systems (How many of each are there?)at Tibor Rubin, VA Long Beach Medical Center (VALBMC). There are 3 boilers, a condensate collection drum, a deaerator, softer water system, blowdown receiver tank, an ammonia skid (located outside the boiler plant), and all associated interconnecting piping systems inside the boiler plant.

3.2 A NOT TO EXCEED amount of ONE - THOUSAND (1,000) HOURS (HRS), PER YEAR (365 DAYS) shall be allocated by LBVAHCS for TROUBLESHOOTING & REPAIR

SERVICES.

3.3 LBVAHCS shall exclusively provide ALL parts for repairs and service work performed by the Contractor based on contractor recommendation, manufacturer specifications, and Boiler Plant Supervisor approval.

3.4 Technician(s) shall be equipped with all tools, software, hardware, expertise, and additional resources required to conduct all troubleshooting and repair services.

3.5 Additional expertise, personnel, repair crews, testing, troubleshooting and technical support shall be provided all inclusively by the Contractor, shall be included in the contract price and no additional charges shall be incurred by the VA.

3.6 A walkthrough with the Contractor and Boiler Plant Supervisor (or designee) shall be conducted prior to and upon completion of ALL service calls to identify deficiencies and equipment issues, and to discuss and schedule recommended course of action for repair.

3.7 Contractor responsible for repairing all damages incurred during the performance of all services under this requirement at no additional cost to the VA.

3.8 Upon completion of service Contractor responsible for generating and submitting all Troubleshooting/Maintenance & Repair Reports pertaining to this requirement.

3.9 Contractor will perform other repair tasks that may arise in scope of the contract.

4. MAINTENANCE SERVICES:

4.1 The Contractor shall coordinate with COR and/or Boiler Plant Supervisor to minimize the number of equipment outages/bypasses required to complete all items in this Contract.

This shall include Equipment annual services, vessel inspections, etc. (maintenance service items called for in this contract need to be combined together to avoid multiple outages for the same equipment. (i.e., taking a boiler out of service once week to perform scheduled work then take it out again the following week for different scheduled work is not acceptable and contractor shall refrain from performing in this manner).

4.2 Equipment outages must be operationally segregated to where no more than one boiler is offline/bypassed at one time for purposes of executing work on this contract.

4.3 Equipment outages must be operationally segregated to only either the condensate tank, deaerator, or blow down receiving tank are offline/bypassed at one time.

4.4 No two items will be offline/bypassed at the same time for purposes of executing work on this contract.

4.5 Boiler Annual Service:

4.5.1 Coordinate preparation work with the requirements of the inspection firm.

4.5.2 Boiler service MUST line up with annual inspection services prior to any work commencing.

4.5.3 All records of maintenance and repair activities, water treatment logs, operational logs, inspection reports, and all histories of prior problems shall be readily available during the inspection.

4.5.4 Records for three years are suggested. If the consultant requires copies, they will need to sign out the documents and return them upon completion.

4.6 Specific Annual Service Requirements:

4.6.1 Remove all manway and handhole covers, access panels.

4.6.2 Remove all drum internals.

4.6.3 Clean all fireside and waterside surfaces.

4.6.4 Remove insulation from water tube boilers steam and mud drum ends and from locations where pipes are connected to the boiler.

4.6.5 Arrange for ladders, lifts, and other devices necessary to allow access to the boiler.

4.6.6 Furnish copies of the original National Board (NB) “Manufacturer’s Data Report” inspection form that was prepared for the boiler when it was new and NB “Report of Repair” forms if boiler pressure vessel repairs have been performed.

4.7 Deaerator (DA)/Condensate & Blowdown Receiver Tank Annual Service:

4.7.1 Remove of all manways.

4.7.2 Remove of all nozzle spools off bottom of the vessel.

4.7.3 Clean all bottom nozzles verifying clear of obstruction.

4.7.4 Isolate vessel from sewer system. Sediment must be collected separately for discarding outside of sewer system to avoid potential plugging.

4.7.5 High pressure washing of all interior wall surfaces and equipment. Drainage of wash down must NOT be connected to any sewer system.

4.7.6 Replacement of all thermowells and pressure/temperature sensing equipment otherwise not accessible while the equipment is online.

4.7.7 Inspection and/or replacement of all injection quills, if applicable.

4.7.8 Sign-off of COR and/or Boiler Plant Supervisor for vessel closure approval upon completion of internal cleaning prior to closing any manways or re-installing any spool pieces.

