S02_36C26221Q1247_RFQ.docx

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.A. Project Title: Live Musician Performance Support For Spiritual Services

1.B. Description: VA Long Beach Healthcare System has a requirement for Live Musician Support Services at the Chaplain, located on the 2nd flood at the VALBHS.

1.C. Project Location: VA Long Beach Healthcare System, 5901 East Seventh Street, Long Beach, CA 90822

1.D. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26221Q1247.

1.E. Set Aside: This solicitation is 100% set aside for Small Businesses.

1.F. Applicable NAICS code: 711130 – Artists & Musicians

1.G. Small Business Size Standard: $11.1 Million

1.H. Type of Contract: Firm Fixed Price

1.I. Period of Performance: The period of performance shall be for 1 year with up to 4 option years.

1.J. Wage Determination: SCA Wage Determination No. WD 2015-5613, rev 18

1K. Key solicitation milestones are:

1.K.1. Submit any questions regarding this procurement via email to Jonathan.Ford1@va.gov no later than 1000 am Wednesday, September 7, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted on beta.sam.gov 1.K.3. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 330 pm Wednesday, September 8, 2021 to Jonathan.Ford1@va.gov. Ensure the following are completed and/or included in the quote packet:

1.K.3.A. Vendor Information 1.K.3.B. Acknowledgement of amendments 1.K.3.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions 1.K.3.D. Schedule of services 1.K.3.E. Resumes of proposed performers that demonstrate their qualifications in accordance with paragraph 2.F.

2. Statement of Work.

2.A. Background: The Department of Veterans Affairs Long Beach Healthcare System (VALBHS) has a requirement to provide live musician performance support for Spiritual Care Services located on the 2nd Floor at the VALBHS.

2.B. Scope. The purpose of this contract is to have the contractor provide 2 Pianist and 2 Soloists on Sundays & Holy Days. Individuals to provide live music (piano, organ, soloist) for worship services and other special religious/spiritual activities.

2.C. Specific Tasks: Task 1 – Provision of Musicians for Live Performance in Spiritual Activities

2.D. Schedule: See Section 2.H.

2.E. Specific Requirements:

2.E.1. Contractor shall provide musicians who can perform on the VALBHS campus. VALBHS will not be responsible for any costs associated with transport to and from the work area (Chapel).

2.E.2. The contractor shall also be responsible for ensuring musicians arrive in time to perform musical prelude (10 minutes) and postlude (10 minutes) before and after worship services.

2.E.3. All musicians provided must be able to take direction from the presiding Chaplain.

2.E.4. VALBHS Chapel will provide a Piano, microphone, and speaker system for use by musicians, any other equipment or musical instruments required shall be provided by the contractor/musician

2.F. Qualifications:

2.F.1. For Protestant musicians, the ability to expertly play/sing/lead the congregation in singing of traditional and contemporary Christian music.

2.F.2. For Catholic musicians, the ability to expertly play/sing/lead the congregation in singing of the music that is incorporated into the Catholic Mass.

2.F.3. 5 years minimum of experience for both the pianist and the soloist positions.

2.G. Performance Monitoring.

2.G.1. VALBHS Chaplains will monitor the arrival/departure times for Chapel musicians and certify services provided were of acceptable quality 2.G.2. The COR will maintain a file of the information provided by Chapel staff and will address discrepancies with the vendor and/or Contracting Officer as appropriate.

2.H. Work Hours: The Contractor assign one musician to each of the schedules as follows:

1 Soloist, Sundays 9:00 – 10:00 AM & Holy Days. (Catholic) 1 Pianist, Sundays 9:00 – 10:00 AM & Holy Days. (Catholic) 1 Soloist, Sundays 10:15 – 11:15AM & Holy Days. (Protestant) 1 Pianist, Sundays 10:15 - 11:15 & Holy Days. (Protestant)

2.I. Safety Requirements 2.I.1. The contractor will not require any access to VA Information Technology systems nor unsupervised access to VALBHS clinical areas

3. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.

3.A. FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items 3.B. FAR -- Part 13 Simplified Acquisition Procedures 3.C. FAR 52.212-1, Instructions to Offerors – Commercial Items 3.D. FAR 52.212-2, Evaluation – Commercial Items 3.E. FAR 52.212-4, Contract Terms and Conditions – Commercial Items 3.F. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders – Commercial Items 3.G. FAR 52.233-2, Service of Protest 3.H. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution 3.J. VAAR 852.233-71, Alternative Protest Procedure