S02 36C26026Q0445 SOLICITATION.pdf

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.2, “Streamlined Procedures for Solicitation, Evaluation, and Award for Acquisition of Commercial Products and Commercial Services. “Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This is a Request for Quote (RFQ), and the solicitation number is 36C26026Q0445. The Government anticipates awarding five-year firm-fixed price Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) Contracts resulting from this solicitation.

This is a solicitation for Lodging for eligible beneficiaries for the Portland VA Medical Center.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 Effective November 19th, 2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 624229, with a small business size of $19 Million, and the Product Service Code (PSC) is G004.

The Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement Office West, Network Contracting Office 20, on behalf of the VA Portland VA Healthcare System, is seeking the following Service and Support in compliance with the included Statement of Work.

Combined Synopsis/Solicitation Notice

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

N/A

36C26026Q0445

James Harris 3605537618 05-06-2026

13:00 PDT

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

624229

$19 Million

NET30 N/A

X

Department of Veterans Affairs Boise VA Medical Center Warehouse 500 W Fort St Boise ID 83702

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

The contractor shall provide Health Care for Homeless Veteran Services for the Boise VA Medical Center in accordance with the statement of work.

This solicitation is for a Five Year award of an Indefinite Delivery Indefinite Quantity (IDIQ) Contract with a period of performance of 6/1/2026 to 5/31/31.

Individually funded Task Orders will be issued by the NCO20 Contracting Office for each ordering period.

All responses to this solicitation are to be submitted to the POC listed on this notice at james.harris13@va.gov by the date and time listed on this notice. Telephone calls will not be accepted.

In accordance with FAR 16.504-5(b) the contract minimum is $5,000.00 and the contract maximum is $7,500,00.00

See CONTINUATION Page N/A

X x x ONE

JAMES HARRIS

CONTRACTING OFFICER

36C26026Q0445

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.4 52.216-18 ORDERING (AUG 2020)

C.5 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.6 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.6 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

E.7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[x] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK (SOW)

As of July 16th, 2025

Contract Number:

Task Order Number:

IFCAP Tracking Number:

Follow-on to Contract and Task Order Number: N/A

1. Contracting Officer’s Technical Representative (COR).

Name: John Poarch

Section: Health Care for Homeless Veterans

Address: 500 w. Fort St., Boise Idaho, 83702-4598

Phone Number: (208) 353-9769

Fax Number:

E-Mail Address: John.poarch@va.gov

2. Contract Title.

Health Care for Homeless Veterans Contract Housing

3. Background.

The Boise VA Medical Center (BVAMC) provides diagnostic and therapeutic services in medicine, surgery, rehabilitation medicine, and psychiatry. This facility also provides transitional housing to those veterans requiring a transition program to aid homeless veterans. The contractor will need to accommodate ten (10) beds for room and board.

4. Scope.

The contract for transitional housing of homeless veterans to include, but not necessarily limited to, beds, restroom, bath, and kitchen facilities, and related furnishings. Adequate security measures, locks on windows and doors in order to provide optimum safety for residents.

Provide food for two balanced meals daily and snacks daily to each transitional housing resident. Contractor to provide personal hygiene items, first aid supplies, and storage as needed.

5. Specific Tasks.

a) The contractor shall provide services to beneficiaries for whom such care is specifically authorized by the Department of Veterans Affairs Medical Center herein after referred to as the (VA). The contractor shall provide to the VA, Community Based Health Care for Homeless Veterans (HCHV), in accordance with all terms and conditions, provisions and requirements listed herein for the sum listed above. This rate is inclusive of all services as may be necessary in the treatment of the veteran. Unless specifically excluded in this contract, the per diem rate established will include the services listed in this document and will also include all services normally provided by other residents by the facility without extra charge.

b) The contractor shall furnish each veteran authorized care under this contract with the following basic services:

1. Room and Board for (10) veterans to include a bed and other furnishings such as a dresser, locked storage, and linen for the bed.

2. Meals- including at least two (2) nutritionally adequate meals a day, 7 days a week and availability of nutritious snacks between meals and bedtime for those requiring or desiring additional food, when it is not medically contraindicated.

