S02 36C25624Q0624 1 Relay testing surg protectors.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-24-2-513-0143

520-24-2-513-0144

36C25624Q0624 03-14-2024

Justin Taylor 228-523-5000 40337 04-16-2024

12PM CDT

Department of Veterans Affairs

Network Contracting Office 16

400 Veterans Avenue BLVD

Biloxi MS 39531

X 100

X

Y

238210

$16.5 Million

N/A

X

Department of Veterans Affairs

Joint Ambulatory Care Clinic (JACC)

790 Veterans Way

Pensacola FL 32507

Department of Veterans Affairs

Network Contracting Office 16

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

See CONTINUATION Page

Electrical circuit breaker testing, protection relays and surge protection services for the Gulf Coast Veterans Health

Care Center as per the statement of work within. Period of

Performance is from award date to completion. Include the solicitation number (36C25624Q0624) in all e-mail correspondence subject line.

All questions regarding this solicitation should be emailed to Justin.taylor5@va.gov no later than 12pm, CST

Thursday, April 11, 2024.

Contractors must email their quote to Justin Taylor at

Justin.taylor5@va.gov, with solicitation number in the subject line by Thursday, April 18, 2024 at 12pm CST

This solicitation utilizes FAR 13.106 Comparative Analysis

Evaluation.

See CONTINUATION Page

X X

Tina Harris

Contracting Officer

36C25624Q0624

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCOPE OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.4 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.5 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 See attached document:

ATTACHMENT 1 Escambia County FL WD 2015-4561 R23 dtd 07-28-2023

ATTACHMENT 2 LIST OF PAST PERFORMANCE REFERENCES

ATTACHMENT 3 PAST PERFORMACE QUESTIONAIRE

ATTACHMENT 4 CONTRACTOR CERTIFICATION

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Justin Taylor Department of Veterans Affairs Network Contracting Office 16

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon inspection and acceptance of work

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCOPE OF WORK

There are two parts to this project:

1. A- ELECTRICAL CIRCUIT BREAKER TESTING - Furnish labor, technical specialists and electrical mechanics along with necessary equipment to clean, inspect, analyze, and test many specialized critical high, high, medium, and low voltage circuit breakers provide oil analysis and infrared survey, and inspection of relays, transformers, and transfer switches as per TJC, OIG, and AWE at the Pensacola Joint Ambulatory

Care Clinic (JACC), Eglin and Panama City, Florida Community Based Outpatient

Clinics (CBOC).

2. B- SURGE PROTECTION INSTALLATION (JACC Location Only) - Furnish labor, technical specialists and electrical mechanics along with necessary equipment to install two new feeder protection relays and a surge suppressor filter located in JACC switch gear room (Room 1B180). The feeder protection relays will be installed at each main breaker in the switch gear room. The Surge Suppressor/Protection Filter will replace the existing. Furnish all labor, tools, materials, equipment, and supervision to perform all work associated. Contractor is to provide and install all necessary parts as required.

Once new equipment is installed the system will be energized and tested.

A. ELECTRICAL CIRCUIT BREAKER TESTING

I. INTRODUCTION:

a. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all components. These work items are referenced as “Maintenance and

Testing” in this document, hereafter.

b. This SOW describes the requirements for the Qualified Electrical Contract

Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all components shall meet all requirements stated in Section 2 of this SOW.

c. This SOW describes the requirements to provide electrical system maintenance, testing as well as reports for each CBOC clinic.

II. QUALIFICATIONS OF CONTRACTORS:

a. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical

Contracting (i.e., the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

b. Contractors shall be certified by the International Electrical Testing Association

(NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Project superintendent/foreman or person responsible for oversight of the work being performed shall provide certification of having taken the OSHA 30-hour construction safety training course.

c. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical

Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

This experience shall also include coordination with the local utility provider and the local utility provider-controlled interfaces. Electrical components on which the

Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage i.e., 120V, 240V, 480V, 12kV, 23kV); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

d. Contractors shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations

(CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical

Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work.

e. Contractors shall have ready access to the latest versions of the following references:

i. NFPA 70, National Electrical Code.

ii. NFPA 70B, Recommended Practice for Electrical Equipment

Maintenance.