4.8 Test Tuning & Calibration

4.8.1 Calibrate Controls

4.8.1.1 All items listed below REQUIRE a certified calibration certificate. VA can provide sample calibration certificate upon request.

4.8.1.2 Calibrate and check operation of Ammonia flow controller. Certified calibration certificate must be provided to VA.

4.8.1.3 Calibrate and check operation of Catalyst bed differential pressure transmitter. Certified calibration certificate must be provided to VA.

4.8.1.4 Calibrate and check operation of Drum pressure transmitter. Verify transmitter taps are free and clear of any obstruction.

4.8.1.5 Calibrate and check operation of Feed water flow transmitter. Verify transmitter taps are free and clear of any obstruction.

4.8.1.6 Test FD fan (VFD if present) and control loop make necessary adjustments.

4.8.1.7 Check and calibrate Flue gas Oxygen analyzer using portable analyzer.

4.8.1.8 Check and adjust FD fan damper.

4.8.1.9 Check and Adjust gas servo.

4.9 Burner Tuning & Maintenance:

4.9.1 Check flame safeguard control for pilot and main flame ignition, detection, and proper lockout.

4.9.2 Check operation of blower motor and control circuitry. Run amp check to verify motor is in tolerance and document.

4.9.3 Lubricate motor bearings when applicable.

4.9.4 Check operation and adjust ammonia flow nozzles as required.

4.9.5 Check operation and adjust all boiler operating limits and running interlocks, adjust for maximum pressure control and minimal burner cycling.

4.9.6 Check operation and adjust feed water controls - draw down water column and check low water controls.

4.9.7 Check burner, pilot, and main flame ignition. Verify and calibrate for smooth and reliable light.

4.9.8 Check Air/Fuel ratio to ensure stable combustion.

4.9.9 Boiler/burner firing to be fine-tuned and adjusted to its maximum efficiency level throughout entire modulation range.

4.9.10 Conduct flue gas analysis and monitor of temperature, O2, CO2, CO, NOx, and excess air, to be monitored.

4.9.11 Complete combustion and efficiency testing to be monitored and recorded at all firing rates of boiler/burner capacity. Combustion efficiency will be calculated and recorded at each position.

4.9.12 The boiler room shall be left in the same clean condition as existed prior to start of the work.

4.9.13 Upon completion of full testing, field service representative to submit an engineer’s report to COR (Liam Boccia), Boiler Shop Supervisor (Erik Estrada).

4.9.14 Engineer’s report will summarize work completed; detail corrective actions required and recommend solutions.

4.9.15 Check and Adjust FGR servo.

4.10 List of instrumentation & Controls to be Inspected & Calibrated:

4.10.1 Steam flow transmitters (includes all three (3) transmitters).

4.10.2 Steam flow recorders/computer readout.

4.10.3 Flue gas oxygen sampling, analyzing, and recorder/computer readout.

4.10.4 Boiler and economizer stack temperature transmitters and recorder/computer readout.

4.10.5 Master steam pressure and combustion controllers.

4.10.6 Boiler outlet draft controllers.

4.10.7 Boiler water level controllers.

4.10.8 Feedwater deaerator and condensate storage tank water level controllers including overflow.

4.10.9 All pressure and temperature sensors and transmitters.

4.10.10 All signal processing and readout devices.

4.11 Chemical Water Treatment Supplies & Services

4.11.1 Contractor Qualification Requirements

4.11.1.1 The contractor shall have been in business at least five years providing chemical treatment of boiler plant and steam distribution systems similar in design and annual steam production rates to that of the VA facility.

Contractor shall provide a list of at least five references for services provided or similar size and scope that includes specifically utilizing the services for boiler chemical treatment for a minimum of three (3) years of provided services by contractor. This information shall be submitted with offer.

4.11.1.2 One water treatment specialist who has a bachelor’s degree in chemical engineering or the physical sciences from an accredited college or university shall be assigned to this contract. The water treatment specialist must have at least five years successful experience with boiler water treatment programs and shall furnish references from at least three customers who utilize boiler water treatment programs.

4.11.1.3 The water treatment specialist assigned must be located within 50 miles of the site to enable reasonable response times for site visits.

4.11.1.4 The contractor must operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program.

4.12 Chemicals & Testing Supplies:

4.12.1 Provide all chemicals, test kits, test reagents, corrosion coupons, and instructional materials as necessary to comply with all contract requirements.

Deliver to the boiler plant supervisor or his/her designate.

4.12.2 Chemical test Equipment to the greatest extent possible, chemical test results will be electronic or digital in nature. The test results shall not rely on an operator’s interpretation of color or lack of their ability to accurately distinguish colors.

