S02- 36C25624Q1468 Magnet Consultation.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Magnet Consultation Michael E. DeBakey VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77030 4298

SOLICITATION NUMBER* 36C25624Q1468

RESPONSE DATE/TIME/ZONE 09-19-2024 00:59 EASTERN TIME, NEW YORK,

USA

ARCHIVE 8 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* R410

NAICS CODE* 541611

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77030 4298

POINT OF CONTACT*

Contracting Officer Jeneice Matthews jeneice.matthews@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical

2002 Holcombe BLVD Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov

EMAIL DESCRIPTION Request for Quote 36C25624Q1468

DESCRIPTION

Request for Quote: 36C25624Q1468

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Requirement is being evaluated under the procedures of FAR Part 13. As such, in accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative analysis evaluation to determine which vendor provides the best value to the government in terms of technical capability and past performance, while also providing a competitive price.

2. The combined synopsis/solicitation number is 36C25624Q1468. It is issued as a Request for Quote (RFQ). The Government anticipates awarding one Firm-Fixed Price (FFP) contract resulting from this solicitation.

3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06 (eff. 08/29/2024), VAAR Update 2024-10 (eff.

04/09/2024)

4. This requirement is a total small business set-aside. The North American Industry Classification System number is 541611 with a size standard of $24.5M

5. Place of Performance: Michael E. DeBakey VA Medical Center, 2002 Holcombe BLVD, Houston, TX 77030

6. Period of Performance: The period of performance shall be a base period Estimated for Date of Award through September 30, 2025.

9. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Jeneice Matthews at jeneice.matthews@va.gov no later than 11:59P.M. Central Standard Time on September 17, 2024.

10. Quotes are due no later than September 19, 2024, at 11:59P.M. Central Standard Time and shall be submitted electronically via e-mail to the Contracting Officer, Jeneice Matthews at jeneice.matthews@va.gov

A complete description of the requirement and/or applicable government need(s) are as follows: See attached 36C25624Q1468.

36C25624Q1468 Page 1 of 16

SECTION B

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR ADMINISTRATOR: __________________________

CONTRACTOR POC NAME: __________________________

CONTRACTOR POC PHONE NUMBER: _________________________

CONTRACTOR ADDRESS: ___________________________________

EMAIL ADDRESS: ___________________________________________

UEI No. __________________________________________________ CAGE Code: ________________________________________________

TAX ID ____________________________________________________

GSA/FSS, NAC, SEWP Contract No (if applicable) _______________________

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[x] 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Other [x] Payment for services provided under the terms of this contract will be made upon delivery, inspection, and acceptance of all line items.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veteran Affairs Financial Service Center (FSC) e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

5. OFFEROR SHALL COMPLETE THE FOLLOWING LOCATED IN SECTIONS BELOW OF THIS

SOLICITATION 36C25624Q1468 TO BE DEEMED ACCEPTABLE:

a) Section B- Contract Administration Data, Contractor contact information.

b) Section B- Price/Cost Schedule, unit price, amount, and grand total. Price Volume.

c) Section C- 852.219-75 VA Notice of Limitation on Subcontracting—Certificate of Compliance for Services and Construction http://www.fsc.va.gov/fsc/einvoice.asp

36C25624Q1468 Page 2 of 16

d) Section E- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

e) Section E-52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services

• 52.212-3(b)(2) (insert “NONE” in this fill-in if there are no exceptions), and

• 52.212-3(v)(2).

f) Responses to this solicitation shall be submitted in two (2) volumes and one (1) administrative addendum/supplement as annotated below:

• Volume 1 (Technical Volume). Volume 1 shall not contain any pricing information and shall clearly be labeled Volume 1 (Technical Volume).

• Volume 2 (Price Volume). Volume 2 shall clearly be labeled Volume 2 (Price Volume) and shall not contain any technical information that should otherwise be contained within Volume 1.

• Addendum/Supplement: Shall contain contractor administrative data and related supporting documents (Section C and Section E).

6.EVALUATION: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All quoters shall have a current registration in the System for Award Management (SAM) to be considered for award and all quoters shall be verifiable in the U.S. Small Business Administration (SBA) database to receive credit as a Small Business at the closing of the solicitation due date and time, and at the time of award.

7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

36C25624Q1468 Page 3 of 16

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB

Contractor shall provide Magnet Readiness Assessment.