3. Laundry facilities for residents to do their own laundry or to have laundry done.

4. Hygiene products include wash clothes, soap, feminine products, deodorant, toothpaste, and toothbrush shall be made accessible to veterans.

c) Supportive Services determined to be needed by the individual veteran in a plan developed by the contractor with input from the veteran and the VA HCHV case manager. Services which the contractor must be able to furnish include:

1. Structured group activities, including physical activities as appropriate.

2. Instruction in and assistance with health and personal hygiene if needed

3. Locked drawers for storage of medication.

4. Supportive social services, in collaboration with the HCHV case managers, or other contract resources.

5. Support for an alcohol/drug abuse free lifestyle by maintaining a drug and alcohol-free environment.

6. Assist with arranging transportation to care at the VA Medical Center and other appointments.

d) Unless specifically excluded in this contract, the per diem rate established will include the services listed in the document and will also include all services normally provided by other residents by the facility without extra charge.

e) Contractor shall provide veteran service for veteran beneficiaries as requested Sunday through Saturday recognized Federal Holidays (see below).

New Years

Martin Luther King’s Birthday

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

6. Contract Management.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned CO:

Organization or Agency: Department of Veterans Affairs, VISN 20 Contracting

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall ensure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

c. Other Key Government Personnel - Upon award TBA _________________is responsible for Performance Monitoring, etc. and will act on behalf of the COR to monitor performance.

7. PAYMENT

The contractor shall submit invoices monthly in arrears covering the services performed under this contract. Payment for any leave, including sick leave, holiday, or vacation time, shall be the responsibility of the Contractor. The invoices will contain the following information:

Contract Number and Purchase Order Number

Monthly Billing Schedule/ Daily Rate/ Number of Days

Extended Total Price

Invoices must be submitted to:

Department of Veteran Affairs

Financial Services Center

PO Box 149971

Austin, Texas 78714-8971

8. PERSONNEL

The contractor will employ sufficient personnel to carry out the policies, responsibilities, and the program for the facility. In residential facilities there must be, as a minimum, an administrative staff member or designee of equivalent professional capability on duty on the premises or residing at the house and available for emergencies 24 hours a day, 7 days a week.

9. REFERRALS

a. The Department of Veteran Affairs personnel authorized to order service shall make requests for service via telephone. A faxed information sheet shall follow each telephone authorization as soon as possible after completion by Clinical Staff.

b. Orders, requests, or changes in the referral process shall only be made by the Clinical staff, or authorized party specified by the Associate Chief of Staff for Behavioral Health. Under no circumstances shall there be any deviation from any other party. In addition, the contractor shall make no deviation and is responsible for providing directions to its staff.

c. A list of authorized ordering personnel shall be made available upon the reward of the contract. Employees may be added up or deleted from the list during the term of the contract at the discretion of the BVAMC. The Service Provider shall be notified of such changes as they occur.

d. Length of stay at VA cost will be initially authorized for up to 6 months, depending upon the needs of the veteran as mutually determined by the veteran, the residential treatment staff, and VA HCHV Treatment Staff. An additional 6 months of contract supporting residential treatment may be authorized with the BVAMC/designee's approval with such funding as is authorized.

e. It is understood that the beneficiary may be provided with facility care at the expense of the VA for a period not to exceed that stated in the length of treatment plan contracted, unless an extension of the authorization is provided in writing by the VA.

10. ABSENCES AND CANCELLATION

A. The contractor shall notify the authorization VA of absences from the facility. Absences of the veteran from the facility more than forty-eight (48) hours will not be reimbursable except those with the prior approval of the VA Contract Officer. Should a veteran referred to a residential facility, absent himself/herself in an unauthorized manner payment for services for that veteran to the contract facility would be continued for a maximum period of two days provided there is a documented active outreach attempt on the part of the contract facility staff to return the veteran to the residential program and a strong likelihood that the veteran will return.

B. VA reserves the right to remove any or all veterans from the facility at any time without additional cost, when it is determined to be in the best interest of the VA or the veteran.

