S02 36C25924Q0038 - Combined Synopsis Solicitation - Boiler Plant Pump - 36C259-24-AP-0585.docx

Request for Quote (RFQ) #:36C25924Q0092 TACO Boiler Plant Pumps

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 2:00pm MST, January 24, 2024 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to luther.dickens@va.gov no later than 2:00pm MST, January 26, 2024.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB size limitation per email). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25924Q0092. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-01 effective November 14th, 2023.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 333996 with a small business size standard of 1,250 Employees. This solicitation is a 100% set-aside for Small Business concerns.

(v) List of Line Items;

New Pump Complete – TACO KV8011D, !400GPM @ 70 TDH OHP, 1750 RPM, TEFC

(vii) Description of Requirements for the items acquired – (see line items above) The Cheyenne VA Facilities Management Service (FMS) is requesting one (1) complete Taco Pump (KV8011D) and two (2) associated Impellers (953-1182RP) to maintain a critical spare pump assembly in the event one of the two current pumps becomes inoperable.

Salient Characteristics:

· Complete Taco Pump Assembly (KV8011D)

· 1400 GPM (gallons per minute) @ 70 TDH (Total Dynamic Head)

· 1750 RPM

· Totally Enclosed, Fan-Cooled (TEFC)

· 30 Horsepower

· 10” Taco Impellers (953-1182RP) – Quantity 2 Total

(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at: The Cheyenne VA Medical Center, 2360 E. Pershing Blvd., Cheyenne, WY 82001-5356

(viii) 52.212-1, Instructions to Offerors--Commercial Items ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

a. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

b. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

c. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

d. Any award made as a result of this solicitation will be made on an All or Nothing Basis.

e. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

f. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

g. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

h. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

i. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

j. Submission of quote shall include the following volumes: (I) Price

Volume I – Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) This is FAR Part 13 acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price only. The following factors shall be used to evaluate offers:

Price – The Government will evaluate offers by adding all line-item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the technical capability requirements of the Statement of Work shall not be selected regardless of price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-2)

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications

– Commercial Items, with the offer.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

The following FAR provisions are to be incorporated by reference:

FAR 52.219-6 - Notice of Total Small Business Set-Aside

The following VAAR provisions are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to luther.dickens@va.gov by 2:00pm MST, January 26, 2024.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Luther Dickens luther.dickens@va.gov

Attachment:

Statement of Work Certificate of Compliance

STATEMENT OF NEED

FOR

CHEYENNE VAMC

2360 E PERSHING BLVD, CHEYENNE, WY

REQUIREMENT –

The Cheyenne VAMC Facility Management Service (FMS) requires one (1) new replacement High-Temperature-Hot-Water (HTHW) loop system circulating pump and associated impellers (Quantity 2). There are currently 2 existing circulating pumps in place that carry the required load. This request is to acquire a critical backup in case either pump is damaged or becomes inoperable. When required, this new pump will be deployed to ensure continued hot water service to the hospital. The HTHW loop supplies domestic hot water throughout the Cheyenne VA hospital, to include critical hospital functions such as Nutrition and Food Services and Residential Rehabilitation Treatment Program Services. Not only does the HTHW provide hot water to the facility, but the hot water is also used to heat the facility. Therefore, if the HTHW loop becomes inoperable it compromises the mission of the Cheyenne VAMC and in severe cold weather cases could result in the hospital having to be evacuated.

BACKGROUND –

The current pumps have been in service for approximately 6-7 years. Currently they leak and the mechanical seals need replaced. They could wear out and we need to prepare for the possibility.

SPECIFICATIONS –

The back up pump needs to be an exact replacement because of the current piping and valves. Any delay in modifying the piping would greatly hamper the mission of the VA.

Features:

· Complete Taco Pump Assembly (KV8011D)

· 1400 GPM (gallons per minute) @ 70 TDH (Total Dynamic Head)

· 1750 RPM

· Totally Enclosed, Fan-Cooled (TEFC)

· 30 Horsepower

· 10” Taco Impellers (953-1182RP) – Quantity 2 Total

INVOICING:

Contractor must first be registered in SAM.gov before completing the VA 10091 vendor file document. All inquiries regarding the SAM.gov website will go through SAM.gov customer service. Upon completion of the VA 10091 document the contractor must fax or email the document to the FSC (contact information provided on the 10091 form). Contractor shall invoice using the Tungsten website. Any questions regarding how to use the Tungsten site, shall be answered by Tungsten Customer Service.

SAM.gov | Home True invoice automation | Tungsten Network (tungsten-network.com)

DELIVER TO:

CHEYENNE VA MEDICAL CENTER

2360 EAST PERSHING BLVD

CHEYEYNNE, WY 82001