Contract Period: BASE POP Begin: Date of Award POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services PRODUCT/SERVICE CODE: R410 - Support - Professional: Program Evaluation/Review/Development

Communication Services: The Contractor shall provide a call center to be maintained for government assistance Monday – Friday 8:00 a.m. – 4:30p.m. Central Standard Time, not including government observed holidays. The Contractor shall provide telephone support service to VA point of contact (POC) and respond to VA POC within one hour of a call placed by VA POC to the Contractor.

Contract Period: BASE POP Begin: Date of Award POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

Contractor shall provide summary of evidence alignment on site.

Contract Period: BASE POP Begin: Date of Award POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

0004 1.00 JB

Contractor shall provide writing launch.

36C25624Q1468 Page 4 of 16

Contract Period: BASE POP Begin: Date of Award POP End: 09-30-2025

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

0005 1.00 JB

Contractor shall provide writing intensive.

Contract Period: BASE POP Begin: Date of Award POP End: 09-30-2025

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

Contractor shall provide content editing.

POP Begin: Date of Award POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

Contractor shall provide copy editing.

POP Begin: Date of Award POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

Contractor shall provide mock site visit.

Contract Period: BASE POP Begin: Date of Award POP End: 09-30-2025

36C25624Q1468 Page 5 of 16

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

Contractor shall provide Nursing Early Assurance Program (NEAP).

Contract Period: BASE POP Begin: Date of Award POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services

GRAND TOTAL

36C25624Q1468 Page 6 of 16

B.3 STATEMENT OF WORK (SOW)

Magnet Consultant Services

1: General Information: General: This is a non-personal services contract for Magnet Consultant Services for the Department of Veterans Affairs (VA) Michael E. DeBakey VA Medical Center (VAMC) 2002 Holcombe Blvd. Houston TX 77030. The contractor shall provide all personnel, supervision, transportation, documents, other items and non-personal services necessary to provide Magnet Consultant services in accordance with this SOW. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

2. Period of Performance: The period of performance is for date of award through September 30, 2024. Estimated Base Period: Date of Award through September 30, 2025

3. Contract Type: Firm Fixed Price

4. Definitions/Acronyms: The definitions used throughout this Statement of Work (SOW) are as follows:

a. Contracting Officer (CO): The person with the authority to enter into, administer, and or terminate contracts and make related determinations on behalf of the Government.

b. Contracting Officer's Representative (COR): The Government person responsible for monitoring Contractor's performance.

c. Procedures Manual/Policies: A document written by the Contractor with VA input describing in detail the methods and standards normally used to accomplish tasks required by the contract.

d. Contractor's representative: Contractor's representative having supervisory responsibility and authority for total performance of work under the contract.

e. Quality Assurance: Those actions taken by the Government to check goods or services to determine that contractor meet the requirements of the SOW. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. The plan is primarily focused on what the Government will do to ensure that the contractor is monitoring and has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

f. Quality Control: Those actions taken by the Contractor to control the production of goods or services so that they will meet the requirement of the SOW. The contractor shall maintain effective quality control to ensure services are performed in accordance with this SOW. The contractor’s quality control is a means by which the contractor assures that their work complies with the requirements of the contract.

g. Statement of Work: (SOW).

36C25624Q1468 Page 7 of 16

h. Medical Facilities: Includes the Michael E. DeBakey VA Medical Center and Community Based Outpatient Clinics (CBOC)

5. DESCRIPTION OF WORK: The Contractor shall be required to provide all Contractor personnel, supervision, transportation, documents and other items/services necessary to perform the Magnet Consultant Services.

1. Contractor shall submit with technical quote the capability to provide the following services at the MEDVAMC that include but not limited to:

a. Conduct an onsite Magnet Readiness Assessment.

b. Provide leadership coaching and mentoring to build a culture of nursing excellence and support the journey to Magnet designation.

c. Review the entire Magnet document and provide feedback on content and recommendations for improvement to ensure that the domains are adequately addressed.

d. Have ongoing meetings with leadership and other identified groups to foster necessary changes as determined, to meet the desired goals.

e. Provide on-site or online workshops on the following key topics: successful Magnet writing and implementing continuous improvement at the bedside.

f. Provide data analysis support for critical Magnet data, including nurse satisfaction, patient satisfaction and nurse-sensitive patient indicators.