11. COMPLIANCE

The contractor shall make available to the VA, documentary information deemed necessary by the VA to conduct utilization review audits for the mandated national evaluation study as required by Section 2 of Public Law 100-6; to verify quality of veteran care for veterans, to assure confidentiality of veteran record information and to determine the completeness and accuracy of financial records.

The contractor shall conduct treatment and discharge planning reflecting a team assessment of health, social and vocational needs and the involvement of resident and appropriate community resources in resolving problems and setting goals.

The contractor shall comply with the principles listed in 38 CFR 17.707(b) to provide housing and supportive services in a manner that is free from religious discrimination.

The contractor shall notify the authorizing VA facility immediately when a medical emergency occurs that requires hospitalization of a veteran receiving care at VA expense. It is agreed that the veteran will be admitted to the appropriate VA facility. When such admission is not feasible because of the nature of the emergency, it is agreed that hospitalization in a non-federal hospital may be accomplished. If non-emergency hospitalization is required, it is agreed that admission to the VA will be accomplished promptly.

12. CONDUCT

The following acts are not permissible, which provide services under this contract or while on facility premises:

Use of intoxicating liquors, narcotics, or controlled substances of any kind (excluding doctors’ prescriptions which do not impair ability to perform contract) while on duty or reporting for duty while under the influence of liquors, narcotics, or controlled substance of any kind (excluding doctors’ prescriptions which do not impair performance).

Gambling in any form.

Carrying of pistols, firearms, or concealed weapons.

Smoking and other uses of tobacco while on duty.

Resorting to physical violence to settle a dispute with a fellow employee, customer(s) or the public while on duty.

Spitting in prohibited places or any other unsanitary, offensive, or insensitive practices or behavior.

Use of loud, indecent, or profane language and/or making threatening or obscene gestures toward customers or other employees.

Engaging a customer in a verbal confrontation in an attempt to settle a disagreement.

Soliciting or accepting tips from customers, companions, or others at any time.

13. COMPLAINTS HANDLING

The COR shall monitor the service provided. The contractor shall cooperate with the COR in providing information and answering questions in a timely manner when requested. The contractor shall refer documented complaints received directly from the veteran(s) to the program manager and the COR. All complaints received by the program manager and COR and forwarded to the Contractor shall be investigated promptly. After investigation and disposition, Contractor shall respond to the COR within five (5) working days after receipt by the Contractor.

14. TRANSPORTATION

The contractor facility shall assist the veterans with transportation to scheduled meetings and appointments occurring at the VA Facility. Contractor will also provide information and instructions referencing public transportation for veterans to utilize.

15. FACILITY

Facility shall be within 10 Miles of the Boise VA Medical Center.

Facility shall be equipped with operational air conditioning /heating systems.

Facility shall be kept clean free of dirt, grime, mold, or other hazardous substances and damaged noticeably detract from the overall appearance.

Facility shall be equipped with first aid kid, fire extinguisher fully charged non-expired, fire/carbon alarms, evacuation plan in case of emergency.

Facility shall have windows and doors that can be opened and closed in accordance with manufacturer standards.

BVAMC will not incur any cost associated with the contractor providing inadequate or faulty equipment.

The facility warrants that all applicable fire laws are being complied with and there are no recommendations of fire officials, which have not been resolved.

16. POLICY

The facility agrees and warrants that it does not maintain nor provide dual or segregated veteran facilities, which are segregated on the basis of race, creed, color, or national origin.

The facility may neither require such segregated use by written or oral policies nor tolerate such use by local custom. The term "facilities" shall include but not limited to rooms, wards, sections, eating areas, drinking fountains, entrances, etc.

The facility agrees to accept referral of and to provide all services specified in this contract for any person determined eligible by the VA Medical Center Director or his designee, regardless of race, color, religion, sex, or national origin of persons for whom such services are ordered. In addition, the facility warrants that subcontracting will not be resorted to as a means of circumventing this provision.

