S02 36C25923Q0651 - Combined Synopsis Solicitation - Transcranial Magnetic Stimulation - 36C259-23-AP-3092.docx

Request for Quote (RFQ) #: 36C25923Q0651 Transcranial Magnetic Stimulation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 3:00pm MST, 08/14/2023 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Luther.Dickens@va.gov no later than 3:00pm MST, 08/16/2023.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25923Q0651. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 effective June 2nd, 2023.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a small business size standard of 1,250 Employees. This solicitation is a 100% set-aside for Small Business Set-Aside.

(v) List of Line Items:

Anticipated delivery date is required:

(vi) Description of Requirements for the items to be acquired:

The Muskogee VA Medical Center is requesting the purchase of Transcranial Magnetic Stimulation (TMS) System for the Behavior Medicine Clinic at the Tulsa Health Care Center. TMS therapy uses short pulse of magnetic energy to stimulate nerve cells in the brain.

Salient Characteristics:

· Standard rTMS and iTBS protocols

· User must be able to tailor protocols to their needs

· Must deliver consistent simulation throughout treatment with no pulse decay

· Coil must be on an arm that can be positioned to reach patients of many different heights and can remain in the set position for duration of procedure

· Touchscreen user interface

· Coil cooling capabilities

· Trigger in/out

· Multi-layer real-time monitoring

· 2-step motor threshold determination with EMG option

· 3D navigation system for accurate, precise and consistent coil placement

· Real-time XYZ tracking with four parameters - distance, contact, tilt and rotation

· Pulse quality scores and treatment analytics

· Alert when patient movement displaces optimal coil positioning

· Provide a treatment ‘quality’ score at the end of each session

· Calculate the number of extra trains needed to reach 100% ‘treatment on target’ if the coil is displaced

· Monitor all four coil position parameters throughout the treatment

· Adjustable chair

· Mobile

· Must have brakes that keep it in place when being used

· Can recline

· Be able to support lower limbs while in reclined position

· Head support to allow patient to relax head and neck during procedure

(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at ATTN: Tulsa Health Care Center 8921 S. Mingo Tulsa, OK 74133

(viii) 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; and (III) Delivery.

Volume I – Technical capability or quality of the item offered to meet Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the products, including products from the manufacturer submitted, meets, or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by make or model number.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: List of Line Items

Volume III –Delivery The Government will evaluate delivery and select the quote/offer whose delivery time is most advantageous to the Government in terms of delivery. The Government may consider award to other the lowest priced quote/offeror if it’s in the best interest of the Government.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical Capability Factor 2. Price Factor 3. Delivery

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical Capability: Technical capability or quality of the item offered to meet Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the products, including products by the manufacturer submitted, meets, or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by make or model number.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.

Factor 3. Delivery: The Government will evaluate delivery and select the quote/offer whose delivery time is most advantageous to the Government in terms of delivery. The Government may consider award to other the lowest priced quote/offeror if it’s in the best interest of the Government.

(End of Addendum to 52.212-2)

52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xi) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference:

(xii) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference:

(xiii) Additional contract requirements or terms and conditions:

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

FAR 52.219-6 - Notice of Total Small Business Set-Aside

The following VAAR provisions are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to Luther.Dickens@va.gov by 3:00pm MST, 08/16/2023.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Luther Dickens Luther.Dickens@va.gov

Attachment:

Statement of Work Certificate of Compliance

STATEMENT OF WORK (SOW)

BEHAVIORAL MEDICINE TRANSCRANIAL MAGNETIC STIMULATION SYSTEM FOR THCC

Background The Eastern Oklahoma Veterans Health Care System needs 1 Transcranial Magnetic Stimulation (TMS) System for the Behavioral Medicine Clinic at the Tulsa Health Care Center in Tulsa, OK. TMS Therapy uses short pulses of magnetic energy to stimulate nerve cells in the brain. These magnetic pulses are delivered to the area in the brain that researchers believe is responsible for emotional judgement and mood regulation. The rapid magnetic pulses created by the TMS system, pass through the skull and generate an electric current in the brain directly under the treatment coil. These electric currents cause neurons to fire and stimulate surrounding brain cells aiding in the treatment of Major Depressive Disorder in adult patients who have failed to achieve satisfactory improvement from prior antidepressant medication in the current episode. By adding the new TMS machine, it will allow us to increase the speed of the treatments from 45 minutes to 15 minutes and it will provide real time imaging to ensure we are treating the right part of the brain. This will also allow us to move the current TMS machine to Muskogee, so we are able to provide TMS treatment at the hospital.

Description The Transcranial Magnetic Stimulation (TMS) System must have the following characteristics:

· Standard rTMS and iTBS protocols

· User must be able to tailor protocols to their needs

· Must deliver consistent simulation throughout treatment with no pulse decay

· Coil must be on an arm that can be positioned to reach patients of many different heights and can remain in the set position for duration of procedure

· Touchscreen user interface

· Coil cooling capabilities

· Trigger in/out

· Multi-layer real-time monitoring

· 2-step motor threshold determination with EMG option

· 3D navigation system for accurate, precise and consistent coil placement

· Real-time XYZ tracking with four parameters - distance, contact, tilt and rotation

· Pulse quality scores and treatment analytics

· Alert when patient movement displaces optimal coil positioning

· Provide a treatment ‘quality’ score at the end of each session

· Calculate the number of extra trains needed to reach 100% ‘treatment on target’ if the coil is displaced

· Monitor all four coil position parameters throughout the treatment

· Adjustable chair

· Mobile

· Must have brakes that keep it in place when being used

· Can recline

· Be able to support lower limbs while in reclined position

· Head support to allow patient to relax head and neck during procedure Delivery Warehouse: Tulsa Health Care Center 8921 S. Mingo Tulsa, OK 74133

Scope The contractor will have all products delivered and installed in the Behavioral Medicine Clinic at the Tulsa Health Care Center in Tulsa, OK. Contractor delivery and installation of equipment shall take place between the hours of 0800 -1500, vendor shall not be required, nor is authorized to perform any work on the following US Government holidays:

New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

END OF STATEMENT OF WORK