g. One-on-one sessions, as deemed necessary, to foster nursing excellence.

h. Meet with the Care Line Nurse Executives, at least monthly, to assess their performance needs and arrange sessions as indicated by the Associate Director of Patient Care Services (ADPCS) to facilitate Magnet goals.

i. Coach and consult Leadership in addressing the VHA Strategic Plan for Nursing Excellence.

j. Have ongoing meetings with leadership and other identified groups to foster necessary changes as determined, if indicated.

k. Provide an onsite or virtual mock site visit to prepare the nursing team for a successful visit by

American Nurses Credentialing Center (ANCC) Magnet appraisers.

l. Support the preparation of Magnet documents for submission into the ANCC, Application

Document and Appraisal Management (ADAM) platform. Provide a secure web-based solution to present Magnet documents to staff nurses.

m. Overtime will not be authorized to finalize the requirements.

n. Attire. While in the performance of their duties, the contractor shall be required to wear appropriate professional business attire with a neat and clean image.

2. The contractor shall submit with technical quote the following that include but not limited to:

a. Demonstrate they have the ability to read and interpret the Magnet accreditation requirements and standards.

b. Have a minimum five (5) years of experience in the role of a Magnet reviewer, or coach in the area of Nursing Excellence.

c. Possess a history of participating in the Magnet writing experience for large Medical Centers (submitted on Corporate Experience form).

d. Provide verification of participating with institutions that successfully obtained at least ten (10) recent Magnet Re-designations (submitted on Corporate Experience form and Past Performance).

e. Have the ability to provide recommendations on programs to better prepare Nurse Managers to be high performing managers.

36C25624Q1468 Page 8 of 16

f. Possess the skills to lead Nurse Care Line Executives in transformational and servant leadership.

g. Possess the ability to effectively communicate in a manner to solicit, motivate and evoke the cooperation of the staff to make recommended changes as reported.

h. Possess a positive, self-directed and motivated attitude and work ethic to interface well with a variety of people.

i. Meet with selected groups to influence the Magnet culture is in effect, if indicated

j. Documented evidence of leading and coaching a diverse staff to attainment of successful leadership execution.

6. CONTRACTOR'S PERSONNEL:

a. Contractor shall assign a designated point of contact for the purposes of maintaining communication with the COR to ensure contractor personnel is incompliance with all provisions of this contract, attend/schedule meetings when required, submit schedules and schedule training.

b. Contractor shall submit with technical quote resumes and qualifications for contractor personnel.

c. Contractor Personnel rosters – Contractor shall provide rosters of all regular and alternate Contractor personnel to the COR prior to actual performance. Contractor personnel not listed shall not be allowed to work in this medical center.

7. SAFETY: Safety precautions shall include, but are not limited to the following requirements:

a) Occupational Safety and Health Act (OSHA)

b) Applicable State and Local Safety Operation Procedures

c) VA Safety Practices and Policies, VAMC standard operating procedures, and any other Federal, State, and Local regulations pertaining to the equipment listed for this contract.

d) The Joint Commission, formerly, Joint Commission Accreditation of Healthcare Organizations (JCAHO).

8. QUALITY ASSURANCE: The Government shall monitor the Contractor's performance under this contract.

9. HOURS OF OPERATION: Magnet Consultant services shall be provided Monday through Friday (excluding Federal holidays) 8:00 a.m. – 4:30 p.m

10. Government personnel observed Holidays: The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year’ Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May

36C25624Q1468 Page 9 of 16

Juneteenth Day Third Monday in June Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

10.1 If the holiday falls on a Sunday, the following Monday will be observed as a national holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. government agencies, and any other day specifically declared by the President of the United States.

10.1.1. In addition to the days designated as holidays, the government observes the following days:

10.1.1.1 Any other day designated by Federal Statute.

10.1.2 Any other day designated by Executive Order.

10.1.3 Any other day designated by the President’s Proclamation

10.2 It is understood and agreed between the government and the Contractor that observance of such days by the government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than Contractor normal compensation for the time worked.

11. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation Standards All applicable Federal, State, Local and Industry: Laws, Policies and Standards as applicable to the proper performance afore and hereafter described.