It is agreed that the VA readily have access to all records concerning the veteran's care in the facility. It is agreed that duly authorized representatives of the VA will provide follow-up supervision visits to veterans placed to assure the continuity of care and to assist in the veteran's transition back into the community. It is understood that these visits do not substitute nor relieve the facility in any way of the responsibility for the daily care and treatment of the veteran. Upon discharge or death of the veteran, records on all VA beneficiaries will be retained by the facility following termination of care at VA expense.

The facility will not accept food stamps or welfare from veterans.

The contractor shall comply with the VA Veteran's Bill of Rights as set forth in the Code of Federal regulations, Section 17.34a, Title 38 (copy is available upon request).

The VA case manager/treatment teams, in collaboration with the existing community homeless providers, shall identify and refer all veterans to the contractor. All veterans will be homeless and chronically mentally ill (CMI) (including chronically mentally ill veterans whose psychiatric disorder is manifested by chronic alcohol or other drug abuse).

Before referring any veteran, the VA shall have provided the contracted agency with a signed Release of Information (ROI) from the veteran well as that veteran’s clinical assessment.

The VA case manager/treatment teams will provide ongoing supportive services to veterans and will conduct on-site to all veterans residing in residential facilities.

17. INSPECTION AND ACCEPTANCE

It is agreed that the Veterans Affairs will have right to inspection of the residential treatment center and all appurtenances by an authorized representative(s) designated by the Veterans Affairs.

Prior to the award of a contract, a multidisciplinary Veterans Affairs team consisting of a social worker, dietitian, registered nurse, contract officer, and an engineering service safety officer shall conduct a survey of the residential treatment/community health care center, residential facilities to be utilized will be restricted to community-based facilities that provide food, shelter, and supportive services in a caring environment.

In the cases of complexes of non-VA community health care facilities, it is imperative that all components of the program be inspected by the VA team prior to award of the contract as is required for an integrated primary site. Each of the community health care facilities identified in the complex as contact recipients will also be subject to the requirement for contracting, safety and record keeping described in other parts of this document as applying to the residential treatment center.

The contractor will be advised of the finding of the inspection team. If deficiencies are noted during any inspection, the facility will be given a reasonable time to take corrective action to notify the Contracting Officer that the corrections have been made. A contract will not be awarded until noted deficiencies have been eliminated.

The VA shall monitor the contractor's program and inspect the contractor's facility quarterly to ensure compliance with this agreement. Any unsatisfactory conditions noted during an inspection of contract facility will be reported in writing to the VA Contracting Officer through the Medical Center Director. If corrections are not made to the satisfaction of the VA, the Contracting Officer will consult with the appropriate officials so that suitable arrangements can be made to discharge or transfer veterans and to terminate the contract.

Subsequent inspections of the residential treatment center must be completed annually by a multidisciplinary team including such VA Medical Center personnel as the Director considers necessary to assure the facility provides quality care in a safe environment. As the VA program personnel accomplish site visits, attention will be directed to the adequacy of veterans' records.

Site visits will also include a spot check of records to ensure contractor invoices accurately reflect the veteran's length of stay.

18. SAFETY

The COR will inspect the facility for conformity to the current Life Safety Code and submit it to the team and will focus on an assessment of the quality of life within the residential treatment facilities, giving particular attention to the following factors:

General observation of residents indicates that they maintain an acceptable level of personal hygiene and grooming.

The facility meets applicable fire, safety and sanitation standards in attractive surroundings conducive to social interaction and the fullest development of the resident's rehabilitative potential.

The facility should be in a central location, near public transportation, and near areas which provide employment.

Appropriate organized activity programs during waking hours (including evenings) reflecting a high level of activity in the facility or in the linked facilities, for example individual professional counseling, physical activities, assistance with health and personal hygiene.

There is evidence of facility-community interaction. This may be demonstrated by the nature of scheduled activities or by information about resident flow out of the facility, e.g., community activities, volunteers, local consumer services, etc.

Staff behavior and interaction with residents convey an attitude of genuine concern and caring.

Appetizing, nutritionally adequate meals are provided in a setting, which encourages social interaction and nutritious snacks between meals and bedtime are available for those requiring or desiring additional food, when it is not medically contraindicated. The addition of nutritious snacks to the requirements for room and board is particularly indicated for homeless veterans.