4.12.3 Chelate-based chemicals are not permitted.

4.12.4 All chemicals utilized must conform to FDA guidelines: CFR 21, 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM

CONTACTS FOOD. In addition, the chemicals shall conform to all local, state, and federal government regulations on water pollution and have appropriate EPA registration. The VAMC utilizes boiler steam for food preparation and for humidification.

4.12.5 All chemicals shall be in a liquid state when shipped from the manufacture. The manufacture must be ISO certified with proper quality controls in place to ensure there is no variances in the chemical mixtures straight and or concentration from one run to the next run of the same chemical. Copies of the quality control test sheets will be supplied electronically or on paper with each delivery to the Boiler Plant Supervisor following delivery.

4.12.6 NO blending of several treatment chemicals into one mixture. Each Chemical treatment must remain separate from the others and feed into the system as an individual chemical. The Blending of Amines are acceptable (Neutralizing and Filming amines).

4.12.7 There will be no mixing of chemicals by the operators or in the boiler plant.

4.12.8 Furnish on site chemical storage containers with secondary containment. Provide bulk delivery service which delivers the chemicals directly into the on-site storage containers with no assistance necessary from VA employees other than to provide access.

4.12.9 Provide chemical metering pumps as required, plus one spare for water treatment:

4.12.9.1 DA Tank one pump

4.12.9.2 Boiler 1 one pump for each chemical being added to the boiler.

4.12.9.3 Boiler 2 one pump for each chemical being added to the boiler.

4.12.9.4 Boiler 3 one pump for each chemical being added to the boiler.

4.12.9.5 Steam line treatment One pump for each injection point.

4.12.9.6 Walk out facility steam system with Pipe shop supervisor and Boiler Plant supervisor to verify if steam line treatment may require remote injection points.

4.12.9.7 All boilers will have an extra injection point for laying up a boiler wet.

4.12.9.8 Boiler treatments must go to the individual boilers, it is impossible to control the chemistry of two boilers with one common chemical injection point.

4.12.10 All existing chemicals, which are suitable for the contract program, will be utilized prior to the use of any new chemicals.

4.12.11 Submit MSDS sheets for all chemicals utilized during the performance of services under this contract. The MSDS sheets will accompany delivery of the chemicals and will be furnished to Boiler Plant Supervisor by hand or electronically.

4.12.12 All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site.

Containers shall have NFPA placard clearly visible to at-risk personnel.

4.13 Performance Requirement:

4.13.1 Total hardness in feedwater shall be less than one part per million (ppm). Advise

VA personnel on proper softener //and reverse osmosis// monitoring and operation.

4.13.2 Dissolved oxygen in the feedwater shall be 7 parts per billion (ppb) maximum without the use of oxygen scavenger in the following manner:

4.13.2.1 Set up continuous monitoring system of dissolved oxygen. Use digital testing method. If no such test is available, conduct a manual test every 5 minutes during this testing.

4.13.2.2 Turn off oxygen scavenger to allow for the liquid volume in the DA to turn over while.

4.13.2.3 For Long Beach this is approximately 42 minutes. The DA capacity is 1,400 gallons. At normal level of 65-75%, volume of 1,050 gallons is used. Boiler feedwater consumption is 25-35 GPM, 25 GPM will be used.

4.13.2.4 Continuously monitor for dissolved oxygen. Resume oxygen scavenger injection when 42 minutes is reached or if at any time a result exceeds 12 ppb.

4.13.3 If it exceeds 12 ppb, provide recommendation in writing to boiler plant supervisor that deaerator must be inspected and repaired.

4.13.4 Prevent embrittlement of boiler pressure vessels.

4.13.5 Condition the boiler sludge to obtain effective bottom blowoff.

4.13.6 Boiler residual of sodium sulfite, 30-60 ppm.

4.13.7 Boiler phosphate residual, 20-40 ppm.

4.13.8 Total dissolved solids (TDS) in boilers as high as possible, but not to exceed

4000 ppm.

4.13.9 Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS).

4.13.10 Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm.

4.13.11 Boiler polymer dispersant residual as recommended by supplier.

4.13.12 There shall be no “pitting” corrosion.

4.13.13 There shall be no scale and deposit formation in the boilers.

4.13.14 Moisture content of the steam shall not exceed one percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting.

4.13.15 Control boiler water chemistry to minimize blowdown and thus improve efficiency.

4.13.16 Provide steam amine treatment to provide condensate pH of 8.0 – 8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header to achieve even dispersal throughout the distribution system.