iii. NFPA 70E, Standard for Electrical Safety for the Workplace.

iv. NFPA 110, Standard for Emergency and Standby Power System.

v. OSHA Standard 29 CFR 1910, Subparts I & S.

vi. International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

vii. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

viii. VHA Directive 1028, Electrical Power Distribution System

f. Contractors shall provide all necessary manpower, tools, equipment, supplies, transportation, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

g. Tools, equipment, and PPE shall comply with the requirements of OSHA

Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

III. SUMMARY OF WORK:

a. The Contractor shall provide a proposed schedule with bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period, per section D below. This work will be performed on a medical center campus requiring minimal, coordinated power outages carried out at times that minimize the impact to patient care services. The proposed schedule shall be reviewed by the JACC Engineering Service; any requirements for adjusting the schedule

(e.g., to minimize disruption to the CBOCS) shall be made by the Contractor.

b. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and JACC Engineering Service for immediate action.

c. Work items, definitions, and references shall comply with the latest edition of the

NETA – Maintenance Testing Specifications (MTS 2015) and with the VHA

Directive, Electrical Power Distribution System (included document as

1028_D2014_07_25).

d. Work to be in compliance with NETA – Maintenance Testing Specifications (MTS

2015) standards and typical medical center breaker testing work. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented.

e. Typical examples of work to comply with but not limited to:

i. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

ii. Lubricate all moving parts with manufacturer’s approved lubricants.

iii. Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit conditions.

iv. Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

v. Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system.

vi. Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers’ specification using a torque wrench or other approved devices during power outage while breaker testing.

vii. Calibrate and maintain adjustable protective relays.

viii. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.

ix. To ensure access is limited to qualified persons, electrical equipment is to be secured. For example, electrical panels located in corridors or other public areas are to be locked or otherwise secured.

f. Site specific requirements:

i. JACC – Pensacola (790 Veterans Way Pensacola, FL 32507)

1. Primary Electrical Room, 1B180

a. 3 EA. MDS-632 Metal Clad Circuit Breakers (M1B 3000 amp, M5B 3000 amp, T3B 3200 amp)

b. 5 EA. MDS-616 Metal Clad Circuit Breakers (F2B 1600

Amp, F2C 1600 Amp, F4B 1600 Amp, F4C 1600 Amp, F4D 1600 Amp)

c. 1 EA MDS-630 600A Metal Clad Circuit Breaker (M10

3000 amp)

d. 3 EA. MDS-608 Metal Clad Circuit Breakers (F2A 800

Amp, F4A 800 Amp, F2D 800 Amp)

e. 3 EA. 400A HKD65k Insulated Case Circuit Breakers

f. 2 EA. 600A HLD65k Insulated Case Circuit Breakers

g. Inspect & Clean the Cubicles & Buss Compartments of all

Metal Clad Switchgear

2. Generator/ATS Room, 1B180A

a. 4 EA. ASKO 7000 Series Automatic Transfer Switches

b. 2 EA. 400A KD35K Insulated Case Circuit Breakers in

Panel EDP

c. 1 EA. 600A LK35K Insulated Case Circuit Breaker in Panel

EDP

d. 1 EA. 1200A ND50K Insulated Case Circuit Breaker in

Panel EDP

3. Canteen Storeroom 1B104D

a. 2 EA. 400A DK 65K Insulated Case Circuit Breaker in

Panel KP

4. Chiller Plant Room, 1B179

a. 1 EA. 800A ABB T6H Insulated Case Circuit Breaker, Chiller #1

b. 1 EA. 800A ABB T6H Insulated Case Circuit Breaker, Chiller #2

c. 1 EA DS Magnum Breaker, Daikin Chiller

5. Generator Yard & Fire Pump– Outdoor JACC

a. 2 EA. 2000KVA Oil-Filled Transformers – Numbers 11969

& 11970

b. 1 EA. Fire Pump Automatic Transfer Switch

c. 1 EA 1200A Insulated Case Circuit Breaker, 600KW

Generator#1

6. Room 2C169

a. 1 EA. 400A KD35K Insulated Case Circuit Breaker

7. 3rd Floor Panel DPPH

a. 1 EA. 400A HKD65K Insulated Case Circuit Breakers

8. Perform an Infrared Survey throughout the facility to include all circuit breaker panels, starter buckets, and all transformers (oil insulated and dry type). Any loose lugs, breaker replacements or repairs identified during infra-red survey shall be accomplished during power outage/breaker testing.

9. Perform an Oil Analysis on two oil-filled transformers (2).

Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid

Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

10. Contractor shall provide, setup and utilize a 100kW generator for

480V circuit breaker testing to power contractor test equipment.

ii. Eglin CBOC (100 Veterans Way Eglin Air Force Base, FL 32542)

1. Primary Building, Room 193

a. 2 EA ASKO 7000 Series Automatic Transfer Switch

b. 1 EA 2000KVA Oil-Filled Transformers

c. 1 EA 600A L630E Insulated Case Circuit Breaker

d. 1 EA 400A DK65 Insulated Case Circuit Breaker

e. Surge Protector, 3 Phase

2. New Expansion Building Room 251 & 252

a. 1 EA GE Zenith ZTE Automatic Transfer Switch

b. 1 EA Surge Protector, GE Tranquell, 3 Phase

c. 1 EA 800A GE Spectra SRPK800A Insulated Case Circuit

Breaker

d. 1 EA 400A GE Spectra, SGHA36A Insulated Case Circuit

Breaker

e. 1 EA 2000KVA Oil-Filled Transformer

3. Perform an Infrared Survey throughout the facility to include all circuit breaker panels, starter buckets, and all transformers (oil insulated and dry type). Any loose lugs, breaker replacements or repairs identified during infra-red survey shall be accomplished during power outage/breaker testing.

4. Perform an Oil Analysis on two oil-filled transformers (2).

Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid

Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

5. Contractor shall provide, setup and utilize a 100kW generator for

480V circuit breaker testing to power contractor test equipment.

iii. Panama City Beach CBOC (2600 Veterans Way Panama City Beach, FL 32408)

1. Main Electrical Room, Room 1D117

a. 2 EA ASKO 7000 Series Automatic Transfer Switch (VA &

Navy)

b. 1 EA 800A MG800, SQ D Insulated Case Circuit Breaker

c. 1 EA 1200A CK1200N, Merlin Gerin Circuit Breaker associated with the Emergency Generator.

d. 2 EA 2000KVA Oil-Filled Transformers – VA & Navy

Buildings

e. 1 EA Surge Protector, 3 Phase

2. Perform an Infrared Survey throughout the facility to include all circuit breaker panels starter buckets, and all 4 transformers (oil insulated and dry type). Any loose lugs, breaker replacements or repairs identified during infra-red survey shall be accomplished during power outage/breaker testing.

3. Perform an Oil Analysis on two oil-filled transformers (2) (VA and Navy). Analytic methods shall include Dissolved Gas Analysis

(D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

4. Contractor shall provide, setup and utilize a 100kW generator for

480V circuit breaker testing to power contractor test equipment.

g. Coordination Meeting with the Facilities Operations Manager

i. Review client expectations.

ii. Review safety procedures to be observed while in the presence of energized electrical equipment.

iii. Coordinate access and/or escort requirements while on site.

h. Gathering of System Topography

i. Detailed analysis of existing system conditions.

ii. Walkthroughs and panel access will be required.

iii. Identification of electrical equipment locations.

iv. All on-site work will be accomplished in strict accordance with safety policies, NFPA 70E safety guidelines, and industry standard safety practices.

IV. DELIVERABLES FOR THIS PROJECT WILL BE AS FOLLOWS:

a. Provide three hard copies of the testing report in a 3-ring binder.

b. Provide digital files of testing report.

V. ASSUMPTIONS AND CLARIFICATIONS:

a. The study will start at the utility’s service entrance and continue through all major electrical equipment.

b. Provided work is coordinated during the VA Breaker Testing, the contractor will supply qualified electrical personnel to physically open the panels for proper inspection and documentation.

c. Work required to complete this project involves gaining access to the interiors of the energized electrical equipment. Due to the hazards involved, all personnel in the vicinity of exposed energized electrical equipment will wear full protective gear, safety shoes, hand protection, ear protection, face shield, and safety glasses.

d. The VA Office of Facilities Management will provide electronic floor plans of each building in AutoCAD format.

e. The contractor will confirm the existing field conditions as permitted while maintaining safe electrical work practices. Data that can be confirmed while equipment is energized will be obtained during regular working hours. For conditions which cannot be confirmed while energized, the contractor will coordinate with the JACC client to determine whether to schedule an equipment outage, make assumptions based on typical industry standards, or use existing documented unverified conditions.

f. All work will be completed in the JACC located in Pensacola, FL, the OPC located on Eglin AFB, FL, and the OPC located in Panama City Beach, FL.

VI. PROPOSED PROJECT SCHEDULE:

a. Final Report to be delivered within 180-days of Contract Signing / Notice to

Proceed

VII. RESULTS OF WORK:

a. A complete report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following:

i. Company’s name, addresses, telephone, & FAX numbers.

ii. Name and signature of contractors who perform the maintenance and testing.

iii. VA Work Contract Number, name and number of VA Contracting Officer.

iv. Date and Time of work.

v. Copies of contractors’ valid licenses, professional and training certificates.

vi. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

vii. Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

viii. Descriptions of work items.

ix. Breaker Test data, Infra-red Survey Results and Oil Analysis.

x. Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

xi. Remarks on conditions of electrical equipment. List all deficiencies, if any.

xii. Recommended corrective actions, if any.

xiii. Submit three (3) hard copies of the complete report, and electronic files version of the report in Microsoft Word format to JACC Engineering

Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

VIII. PERFORMANCE REQUIREMENTS:

a. The Contractor shall furnish all necessary labor, material, parts, transportation, components, tools, supplies, test equipment and diagnostics to perform all tests, including Dielectric Breakdown (D-877); Interfacial Tension (D-971); Moisture (D-

1533b); Neutralization Number (D-974); Dissolved Gas in Oil (D-3612); Color (D-

1500).

b. All work shall be in strict compliance with the National Electric Code, NFPA 70E, NEMA, ANSI, NFPA and VA standards. ANSI/NEMA AB 4 GUIDELINES FOR

INSPECTION AND PREVENTIVE MAINTENANCE OF MOLDED CASE

CIRCUIT BREAKERS USED IN COMMERCIAL AND INDUSTRIAL

c. Schedule: Work shall only occur during consecutive night shifts Monday thru

Friday beginning at 6:00 PM and completing each night at 4:00 AM exclusive of federal holidays. Field work of testing, inspecting and cleaning the identified equipment is to take no longer than 10 working days. Coordinate work with the

Contracting Officer Representative. The approved schedule must be adhered to minimize impact to patient care. See section 3.E. Equipment above. Provide sufficient manpower to meet these time frames. Work closely with Medical

Center staff who will provide coordination within building.

d. The Contractor shall provide a proposed work schedule with proposal. The schedule shall be in the form of a progress chart to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the Medical Center and any requirements for adjusting the schedule to minimize disruption shall be incorporated by the Contractor. An alternate schedule may be approved, if more efficient use of manpower and less impact to patient care than schedule in 3.D. above.

IX. Special Considerations by the Contractor

a. All sampling, testing and inspection shall be done in accordance with all NEC, NETA – Maintenance Testing Specifications (MTS 2015) and NFPA Codes and use of industry standard methods for the subject described work herein. The contractors shall have and provide all necessary tools, equipment, and Personal

Protective Equipment (PPE) to perform the work herein safely, effectively and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA

Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

b. The contractor will be responsible for the cleanliness of the building area both interior and exterior to associated buildings.

c. The contractor’s employees shall provide and utilize all safety requirements in accordance with all applicable NFPA and OSHA regulations. As a required example of work, provide PPE and training certification to rack in/out breakers.

Refer to Section 2. Qualification for Contractors for additional requirements.

d. Contractor’s employees are subject to rules and practices, which comply with national and local safety codes. All maintenance and testing shall be done on equipment de-energized from the AC source as possible. Where temporary feed for power is required to keep vital circuits in operation, provisions shall be made to isolate these circuits from the equipment being serviced. Circuits that will require being de-energized prior to work will require a Utility Shutdown that must be coordinated with the project COR or designated representative before start of work. Prior to any testing all circuit conductors shall be checked to determine that the temporary leads are not feeding back into equipment being serviced.

e. Contractor shall notify the COR two weeks in advance of the proposed date of starting work at each clinic. Arrange such dates to ensure accomplishments of this work in successive phases mutually agreeable to the Medical Center

Director, COR and Contractor.

f. The contractor will not be allowed to use Government tools, materials, PPE and/or labor for this effort.

X. Warranty:

a. Shall include all labor and materials for electrical systems/operation impacted by this project, shall be warranted for a period one year from completion of contract.

b. Include the following:

c. Summary of maintenance procedures required to continue the warranty in force.

d. Organizations, names and phone numbers of persons to call for warranty service.

e. Typical response time and repair time expected for various warranted equipment.

f. SAFETY CONSIDERATIONS: Contractor’s employees shall follow all safety requirements in accordance with OSHA regulations and EM 385, the Army Corps of Engineer Safety Manual, during all phases of work.

g. WORK HOURS: Infrared survey work can be performed during the normal hours of 8:00 AM and 4:30 PM, weekdays, exclusive of federal holidays. All other work shall be after normal hours and on Saturdays, with no work on Sunday.

h. PERIOD OF PERFORMANCE: All field work shall be completed within 45 calendar days of receiving the written notice to proceed. Draft test reports shall be provided within 7 days of completing the field work.

i. All work areas and adjacent clinic spaces shall be kept clean and free from debris and contractor shall remove debris daily from all affected property.

Contractor will not be allowed use of government materials and/or labor for this project.

j. All work is to be performed in strict compliance with drawings and specifications.

All work, access, scheduling, and final inspection shall be coordinated with VA, M&O Supervisor, Joe Furiate.

B SURGE PROTECTION INSTALLATION (JACC Location)

I. BACKGROUND:

a. The current switch gear does not have electrical feeder protection relays to monitor and prevent single phasing in the event of a power outage. The system also has an existing Cutler Hammer Surge Suppressor Filter that is inoperable and needs to be replaced. In a recent power outage, the system single phased and damaged equipment and lighting.

b. Pictures of existing provided at the end of statement of work for reference.

II. SCOPE:

a. Engineering Service, VA Gulf Coast Veterans Health Care System, JACC

Pensacola is requesting the parts and labor to install two new feeder protection relays and a surge suppressor filter located in JACC switch gear room (Room

1B180). The feeder protection relays will be installed at each main breaker in the switch gear room. The Surge Suppressor/Protection Filter will replace the existing. Furnish all labor, tools, materials, equipment, and supervision to perform all work associated. Contractor is to provide and install all necessary parts as required. Once new equipment is installed the system will be energized and tested.

III. FURNISH AND INSTALL THE FOLLOWING:

a. SEL-751 Protection Relays (2 each)

b. 480/277V System

c. Under Voltage/Over Voltage Detection

d. Overcurrent Elements for Ground Fault Detection

e. Overcurrent Elements for Phase Fault Detection

f. 5” Touchscreen Display

g. Over/under Frequency Protection

h. Make all Communication and Electrical Connections

i. Delivery, equipment, materials, and labor.

j. Furnish and Install EATON/Cutler Hammer Surge Suppressor Filter (1 each):

k. 480/277V

l. 3 Phase, 4 Wire, 200kA

m. All installations to be completed per NEC and NFPA requirements

n. Cleanup and Dispose of all trash, debris and unused materials.

IV. SERVICE EXPERIENCE:

a. Qualifications of Contractors:

i. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e., the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

ii. Contractors shall be certified by the International Electrical Testing

Association (NETA) or equivalent certifying organization as Certified

Technicians with each having completed the Occupational Safety &

Health Administration (OSHA) approved 10-hour construction safety training. Project superintendent/foreman or person responsible for oversight of the work being performed shall provide certification of having taken the OSHA 30-hour construction safety training course.

iii. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the

Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. This experience shall also include coordination with the local utility provider and the local utility provider-controlled interfaces. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage i.e., 120V, 240V, 480V, 12kV, 23kV); low voltage controls; emergency and standby generators;

automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

iv. Contractors shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of

Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA

70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified

Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work.

v. Contractors shall have ready access to the latest versions of the following references:

1 NFPA 70, National Electrical Code.

2 NFPA 70B, Recommended Practice for Electrical Equipment

Maintenance.

3 NFPA 70E, Standard for Electrical Safety for the Workplace.

4 NFPA 110, Standard for Emergency and Standby Power System.

5 OSHA Standard 29 CFR 1910, Subparts I & S.

6 International Electrical Testing Association, Inc. (NETA) –

Maintenance and Testing Specifications.

7 Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8 VHA Directive 1028, Electrical Power Distribution System

9 Contractors shall provide all necessary manpower, tools, equipment, supplies, transportation, and Personal Protective

Equipment (PPE) to perform the work safely, effectively, and timely.

10 Tools, equipment, and PPE shall comply with the requirements of

OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

V. PROPOSED PROJECT SCHEDULE:

a. All work shall be completed within 180-days of Contract Signing / Notice to

Proceed

VI. PERFORMANCE REQUIREMENTS:

a. All work is to be coordinated through Glenn Bailey, glenn.bailey@va.gov or 850-

912-2149, or Joseph Furiate, joseph.furiate@va.gov or 850-912-2580 prior to any work being performed.

b. All Relay and surge protection work shall be performed on a Saturday while clinic is closed.

c. A three weeks’ notice will be required before the scheduled installation and repair date for coordination between affected services.

d. The Contractor shall furnish all necessary labor, material, parts, transportation, components, tools, supplies, to make repairs and test equipment and diagnostics to perform all tests after repairs.

e. All work shall be in strict compliance with the National Electric Code, NFPA 70E, NEMA, ANSI, NFPA and VA standards.

f. The contractors shall have and provide all necessary tools, equipment, and

Personal Protective Equipment (PPE) to perform the work herein safely, effectively and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

g. The contractor will be responsible for the cleanliness of the building area both interior and exterior to associated buildings.

h. The contractor’s employees shall provide and utilize all safety requirements in accordance with all applicable NFPA and OSHA regulations. As a required example of work, provide PPE and training certification to rack in/out breakers.

Refer to Section 2. Qualification for Contractors for additional requirements.

mailto:glenn.bailey@va.gov mailto:joseph.furiate@va.gov

i. Contractor’s employees are subject to rules and practices, which comply with national and local safety codes. All maintenance and testing shall be done on equipment de-energized from the AC source as possible. Where temporary feed for power is required to keep vital circuits in operation, provisions shall be made to isolate these circuits from the equipment being serviced. Circuits that will require being de-energized prior to work will require a Utility Shutdown that must be coordinated with the project COR or designated representative before start of work. Prior to any testing all circuit conductors shall be checked to determine that the temporary leads are not feeding back into equipment being serviced.

j. Contractor shall notify the COR two weeks in advance of the proposed date of starting work at each clinic. Arrange such dates to ensure accomplishments of this work in successive phases mutually agreeable to the Medical Center

Director, COR and Contractor.

k. The contractor will not be allowed to use Government tools, materials, PPE and/or labor for this effort.

VII. Pictures:

a. Main Metering A Blank/Cutout-

b. Main Metering B Blank/Cutout – c.

Existing Surge Suppressor to Be Replaced –

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Furnish Technical Specialist and Electrical Mechanics along with all necessary tools, test equipment, & cleaning supplies to furnish and install two (2) each SEL-751 protection relays and replace one (1) Cutler Hammer Surge Suppressor Filter This job will take place on a Saturday and is estimated to take 10 hours to complete.

Contract Period: Base POP Begin:

POP End:

Penscaola Clinic: Clean, inspect, test breaker, oil analysis on transformer, Infrared survey.

Eglin AFB Clinic: Clean, inspect, test breaker, oil analysis on transformer, Infrared survey.

Panama City Clinic: Clean, inspect, test breaker, oil analysis on transformer, Infrared survey.

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within .

(End of Clause)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of

Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.4 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023)

(DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business certification status and their proposed use of eligible certified service-disabled veteran-owned small businesses (SDVOSBs) and certified veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the

SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/

(see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13

CFR 121, 125 and 128.).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.5 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-

Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

https://veterans.certify.sba.gov/

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in

852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as…