Many of these veterans are either undernourished or have developed poor eating habits or both, because of their chronic psychiatric disorder, including alcohol/drug abuse behaviors. The local VA Medical Center dietitian may consult with the initial inspection team and the team making subsequent assessments, in evaluating not only the printed menus but also the veterans' satisfaction with meals and the actual consumption of food offered.

19. CERTIFICATION OF INSURANCE COVERAGE

Before award of the contract, the Contractor shall furnish to the Contracting Officer a Certificate of Insurance containing bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage and an endorsement to the effect that cancellation or any material change in the policies which adversely affect the interest of the Government shall not be effective unless a thirty (30) day written notice of cancellation or change is furnished to the Contracting Officer. The term “shall endeavor” is not acceptable as issued by Insurance Carrier

The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel:

workers’ compensation professional liability insurance health examinations income tax withholding social security payments

The parties agree that such personnel shall be considered employees of the contractor.

20. CONTRACT ADMINISTRATION DATA

The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the contracting officer on all matters pertaining to contract administration. Only the contracting officer is authorized to make commitments or issue changes which will affect price, quantity, or quality of performance of this contract. In the event the contractor affects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

21. TORT CLAIMS

The Federal Tort Claims Act does not cover the Contractor employees. When a contractor's employee has been identified as a provider in a tort claim, the Contractor employee is responsible for notifying the contractor's legal counsel and/or insurance carrier. Any settlement or judgment arising from a contractor employee's action or non-action is the responsibility of the contractor and/or insurance carrier.

Fingerprinting: In accordance with VHA Directive 0710, Personnel Suitability and Security Program, all Contractor employees providing Wheelchair Van Services shall comply with Federal Fingerprinting regulations.

22. INFECTION CONTROL REQUIREMENTS

Tests shall be current within the past year.

Tuberculosis Testing - All contractor personnel shall provide documentation of a Purified Protein Derivative (PPD) test performed within the past year. In case of a past positive PPD test, a negative chest radiographic report to rule out active tuberculosis shall be provided. The PPD test shall be repeated annually.

OSHA Regulation Concerning Occupational Exposure to Blood borne Pathogens - The contractor shall provide training or a self-study training module to its personnel; provide Hepatitis B vaccination series at no cost to its personnel who elect to receive it; maintain and distribute an exposure determination and control plan to its personnel; maintain required records; and ensure that proper follow-up evaluation is provided following an exposure incident.

Contractor shall provide documentation that the employee(s) have received the Hepatitis B vaccination series or that the employee(s) declined to receive the series.

VA shall notify the Contractor of any significant communicable disease exposures to its employees as appropriate. The Contractor’s occupational health provider shall adhere to current CDC/HICPAC Guideline for Infection Control in health care personnel (AJIC 1998; 26:289-354) for disease control. If the employees of the contracting agency suffer a communicable disease, the

Contractor shall provide follow up documentation of employee’s clearance to return to the workplace prior to their return.

23. SECURITY REQUIREMENTS

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

24. CONTRACTING WITH PARTIES LISTED ON THE OIG LIST OF EXCLUDED

INDIVIDUALS/ENTITIES

In accordance with The Health Insurance Portability and Accountability Act (HIPAA) and the Balanced Budget Act (BBA) of 1977, the Office of Inspector General has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care payments due to fraud and/or abuse of the Medicare and Medicaid programs.

Therefore, all offer3ors shall review the OIG List of Excluded Individuals/Entities on the OIG web site at www.hhs.gov/oig to ensure that the proposed candidate(s) and/or firm(s) are not listed. Offerors should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) of $10,000 for each item or service furnished during a period that the person or entity was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP’s may also be imposed against health care providers and entities that employ or enter contracts with excluded individuals or entities to provide items or services to Federal program beneficiaries.

By signing the offer/bid, the Contractor certifies that he/she has reviewed the OIG List of Excluded Individuals/Entities and that the proposed candidate(s) and/or firm is not listed as of the date the offer/bid was signed.

HIPAA COMPLIANCE

Contractors and any subcontractors must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPPA) of 1996. This includes both the Privacy and Security Rules published by the Department of Health and Human Services (HHS).