12. SCHEDULE OF INSURANCE COVERAGE:

A. Workers' Compensation and Employee Liability.

(1) Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

B. General Liability - $500,000 per occurrence.

36C25624Q1468 Page 10 of 16

13. DEPARTMENT OF LABOR WAGE RATES: Contractor shall submit any wage increase request to Contracting Officer, to include description of labor category from the Department of Labor with a breakout of employees and amount.

14. INVOICING/PAYMENTS

All invoices shall be submitted in arrears, properly prepared in accordance with FAR 52.212-4, contain sufficient details, and match with the service tickets for the work rendered.

a. Monthly Invoices

These invoices shall be sent in arrears at the beginning of each month following the month in which the services were rendered and billed for. At a minimum, all invoices shall include the following details:

Description of the services rendered

Billing period in which the services were rendered

Correct purchase order number which will be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the Contractor.

15. Contractor personnel shall not be considered government employees for any purpose and that contractor will have sole responsibility for the manner and method of performing the tasks outlined in the proposed contract.

16. Contract Modification: The Contracting Officer is the only one with authority to modify the terms of the contract and may do so via a bi-laterally executed written modification in accordance with FAR 52.212-4.

17: Information:

a. Estimated leaders with direct reports are twelve (12) Nurse Executive Leaders.

b. Estimated physicians employed by the organization are approximately three hundred (300) paid physicians and one hundred (100) – two hundred (200) Wound, Ostomy & Continence

(WOC).

c. Estimated advanced practice practitioners (APP) employed by the organization are eighty (86) advanced practice registered nurses (APRN).

END OF SOW

36C25624Q1468 Page 11 of 16

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. ADDENDUM FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)”

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

INSTRUCTION TO OFFEROR(S):

This solicitation is issued as a Total Small Business Set-Aside under Federal Acquisition Regulation 12 in conjunction with FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information. This solicitation is to establish a Firm Fixed Price contract.

SUBMISSION OF QUOTE INSTRUCTIONS:

Quotation shall be received no later than 11:59p.m. Central Standard Time on September 19, 2024. Quote shall be submitted electronically through email addressed to Jeneice Matthews, Contract Specialist at jeneice.matthews@va.gov .

The Contractor shall be registered in www.sam.gov to receive government contracts to be considered for award and all quoters shall be verifiable in the U.S. Small Business Administration (SBA) database to receive credit as a Small Business at the closing of the solicitation due date and time, and at the time of award.

Offeror shall complete and submit the following:

The Contractor shall submit a price for all Contract Line-Item Number (CLIN) of the solicitation.

Provide all CLIN items listed in this solicitation that are annotated in the Price/Cost Schedule. See FAR Clause 52.212-2 Addendum for basis for award. The price quote shall be legible, specific, and complete in every detail.

Note: Pricing shall be all inclusive, for example, shipping cost/price must be rolled into the line item of the product and not separated as a separate line item.

OFFEROR SHALL COMPLETE THE FOLLOWING LOCATED IN SECTIONS BELOW OF THIS

SOLICITATION 36C25624Q1468 TO BE DEEMED ACCEPTABLE:

a) Section B- Contract Administration Data, Contractor contact information.

b) Section B- Price/Cost Schedule, unit price, amount, and grand total. Price Volume.

c) Section C- 852.219-75 VA Notice of Limitation on Subcontracting—Certificate of Compliance for Services and Construction

d) Section E- 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

e) Section E-52.212-3 Offeror Representations and Certifications-Commercial Products and

Commercial Services http://acquisition.gov/comp/far/index.html mailto:jeneice.matthews@va.gov http://www.sam.gov/

• 52.212-3(b)(2) (insert “NONE” in this fill-in if there are no exceptions), and

• 52.212-3(v)(2).

f) Responses to this solicitation shall be submitted in two (2) volumes and one (1) administrative addendum/supplement as annotated below:

• Volume 1 (Technical Volume). Volume 1 shall not contain any pricing information and shall clearly be labeled Volume 1 (Technical Volume).

• Volume 2 (Price Volume). Volume 2 shall clearly be labeled Volume 2 (Price Volume) and shall not contain any technical information that should otherwise be contained within Volume 1.

The Contractor’s past performance history will be evaluated by the government for the purpose of a responsibility determination.