4.13.17 Control corrosion rates. Steel corrosion rates shall be less than 2.0 mils per year.

Copper corrosion rates shall be less than 0.2 mils per year.

4.13.18 Establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier.

4.13.19 Contractor must ensure, and demonstrate in the required reports, that all water quality parameters are in compliance with specified parameters at least 90% of the time.

4.14 On-Site Services:

4.14.1 Provide a complete analysis and report with recommendations of all aspects of the boiler/steam/condensate system for the entire campus [and/or each building being serviced] by steam or condensate, to include:

4.14.1.1 Influent water quality

4.14.1.2 Soft water at outlet of each water softener skid in the boiler plant

4.14.1.3 Soft water at main inlet line going to Biomed.

4.14.1.4 Condensate return quality and percentage of the return. Report any metals in the return such as iron, copper, etc.

4.14.1.5 Boiler Feed Water

4.14.1.6 Boiler Water

4.14.1.7 Steam line treatment

4.14.1.8 Internal inspection of the boilers, DA tank and internals, condensate blow down flash tank and internals, and the condensate tank. Document the condition of each piece of equipment with photos.

4.14.2 Provide complete written program with instructions, supplemented by oral instructions and demonstrations, to boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements.

4.14.3 Provide three two-hour training sessions within two months of the start of a new contract. The first session shall be within one week of the start of the contract.

Provide one two-hour training session every six months after the new contract has been in force for six months.

4.14.4 Yearly refresher training or when new chemicals or test procedures are added or changes are made to the treatment program.

4.14.5 As a minimum, perform the following tests monthly, provide complete written reports with all test results and recommendations, and review reports with plant supervisor:

4.14.5.1 Condensate return systems to the boiler plant: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Test the condensate for pH at representative samples of condensate receivers throughout the facility at quarterly. Vary the sample sites every year.

4.14.5.2 Make-up water including soft water and industrial city water: pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica.

4.14.5.3 Boiler feedwater: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year in accordance with step 2 of Performance Requirements outlined above so that feedwater deaerator performance can be evaluated.

4.14.5.4 Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity.

4.14.5.5 Continuous blowdown systems: Check calibration and settings monthly.

4.14.5.6 Chemical feed systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates.

4.14.5.7 Monitor and trend each chemical usage, in gallons per day, to establish a base line. Notify the supervisor of any increase in chemical usage of more than 25% deviation from median average that cannot be explained.

4.14.5.8 Reorder chemicals when needed and notify the supervisor.

4.14.5.9 Each month, the contractor shall provide a report that indicates the percentage of time that the above parameters are within control range for condensate, make-up, feedwater, and boiler water. In addition, provided six-month trending analysis based on the data collected over the last 6 months.

4.14.6 Visit the plant weekly during the first three months of a new contract. After three months, visit the plant monthly, perform tests listed above and review daily logs of tests performed by boiler plant personnel. Discuss the test results with the plant supervisor. Provide recommendations on treatment methods and consult on boiler plant and steam and condensate distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Make additional visits at the request of the plant supervisor to handle problems.

4.14.7 Conduct waterside inspection of boilers, feedwater deaerator, blow down flash tank, and condensate storage tank at least once per year. Through the Contracting Officer’s Technical Representative (COTR), coordinate the boiler and feedwater deaerator inspection to coincide with the inspection by the Qualified Professional Inspector (boiler inspector). VA personnel will prepare equipment for inspection.

4.14.8 Provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers not in service.

4.14.9 Provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blowoff procedures.

4.14.10 Any deficiencies or problems noted with VA test results or with the water treatment specialist’s test results are to be reported verbally and in writing immediately to the plant supervisor. If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved.

4.14.11 Test corrosion coupons from condensate lines once per year and provide report.

VA personnel will install, remove, and deliver the coupons to the water treatment specialist.

4.14.12 Within 1 month of contract initiation, contractor will walk the condensate collection system with Pipe shop supervisor and Utility Plant supervisor to demarcate optimum location where corrosion coupons will be or are already installed.

4.15 Administrative Requirements:

4.15.1 All on site work is to be coordinated with the boiler plant supervisor at least seven

(7) days prior to performance of services.

4.15.2 All work to be performed during the normal daytime working hours of the boiler plant supervisor, Monday through Friday, excluding National Holidays.

4.15.3 Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform any extra cost work without written authorization from the COTR. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor.

4.15.4 Provide information on the time and date delivery time for chemicals. Provide method for emergency chemical deliveries.

