S02 36C25723Q0313 Sources Sought Notice.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* Notice of Intent to Sole Source Roche Instrumentation Maintenance Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 78240

SOLICITATION NUMBER* 36C25723Q0313

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J066

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist

Melanie Williams melanie.williams5@va.gov

210-694-6378

ADDITIONAL INFORMATION

AGENCY’S URL www.va.gov

URL DESCRIPTION Department of Veterans Affairs Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

STATEMENT OF WORK (SOW)

Scope

The STVHCS has a continued need for preventative maintenance and service on the following Government Owned Roche Instrumentation used to perform HIV PCR testing for our Veteran’s:

Ampliprep S/N: 394169, Taqman 96 S/N: 392407, Cobas z 480 S/N: 52157, Cobas x480 S/N:7810 instruments.

The contractor must be able to provide the following services:

The contract must include onsite service support by a Certified Roche Diagnostics Field Service Engineer (FSE)

Unlimited Service available Monday through Friday 8 a.m. to 5 p.m. local time (excluding Federal recognized holidays).

All requests for repair service will be dispatched within 24-hour priority response.

Cost for all repairs and annual preventive maintenance parts shall be included. VA Audie Murphy will not be charged shipping costs for repair/PM Parts.

All PM Service includes PM Kits with necessary warranted parts. Troubleshooting by a Roche Diagnostics Technical Application Specialist (TAS) shall be available Monday through Friday 8 a.m.to 5 p.m. local time.

Customer Support Center available Monday to Friday from 8 AM to 6 PM

Customer Support Center Specialists are available by phone 24 hours a day, 365 days a year to assist in troubleshooting.

All necessary warranted repair parts and the travel and labor to install parts.

Preventative maintenance visits.

Labor and preventive maintenance kits for preventative maintenance visit(s).

Response for emergency repairs within 24 hours of request Monday through Friday local time.

A maximum labor charge for each service visit outside of contract coverage hours.

System repaired at customer site.

Location

Audie L. Murphy Memorial Veterans’ Hospital ATTN: Pathology and Laboratory Medicine Service 7400 Merton Minter Boulevard San Antonio, Texas 78229

Period of Performance

Base Year: 4/1/2023 – 3/31/2024 Option Year 1: 4/1/2024 – 3/31/2025 Option Year 2: 4/1/2025 – 3/31/2026 Option Year 3: 4/1/2026 – 3/31/2027 Option Year 4: 4/1/2027 – 3/31/2028

Deliverables/Supplies

As needed service maintenance and repair for the Roche Ampliprep S/N 394169 Roche Taqman S/N 392407, Roche X480 instruments located in the Molecular Laboratory at the

STVHCS.

Government Inherent Functions:

Contractor shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.

General Duties, Requirements, and Expectations:

1. Be professionally competent to handle required duties.

2. Work with staff to ensure safety measures are in place and documented.

3. Services provided under the terms of this contract are required to be in compliance with the American Association of Blood Banks (AABB) and College of American Pathologists (CAP) accreditation policies and all applicable Federal, State and Government laws required by the Veteran’s Healthcare System and VHA Handbook 1106.1.

Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer:

The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

Records Manager:

There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].