As required by HIPPA, HHS has promulgated rules governing the use and disclosure of protected health information by covered entities. The covered entity component of the Department of Veterans Affairs is the Veterans Health Administration Business Associate Agreement (BAA) with the VHA.

Business associates must follow VHA privacy policies and practices. All contractor and business associates must receive privacy training annually. For contractors and business associates who do not have access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training, other VHA approved privacy training or contractor furnished training that meets the requirements of the HHS Standards for Privacy of Individually Identifiable Health Information as determined by VHA. For contractors and business associates who are granted access to the VHA or Department of Veteran Affair grounds, this requirement is met by completing VHA National Privacy Policy training or other VHA approved privacy training. Proof of training is required.

25. Performance Monitoring

Task ID

PERFORMANCE

Indicator

MEASURES

Standard

Acceptable Quality Level

Method of Surveillance

Access

Contractor to have available 10 beds on a monthly basis.

Volume for homeless veteran room/board is 10 beds available monthly

100% Quarterly COR audit

Quality Care 2

Unplanned discharges back to homeless situation.

# of veteran unplanned discharge will be reported for each veteran

95% Ongoing Program Manager audit

Task ID

PERFORMANCE

Indicator

MEASURES

Standard

Acceptable Quality Level

Method of Surveillance

Patient Safety 3 Injury to veterans while in contractors care.

Report minor injuries monthly.

Major injuries immediately

100%

Agency reports to

COR and Program Manager

Patient Satisfaction 4

Complaints to Veterans Patient Advocate or HCHV Program Manager

% of reported complaints that were effectively resolved

100%

Contractor provides documented reports to COR and Program Manager

Clinical Information return/timeliness

Timeliness in response to request for information.

Within 3 days. 90% or greater

Quarterly COR Program Manager audit.

26. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED

INFORMATION (GFI).

N/A

27. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS.

A. Inspection and Acceptance Criteria.

The COR/CO is responsible for certifying that the work done under the contract is performed to time and standard.

B. Special Contract Requirements

Under the authority of Public Law 104-262 and 38 USC 8153, the contractor agrees to provide Health Care Resources in accordance with the terms and conditions stated herein, to furnish to and at the Department of Veterans Affairs Medical Center, 500 West Fort Street, Boise, Idaho 83702-4598, the services and prices specified in the Section entitled Schedule of Supplies/Services of this contract. Contractor will meet or exceed Joint Commission standards.

28. RISK CONTROL

Contractor will comply with Boise VAMC safety, patient care, infection control, and information security policies.

29. PLACE OF PERFORMANCE.

Selected Contractors facility/address

30. PERIOD OF PERFORMANCE.

Services are requested for a period of 5 YEARS.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3,650.00 EA _____________

HCHV/CERS Services for Eligible Beneficiaries at the Boise VA Medical Center in accordance with the Statement of Work.

Period of Performance 6/1/26 to 5/31/27

Quantities listed in the price schedule are estimates only and are not guaranteed. Actual usage will be based on Veteran usage of these services.

All pricing submitted to represent the per night charge for each occupied bed. The Department of Veterans Affairs will not allow payment for unoccupied beds.

0002 3,650.00 EA _____________

HCHV/CERS Services for Eligible Beneficiaries at the Boise VA Medical Center in accordance with the Statement of Work.

Period of Performance 6/1/30 to 5/31/31

1001 3,650.00 EA _____________

HCHV/CERS Services for Eligible Beneficiaries at the Boise VA Medical Center in accordance with the Statement of Work.

Period of Performance 6/1/27 to 5/31/28

2001 3,650.00 EA _____________

HCHV/CERS Services for Eligible Beneficiaries at the Boise VA Medical Center in accordance with the Statement of Work.

Period of Performance 6/1/28 to 5/31/29

3001 3,650.00 EA _____________

HCHV/CERS Services for Eligible Beneficiaries at the Boise VA Medical Center in accordance with the Statement of Work.

Period of Performance 6/1/29 to 5/31/30

GRAND TOTAL _____________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the…