4.15.5 A laboratory certified by the State of California shall perform laboratory work.

4.15.6 A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report will be submitted in duplicate to the boiler plant supervisor and to the COTR.

4.15.7 Provide emergency response, including a site visit if requested, within 4 hours of request, 24 hours a day, 365 days per year. Maintain a toll-free (800) telephone number and e-mail and pager system for 24-hour access.

4.15.8 Respond to routine communications within 48 hours with a visit as necessary.

4.15.9 Failure to achieve required performance goals will be justification for termination of contract.

4.15.10 Immediately prior to commencing the chemical treatment contract, VAMC will arrange for an internal inspection of each boiler by the boiler plant supervisor and the contractor’s (chemical supplier) field representative. A visual and written record of the condition of each of the boilers will be signed by the contractor and the VAMC representative. Upon termination of the contract, a similar inspection will be conducted. Any deterioration in the boiler conditions attributable to the contractor’s program shall be corrected by the contractor at no additional cost to

VA.

4.16 Boiler Source/Ammonia Slip Testing & Portable Analyzer Testing:

4.16.1 Source & Slip Testing:

4.16.1.1 Contractor will perform Source Testing as required by Southern California Air Quality Management District (SCAQMD), Office of Statewide Health and Planning and Development (OSHPD) and VA Long Beach Medical Center (LBVAHCS) regulations, on all applicable boiler systems at LBVAHCS Boiler Plant.

4.16.1.2 Testing will determine the emissions rates of Nitrogen Oxides (NOx), Carbon Monoxide (CO), and Ammonia (NH3) at the exhausts of the (3) Boilers.

4.16.1.3 The source testing shall be done to verify compliance with the 5 ppmv NH3 slip, 5 ppmv NOx firing on natural gas, 40 ppmv NOx firing on fuel oil and 100 ppmv CO BACT limits.

4.16.1.4 The ammonia source tests shall be conducted in accordance with the SCAQMD method 207.1 for ammonia slip.

4.16.1.5 The NOx and CO source tests shall be conducted in accordance with the SCAQMD method 100.1.

4.16.1.6 The test shall be conducted for 15 minutes for each load, while firing natural gas and fuel oil at maximum, minimum, and low fire rates.

4.16.1.7 A testing laboratory certified by the SCAQMD laboratory approval program (LAP) in the required test methods for criteria pollutant to be measured, and in compliance with District 304 (no conflict of interest) shall conduct the test.

4.16.1.8 Sampling facilities shall comply with the SCAQMD “guidelines for construction of sampling and testing facilities”, pursuant to Rule 217. [Rule 1146, Rule 1303 (a)(1), Rule 1703 (a)(2)].

4.16.1.9 For the (3) Boilers determine the following:

4.16.1.9.1 Flow Rate - SCAQMD 1.1-4.1

4.16.1.9.2 O2, CO2, NO, CO - SCAQMD 100.0

4.16.1.9.3 Ammonia - SCAQMD 207.1

4.16.1.10 Upon completion of Source Testing, field service representative to submit engineer’s report(s) to COR and Boiler Shop Supervisor within 5 business days of completion of service.

4.16.1.11 Engineer’s report will summarize work completed; detail corrective action required and recommend solutions.

4.16.1.12 Reports must contain all required information by SCAQMD compliance regulations.

4.16.1.13 If reports are incomplete or additional information is needed Contractor shall revise reports and furnish upon request.

4.17 Portable Analyzer Testing:

4.17.1 Contractor will perform Portable Analyzer Testing (PAT)/Emissions Checks as required by SCAQMD, Office of Statewide Health and Planning and Development (OSHPD) and VA Long Beach Medical Center (LBVAHCS) regulations, on all boiler systems at LBVAHCS Boiler Plant.

4.17.2 PAT shall be completed month to month for three (3) months and quarterly for the remainder of the year, for a total of six (6) tests.

4.17.3 PAT testing shall be scheduled at time(s) and date(s) approved by VA Long Beach Boiler Shop Supervisor and COR to ensure minimal disruption to normal operations.

4.17.4 Upon completion of each testing service, field service representative to submit engineer’s reports to COR and Boiler Shop Supervisor within 5 business days of completion of service.

4.17.5 Engineer’s report will summarize work completed; detail corrective actions required and recommend solutions.

4.17.6 Reports must contain all required information by SCAQMD compliance regulations.

4.17.7 If reports are incomplete or additional information is needed Contractor shall revise reports and furnish upon request.