The following solicitation provisions apply to this acquisition:

• FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

• FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

• FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG

2020)

• FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

• FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

• FAR 52.207-6 SOLICITATION OF OFFERS FROM SMALL BUSINESS CONCERNS AND

SMALL BUSINESS TEAMING ARRANGEMENTS OR JOINT VENTURES (MULTIPLE-

AWARD CONTRACTS) (DEC 2022)

• FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

• FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

• VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

NOTICE (FEB 2023)

2. ADDENDUM FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical

(2) Past Performance

(3) Price

The Contractor shall be registered in SAM.gov https://sam.gov to receive government contracts to be considered for award.

The Contractor shall be certified with SBA to receive credit as a Small Business.

The Government will determine the merits of each offer on the basis of (1) its acceptability, and (2) its price reasonableness.

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government.

Factor 1 Technical

SUB FACTOR 1 – Technical/Management Approach

A. Contractor shall submit with technical quote evidence and capability to provide the services per the Statement of Work (SOW) in section 5.1.

SUB FACTOR 2 – Contractor Personnel A. Contractor shall submit with technical quote resumes and qualifications for contractor personnel per the Statement of Work (SOW) in section 6.

SUB FACTOR 3 – Relevant Experience

A. Contractor shall submit with technical quote evidence the contractor possess the relevant experience per the Statement of Work (SOW) in section 5.2.

See Attachment 3, Relevant Experience Form.

Factor 2 Past Performance

(A) In this factor, the Government will evaluate be evaluated for responsibility purposes and demonstrated past performance of work of a similar nature, frequency, quality of performance and relevance to this procurement. Contact persons provided for project submitted under Factor #1 Relevant Experience above may be contacted by the Evaluation Panel. The offeror’s past performance on similar project, as described below, will be considered.

(B) Contractor shall submit with technical quote past performance that demonstrates services provided.

(C) The government will use information sources such as PPIRS and CPARS and other Federal government offices and commercial sources to assess performance.

Note: Offerors with no relevant past performance history will not be evaluated favorably or unfavorably on past performance and will be given a neutral rating.

Factor 3 Price

(a) In this factor, price will be evaluated for reasonableness, completeness, and fairness by comparing the proposed prices with the Independent Government Estimate and quotes posed by other offers.

(b) Deleted.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

3. FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER

RIGHTS

NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

DEC 2022

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED

TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

MAR 2023

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE NOV 2020

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

https://www.sam.gov/portal http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.247-34 F.O.B. DESTINATION NOV 1991

• VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

• VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

• VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

• VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

• VAAR 852.219-75 VA NOTICE OF LIMITATION ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

• VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

• VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

• VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

OFFEROR SHALL COMPLETE THE FOLLOWING LOCATED IN SECTIONS BELOW OF THIS

SOLICITATION 36C25624Q1468 TO BE DEEMED ACCEPTABLE:

a) Section B- Contract Administration Data, Contractor contact information.

b) Section B- Price/Cost Schedule, unit price, amount, and grand total. Price Volume.

c) Section C- 852.219-75 VA Notice of Limitation on Subcontracting—Certificate of Compliance for Services and Construction

d) Section E- 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

e) Section E-52.212-3 Offeror Representations and Certifications-Commercial Products and

Commercial Services

• 52.212-3(b)(2) (insert “NONE” in this fill-in if there are no exceptions), and

• 52.212-3(v)(2).

f) Responses to this solicitation shall be submitted in two (2) volumes and one (1) administrative addendum/supplement as annotated below:

• Volume 1 (Technical Volume). Volume 1 shall not contain any pricing information and shall clearly be labeled Volume 1 (Technical Volume).

• Volume 2 (Price Volume). Volume 2 shall clearly be labeled Volume 2 (Price Volume) and shall not contain any technical information that should otherwise be contained within Volume 1.

Quote shall be sent electronically to:

Network Contracting Office 16 Commercial Acquisitions Team -Houston

Jeneice Matthews, Contract Specialist Email: jeneice.matthews@va.gov

Telephone calls are not acceptable.

mailto:jeneice.matthews@va.gov

36C25624Q1468

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

No. Description Date Pages

Attachment 1 Wage Determination 2015-5233, Revision 28 07/22/2024 11 Attachment 2 852.219-75 VA Notice of Limitation on Subcontracting —Certificate of Compliance for Services and Construction 11/22/2022 02 Attachment 3 Relevant Experience Form 09/13/2024 03

B.3 STATEMENT OF WORK (SOW)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS