S02 36C26023Q0922 Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 687-24-1-547-0004 Water Tower Inspection and Cleaning

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 98661

SOLICITATION NUMBER* 36C26023Q0922

RESPONSE DATE/TIME/ZONE 08-17-2023 1500 EASTERN TIME, NEW YORK, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J046

NAICS CODE* 237110

CONTRACTING OFFICE ADDRESS NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Adam Hill (360)619-5977 adam.hill3@va.gov

PLACE OF PERFORMANCE

ADDRESS Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Dr

Walla Walla WA

POSTAL CODE 99362

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

STATEMENT OF WORK (SOW)

Table of Contents

1. Contract Title

2. Contracting Officer’s Technical Representative (COTR)

3. Background

4. Place of Performance

5. Period of Performance

6. Scope

a. Tasks:

7. Deliverables-

8. Standards and Qualifications

9. Risk Control

10. Security Requirements

11. Government-Furnished Equipment (GFE)/Government-Furnished Information

(GFI). 8

1. Contract Title

Installation of Safety Enhancements and Inspection of Elevated Storage Tank for Walla Walla VA Medical Center

Contract Number: (completed by the CO at time of award)

Task Order Number: (completed by the CO at time of award if a TO)

IFCAP Tracking Number: To be submitted

Follow-on to Contract and Task Order Number: Not Applicable

2. Contracting Officer’s Technical Representative (COTR).

Name: Eloisa Vannerson

Section: FMS General Engineer

Address: FMS Bldg. 82

77 Wainwright Dr, Walla Walla, WA 99362

Phone Number: 509-525-5200 (ext. 26375)

Fax Number: 509-527-3489

E-Mail Address: Eloisa.vannerson@va.gov

3. Background

The Walla Walla Veterans Administration Medical Center (WWVAMC) installed a 150,000-gallon, Elevated Storage Tank October of 2015. The system components associated with this work are: two wells, pumphouses that have a hypochlorite system and the water tower. The two wells on the facility chemically treat the water before being pumped to the tank. This system is the primary source for potable water consumption, water pressure and fire protection throughout its 88-acre property. The WWVAMC facility is also tied into the city of Walla Walla water as a backup.

The Elevated Storage Tank must be inspected and cleaned on a regular basis to meet all Environmental Protection Agency(EPA), Washington State Department of the Health(WSDH), Occupational Safety Health Administration(OSHA) and National Fire Protection Agency(NFPA) requirements.

4. Place of Performance

All work under this contract is to be performed at the following locations:

A. Walla Walla VA Medical Center, 77 Wainwright Dr, Walla Walla, WA 99362

B. The contractor’s water analysis lab (if required) or the lab the contractor specifies

5. Period of Performance

Upon award of contract, contractor must be capable to perform a full inspection, cleaning and water analysis within 15 days. Any work that will cause the water tank to be unusable fully or partially for the WWVAMC must be scheduled and approved by the facility. Efforts will be taken by the WWVAMC to perform work outside the normal business hours if the water tower is to be taken out of service for any period of time. Per AWWA C652-11, the water tanks shall be inspected at a frequency of no greater than once every 5 years. The WWVAMC shall have their tank inspected and cleaned once every 3 years.

6. Scope

The Contractor shall furnish all labor, travel, equipment, supplies, materials and safety training required to perform required tasks. Contractor will adhere to all procedures in accordance with the latest version of AWWA C652-11. The contractor, contractor’s representatives, and /or service technicians must be trained, and certified.

a. Tasks:

1) Bidders shall inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. All bids must be accompanied by an operational plan listing the types of equipment and number of personnel available for the required tasks. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

2) An emergency rescue plan must be submitted to the Contracting Officer Representative prior to work being performed.

3) No sooner than one week before inspections or cleaning is performed inside the water tower, the following information will be emailed to the WWVAMC.

a. Requesting confirmation of the scheduled date of service

b. certificates of team members performing work on the scheduled day of work. If a change of members shall occur, the WWVAMC must be notified within 24 hours and at least 24hours before service.

c. Contractor shall send a quote or explain in the email the specific inspections, cleaning and testing procedures to be performed.

4) Upon award the Contracting Officer(CO) shall designate a Contracting Officer

Representative (COR) to supervise the work performed for the duration of this contract.

However, in no event, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer, prior to completion of this contract. A copy of this designation shall be furnished to the Contractor.

b. Work Scheduling:

The work shall be scheduled in advanced with the VA once the contract has been awarded. The exact dates and times are subject to the VA discretion, approval and environmental conditions.

c. Pre-Inspection Meetings:

Prior to the first service, the contractor shall attend a meeting with VA’s Facilities Management Service personnel, either on site or teleconference. Purpose of this meeting is to ensure all considerations relative to this work are discussed. The work schedule shall then be established. It is extremely important that a schedule be made and adhered to.

7. Deliverables-

The following deliverables are expected upon completion of work.

a) Final report shall be delivered to the COR no more than 30 days after completion of inspection. This shall be in electronic format.

b) Report shall include the results of inspections and testing along with any deficiencies that still require correction after performed work.

c) Provide one copy of report to building owner, for deficiency correction. The building owner is:

Jonathan M. Wainwright Memorial VA Medical Center, 77 Wainwright Drive, Walla Walla, WA 99362

POC: Aaron Bailey 509-525-5200 Ex 26554

8. Standards and Qualifications

a. Because this system is classified as a life safety water-based fire protection systems by NFPA, the prime contractor must have performed at least three water tank inspections with a diver or ROV with documented processes of AWWA C652-11 within the last year of awarding the contract.

b. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess and produce current certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions.

c. Documentation. The Contractor shall provide to the COR or COR Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

d. Manufacturer Authorization. The Contractor must provide certifications or OEM designation letters proving it or its subcontractors are an authorized.

9. Risk Control

The Contractor shall comply with all applicable Federal, State, and local laws and regulations to include responsibility to conform by current Occupational, Safety, Health Administration (OSHA) & Environmental Protection Agency (EPA) regulations while working on this facility. Contractor shall comply with Walla Walla VA safety, security, and COVID screening requirements.

Without additional expense to the Government, all Contractors’ shall obtain all licenses, and permits required to perform work under this contract.

Contractor is responsible for all reports required or requested by Federal, State and Local ordinances that pertain to any duties contained in the contract.

All Contractor employees must wear a reflective vest or suitable substitute.

All equipment operators shall yield to all pedestrians and traffic. All carts, ATV’s and low speed vehicles must have Slow Vehicle Signs/symbols prominently displayed on them.

Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

Housekeeping. The Contractor shall leave areas where he performs work neat, clean and orderly.

Safety Data Sheets. The Contractor shall provide current Safety Data sheets (SDS) for all hazardous materials brought into the building. This information will be provided to the Building Manager.

All damage done by the Contractor shall become the Contractor’s responsibility.

Contractor and/or Sub-contractor shall not have any history of previous safety violations at the Walla Walla VA campus.

10. Security Requirements

Following Contract award, the Contractor is required to present a list of personnel and their qualifications, to include a contract manager that will supervise the performance of this contract to the Contracting Officer. All supervisory Contractor personnel shall be able to communicate well with the COR or designee. All Contractor employees are subject to current Medical Center Directives applicable to their conduct.

11. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not applicable