S02 36C25923Q0867 - Combined Synopsis Solicitation - ENT Scope SPS Storage and Sterilization Containers - 36C259-23-AP-4253.docx

Request for Quote (RFQ) #: 36C25923Q0867 ENT Scopes SPS Storage and Sterilization Containers

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 3:00pm MST, 09/15/2023 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Luther.Dickens@va.gov no later than 3:00pm MST, 09/19/2023.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25923Q0867. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 effective June 2nd, 2023.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1,000 Employees. This solicitation is a 100% set-aside for Small Business Set-Aside.

(v) List of Line Items:

H202 (3/4 SIZE LOW TEMP CONTAINERS

LOW TEMP CONTAINERS

3/4 SIZE LOW TEMP CONTAINERS

(vi) Description of Requirements for the items to be acquired:

The Cheyenne Veterans Medical Center is requesting ENT Scope SPS Storage and Sterilization Containers. These containers will be used to activate ENT services at the new location in Loveland, Colorado.

Salient Characteristics :

· Shall offer VPro compatible Storage and sterilization containers for flexible Olympus Rhinolaryngology scopes.

· Shall offer ¾ size low temperature/H2O2 containers with lids.

· Shall offer three quarter size containers: Length 18 1/2in, width 11 1/4in and 4 1/2in height.

· Shall offer three quarter size perforated baskets that fit in container for low temp sterilization.

· Shall offer Container constructed of lightweight aluminum.

· Shall offer outside handle design with:

· 90 degree stops.

· One piece design

· Centered handles

· Shall offer latch system with:

· Single step open and close

· Audible “click” to indicate proper latch closing.

· Centrally located latch.

· No protruding parts.

· Shall offer retention plate & silicone gasket with:

· One piece/step for quick filter change

· Audible “click” when properly closed.

· Dual safety release buttons

· Complete seal between filter and lid

· Shall offer a lid design with:

· Light weight

· One-piece construction

· Shall offer container bottom with:

· No protruding feet

· Elevated basket supports.

(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at ATTN: Northern Colorado Outpatient VA Clinic 4575 Byrd Drive Loveland, CO 80538

(viii) 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; and (III) Delivery.

Volume I – Technical capability or quality of the item offered to meet Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the products, including products from the manufacturer submitted, meets, or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by make or model number.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: List of Line Items

Volume III –Delivery The Government will evaluate delivery and select the quote/offer whose delivery time is most advantageous to the Government in terms of delivery. The Government may consider award to other the lowest priced quote/offeror if it’s in the best interest of the Government.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical Capability Factor 2. Price Factor 3. Delivery

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical Capability: Technical capability or quality of the item offered to meet Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the products, including products by the manufacturer submitted, meets, or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by make or model number.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.

Factor 3. Delivery: The Government will evaluate delivery and select the quote/offer whose delivery time is most advantageous to the Government in terms of delivery. The Government may consider award to other the lowest priced quote/offeror if it’s in the best interest of the Government.

(End of Addendum to 52.212-2)

52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xi) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference:

(xii) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference:

(xiii) Additional contract requirements or terms and conditions:

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to Luther.Dickens@va.gov by 3:00pm MST, 09/19/2023.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Luther Dickens Luther.Dickens@va.gov

Attachments:

State of Work

Certificate of Compliance

STATEMENT OF WORK CHEYENNE VA HEALTH CARE SYSTEM

Background: The Northern Colorado VA Outpatient VA Clinic, Sterile Processing is in need of ENT Scope storage and sterilization containers due to activating this new location which includes ENT Services.

Objectives/Scope: The objective of the request is to purchase ENT Scope storage and sterilization container with lid for the Northern Colorado VA Outpatient VA Clinic, Sterile Processing located at 4575 Byrd Dr, Loveland, CO 80538.

Salient Characteristics:

· Shall offer VPro compatible Storage and sterilization containers for flexible Olympus Rhinolaryngology scopes.

· Shall offer ¾ size low temperature/H2O2 containers with lids.

· Shall offer three quarter size containers: Length 18 1/2in, width 11 1/4in and 4 1/2in height.

· Shall offer three quarter size perforated baskets that fit in container for low temp sterilization.

· Shall offer Container constructed of lightweight aluminum.

· Shall offer outside handle design with:

· 90 degree stops.

· One piece design

· Centered handles

· Shall offer latch system with:

· Single step open and close

· Audible “click” to indicate proper latch closing.

· Centrally located latch.

· No protruding parts.

· Shall offer retention plate & silicone gasket with:

· One piece/step for quick filter change

· Audible “click” when properly closed.

· Dual safety release buttons

· Complete seal between filter and lid

· Shall offer a lid design with:

· Light weight

· One-piece construction

· Shall offer container bottom with:

· No protruding feet

· Elevated basket supports.

Items Requested:

(QTY 21) ¾ size Container bottom for H2O2 (QTY 21) ¾ size Container lid for H2O2 (QTY 21) ¾ size perforated basket for inside H2O2 container

Deliverables or Delivery Schedule

The equipment shall be delivered to following address:

Northern Colorado VA Outpatient Clinic ATTN: Sterile Processing 4575 Byrd Dr.

Loveland, CO 80538

The vendor will have delivered by designated carrier who has extensive training on how to best handle the complex equipment needs and ensure safe and timely delivery of the products. During Duty hours will be 8 AM to 3 PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Pickup

NA

Performance Requirements:

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications:

The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, and deliver new containers from the manufacturer until final acceptance by the RMD Coordinator.

1. Provide maintenance manuals for product specified.

SUBMISSION OF QUESTIONS

Questions: All questions submitted for this solicitation must be electronically sent to the following email address: luther.dickens@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

1. drawings, (isometrics, shop drawings, typical etc.)

1. complete manufacturer’s product specifications

1. Bill of Materials tagged per CLIN.

1. product literature

1. warranty.

Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

SERVICES

Contract Tasks/Requirements

1. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

1. The product must not be placed into production without clearance from the POC.

1. The contractor shall track manufacturing schedule and notify POC with updates of estimated completion date by email.

The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

INVOICING

Contractor must first be registered in SAM.gov before completing the vendor file entry. All inquiries regarding the SAM.gov website will go through SAM.gov customer service. Upon completion of the vendor file entry using the customer engagement portal, the Contractor shall invoice using the Tungsten website. Any questions regarding how to use the Tungsten site, shall be answered by Tungsten Customer Service.

SAM.gov | Home Customer Engagement Portal (va.gov) True invoice automation | Tungsten Network (tungsten-network.com)