4.18 Compressor Annual & Quarterly Maintenance:

4.18.1 Quarterly Service

4.18.1.1 Contractor shall provide three (3) Quarterly Maintenance Service(s) per year (365 days) on two (2) LBVAHCS owned compressor units, Equipment: GA 22 FF – ITJ286420 & Equipment: GA 22 FF – ITJ283645.

4.18.1.2 Service will be scheduled at time and date specified by Boiler Plant Supervisor, and Contractor shall be given a minimum of seven (7) days-notice prior to scheduling.

4.18.1.3 Contractor required to provide quarterly maintenance services and submit Maintenance Reports for ALL the following items:

Quarterly - Service Visit(s)

1. Follow LBVAHCS Safety Rules

2. Check service readings (converter)

3. Check oil level

4. Check condition of air intake chamber

5. Check condition of cooling fan assy. (AC)

6. Check/clean cooling fins

7. Check LAT (FF units)

8. Check rotation of cooling fan (FF units)

9. Clean condenser (FF Units)

10. Change air filter element(s)

11. Check electrical components

12. Check Electronic on functions

13. Check for air/water & oil leakage

14. Check safety valve & switches

15. Check/clean condensate drain(s)

16. Check/clean scavenge line

17. Check oil & aftercooler, clean extern

18. Check temperatures and pressures

4.19 Annual Service

4.19.1 Contractor shall provide one (1) Annual Maintenance Service per year (365 days) on two (2) LBVAHCS owned compressor units, Equipment: GA 22 FF – ITJ286420 & Equipment: GA 22 FF – ITJ283645.

4.19.2 Service will be scheduled at time and date specified by Boiler Plant Supervisor, and Contractor shall be given a minimum of seven (7) days-notice prior to scheduling.

4.19.3 Contractor required to provide semi - annual maintenance services and submit Maintenance Reports for ALL the following items:

Annual - Service Visit

1. Follow LBVAHCS Safety Rules

2. Check service readings (converter)

3. Check oil level

4. Check condition of air intake chamber

5. Check condition of cooling fan assy. (AC)

6. Check/clean cooling fins

7. Check LAT (FF units)

8. Clean Condenser (FF units)

9. Change compressor oil filter

10. Change air filter element(s)

11. Check electrical components

12. Provide oil change

13. Change oil separator element

14. Overhaul WSD (1 for Pack / 2 WSD for FF)

15. Overhaul oil injection valve

16. Change thermostatic valve

17. Overhaul min. pressure valve

18. Check Electronic on functions

19. Check for air/water & oil leakage

20. Check safety valve & switches

21. Check/clean condensate drain(s)

22. Check/clean scavenge line

23. Check oil & aftercooler, clean extern

24. Check temperatures and pressures

4.20 Steam Survey and Plant Drawings:

4.20.1 Contactor will provide a certified Trap Management System (TMS) Steam Team to analyze boiler steam distribution and condensate recovery, specifications, and design.

4.20.2 Provide a full TMS report from the TLV Trapmanager TM5NP precision automatic steam trap analyzer.

4.20.2.1 Specific data will be collected and reported for each individual steam trap.

4.20.2.2 Steam trap area, individual ID number, location, inspection date, steam loss lbs/hr, monetary loss $/yr, service application, frequency of use, nominal inlet pressure, surface temperature, steam trap manufacturer, steam trap model, back pressure, inlet control identification, elevation, orientation, connection size, connection type, orientation of valve inlet-valve outlet-bypass valve-x valve.

4.20.2.3 Specific performance data will be collected and reported for each individual steam trap including the following:

4.20.2.3.1 Leak failure.

4.20.2.3.1.1 Leak levels cannot be pass/fail.

4.20.2.3.1.1.1 Leak failures broken out to levels 1-15 and blowing.

4.20.2.3.2 Cold failure.

4.20.2.3.3 Cold failures cannot be pass/fail.

4.20.2.3.3.1 Cold failures need to differentiate between Low Temperature or Blocked.

4.20.3 Report shall be exported to EXCEL Workbook for future prioritization of work and tracking repairs in the following format.

4.20.3.1 Survey report tab listing all steam traps in population identified in section 2.

4.20.3.2 Failed trap report tab listing only the failed steam traps identified in section 2 that meet the eligibility criteria for the repairable steam trap program. Report must include but not limited to:

4.20.3.2.1 A table identifying failed trap quantities, steam loss in lbs/hr, and monetary loss in $/yr broken out into test result groups.

4.20.3.2.2 Additional columns reflecting individual repair status, individual validation status-post repair, and repair date.

4.20.3.2.3 Repair tracking tab that updates the total number of steam traps in the repairable steam trap program against the total number of steam traps repaired and the total number of steam traps remaining to be repaired.

4.20.3.2.4 Repair tracking will include a bar graph illustrating trap replacement dollar values, a pie chart illustrating percent of steam traps replaced, and two excel charts showing cold, leaking, and combined total with trap count and relative dollar value associated with the failures. One chart will be for repaired steam traps and the other for not repaired steam traps.

4.20.3.2.5 identify and document steam distribution and condensate return design concerns along with any condensate recovery opportunities.

4.20.4 Contractor is to provide one authorized and certified steam services technician, and one authorized and certified steam services project manager to use the Trapmanager TM5NP analyzer, observe proper install/design practices and make replacement recommendations.

4.20.4.1 Certification in TMS TrapMan Survey Course including certification as a TMS TrapMan Surveyor.

4.20.4.1.1 Survey certification will include basics of steam, steam heating, basics of steam traps, steam trap selection/sizing, steam trap problems, steam trap management, water hammer, risk mitigation, steam quality, steam distribution, condensate recovery, and energy efficiency.

4.20.5 Steam services is estimated for two 8-hour days. Work will be conducted both on and offsite. The steam service field engineer will travel in and out for this project.

The steam services project manager will be locally dispatched.

4.20.6 In conjunction with the steam survey, the contractor will supply VA Hospital with Computer Aided Design—CAD drawing packages for the following systems:

Steam Generation Cycle Lines, Condensate Lines, Fuel Oil Lines, Natural Gas Lines, Ammonia Lines, Air Lines, and Firewater Lines. Packages will include the following:

4.20.6.1 Process & Instrumentation Diagram (P&ID) drawings.

4.20.6.2 Plot drawings (An overview of site, on one page, with no dimensions).

4.20.6.3 Plan View drawings (An overview of site, on many pages, to show all dimensions and other details, as required for information clarity) Each CAD drawing will be provided in a PDF format file on a USB flash drive that are designed for a 11”x17” printed page.

4.20.7 There may be a requirement for temporary remove of piping insulation to inspect equipment and/or instrumentation for accurate information on system.

4.20.8 The Contractor will perform all work within the campus grounds of VA Long Beach.

4.20.9 The Contractor shall provide labor and material to fabricate, modify, assemble and install all parts required for.

4.20.10 The Contractor shall address the boiler plant drawings using;

4.20.10.1 Certified steam services technician.

4.20.10.2 Must have certification in TMS TrapMan Survey Course.

4.20.10.3 Certified as a TMS Trap Surveyor which includes basics of steam, steam heating, basics of steam traps, steam trap selection/sizing, steam trap problems, steam trap management, water hammer, risk mitigation, steam quality, steam distribution, condensate recovery, and energy efficiency.

4.20.10.4 Certified by TLV Corp. to provide full TMS report using TLV Trapmanager TM5NP analyzer.

4.20.11 Ensure work area will be brought back to same condition or better.

4.20.12 The Contractor shall clean general work area and remove any related job debris.

5. SERVICE CALLS:

5.1 Contractor shall provide in the spaces below required information for service calls to be placed as PRIMARY POINT OF CONTACT:

Company:

Name:

Telephone Number:

Address:

Email:

5.2 Contractor shall provide in the spaces below two (2) additional responsible individuals as

ALTERNATE POINT OF CONTACT(S):

Company:

Name:

Telephone Number:

Company:

Name:

Telephone Number:

5.3 Telephone Number(S) Shall Be Toll Free And Monitored Twenty-Four (24) Hours A

Day, Seven (7) Days A Week, Including Weekends And National Holidays By Responsible Contactor.

5.4 Contractor is responsible for ensuring technician is dispatched and on-site within a Twenty-Four (24) Hour Response Time For All Service Calls.

5.5 On-site is defined as at service location, in contact with VA representative, and fully equipped to commence repairs.

5.6 Contractor shall request and be provided with VA representative point of contact name and telephone number for on-site service call.

5.7 Contactor shall contact VA representative upon arrival on-site via telephone number provided for all service calls.

6. TROUBLESHOOTING/MAINTENANCE & REPAIR REPORTS:

6.1 Contractor shall generate and submit a detailed report of all troubleshooting, maintenance, and repair services and submit to the Boiler Plant Supervisor within two

(2) business days of on-site service completion.

6.2 Contractor shall maintain digital copies of all TROUBLESHOOTING/MAINTENANCE & REPAIR REPORTS and shall submit copies via email to the COR and Boiler Plant Supervisor upon request for the record of the Government.

6.3 Format of the TROUBLESHOOTING/MAINTENANCE & REPAIR must be approved and finalized by COR and Boiler Plant Supervisor and must include at minimum:

Troubleshooting/Maintenance & Repair report(s)

1. Date and time of service and technician assigned

2. Equipment worked on

3. Description of troubleshooting, maintenance, and repair services performed

4. Number of direct hours expended for each task

5. Description of materials and/or parts used

6. Description of completed work

7. Signature of Contractor personnel certifying service

8. Notes or recommendations:

7. PERSONNEL QUALIFICATIONS/CERTIFICATIONS:

7.1 Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

7.2 Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

7.2.1 NFPA 85, Boiler and Combustion Systems Hazards Code.

7.2.2 NFPA 70E, Standard for Electrical Safety in the Workplace.

7.2.3 The contractor and all the individuals working on the project site shall have taken the OSHA Certified 10-hour construction safety course.

7.2.4 VHA Boiler Plant Safety Device Testing Manual, Latest Edition (currently 5th

Edition).

7.3 Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

8. CONTRACTOR SUBMITTALS:

8.1 Contractor shall submit valid proof of required accredited certifications, contained in section 7 titled “Personnel Qualifications & Certifications” as a submittal with the offer.

8.2 Government Approval by Contracting Officer Representative (COR) & Boiler Plant Supervisor of Required Qualifications & Certifications Prior to Award is Mandatory and a Direct Contingency of this Contract.

8.3 Contractor shall submit a complete specification of all products to be used to include;

name, ingredients, control range, test procedures, physical state (liquid, powder, etc.), container size, method of delivery, compatibility with present materials being used, catalog data, MSDS sheets.

8.4 Contractor shall submit a list of products, quantities, and projected yearly costs.

8.5 All submittals are subject to approval of the COR.

9. RECOMMENDED PARTS LIST:

9.1 Upon award of Contract Boiler Plant Supervisor and Contractor shall conduct an extensive job-walk of the LBVAHCS Boiler(s) and Boiler Plant to fabricate a comprehensive parts list for stock-supply at LBVAHCS.

9.2 Contractor shall submit RECOMMENDED PARTS LIST to Boiler Plant Supervisor within thirty (30) days of award of Contract.

9.3 RECOMMENDED PARTS LIST shall include Boiler Plant Supervisor requested items specific to LBVAHCS, manufacturer requirements, and Contractor recommendation based on job-walk. Note: Once a collective spare parts list is populated and inventoried, Long Beach VA will be able to provide said parts if/when repairs are needed under this contract. Empirical data provided from the contractor will be required to determine which parts are more likely to need replacement.

10. CLEAN UP:

10.1 All debris, excess material, parts, and equipment shall be cleaned up and removed by the Contractor at the completion of service and at the end of each day. The Contractor must dispose of all debris in accordance with all applicable laws and regulations and all required documentation must be submitted to the COR accordingly. All insulation must be returned to normal condition. Any damaged insulation must be replaced with like-in-kind material.

11. MEETING MINUTES:

11.1 Contractor is responsible for recording meeting minutes for all official meetings with the Government and distributing them via email to the meeting participants, COR, and CO within two (2) working days of the meeting.

11.2 Official meetings include, but are not limited to security service coordination meetings, and any meeting the Contractor has with the Contracting Officer or COR regarding the Contract Quality or Performance.

12. WARRANTY:

12.1 The Contractor shall not void any manufacturer or installer warranty during testing or inspection service without prior written approval from the COR.

12.2 If warranty is voided Contractor will be solely responsible for replacement at no cost to the VA. All defects in materials or workmanship found shall be reported to the COR.

13. NOTIFICATION:

13.1 Contractor shall notify and coordinate ALL work activities pertaining to this contract with the Contracting Officer Representative (COR) & Boiler Plant Supervisor.

14. PERFORMANCE MONITORING:

14.1 Routine inspections to include acceptance/certification work was completed in accordance with the SOW will be performed by the VA COR and designated Facilities Personnel.

15. CHANGES:

15.1 The awarded contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

15.2 In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms or price to cover any increase in costs incurred as a result thereof.

16. GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT

16.1 NO GFE will be provided to or used by the Contractor.

17. GOVERNMENT FURNISHED INFORMATION (GFI):

17.1 Upon written request from the Contractor, the Government shall allow the Contractor to access and view the following documents if available: