S02-36C25622Q0519-Magnet Services.pdf

36C25622Q0519

Request for Quote: 36C25622Q0519

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Requirement is being evaluated under the procedures of

FAR Part 13. As such, in accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative analysis evaluation to determine which vendor provides the best value to the government in terms of technical capability and past performance, while also providing a competitive price.

2. The combined synopsis/solicitation number is 36C25622Q0519. It is issued as a Request for

Quote. The Government anticipates awarding one firm-fixed price requirements contract resulting from this solicitation.

3. Solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2022-04 (eff. 01/30/22), VAAR Update 2008-22 (eff.

11/01/21)

4. This requirement is a total small business set-aside. The North American Industry

Classification System number is 541611 with a size standard of $16.5M

5. Place of Performance: 2002 Holcombe BLVD, Houston, TX 77030

6. Period of Performance: The period of performance shall be a base period Estimated for March

15, 2022, through February 28, 2023

9. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Anthony Marion at anthony.marion2@va.gov no later than 10:00A.M. Central Standard Time on

March 1, 2022.

10. Quotes are due no later than March 4, 2022.at 10:00A.M. Central Standard Time and shall be submitted electronically via e-mail to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov

SECTION A

A.1 APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under

52.252-2 (see below), starting first with FAR and followed by VAAR.

SECTION B - CONTINUATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

Network Contracting Office 16

Michael E. DeBakey VA Medical Center

2002 Holcombe BLVD

Houston TX 77030 4298

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Contractor shall provide Magnet Readiness Assessment.

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

PRODUCT/SERVICE CODE: R410 - Support - Professional: Program

Evaluation/Review/Development

Contractor shall provide applying magnet to your service line workshop

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

Contractor shall provide magnet writers workshop

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

Contractor shall provide nursing excellence consulting

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

Contractor shall provide leadership development/mentoring workshop

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

Contractor shall provide magnet document review/data analysis

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

Contractor shall provide ADAM support. Contractor shall support the preparation of Magnet documents for submission into the American Nurses Credentialing

Center (ANCC) ADAM (Application Document and Appraisal Management) platform. Provide a secure web-based solution to present Magnet documents to staff nurses.

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

Contractor shall provide mock site visit

Contract Period: Base

POP Begin: 03-15-2022

POP End: 02-14-2023

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General

Management Consulting Services

GRAND TOTAL

B.3 SCOPE OF WORK (SOW)

Scope of Work (SOW)

Magnet Consultant Services

1: General Information: General: This is a non-personal services contract to Magnet Consultant

Services for the Michael E. DeBakey VA Medical Center (MEDVAMC) 2002 Holcombe Blvd.

Houston TX. The contractor shall provide all personnel, supervision, transportation, documents and other items and non-personal services necessary to provide Magnet Consultant services in accordance with this SOW. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

2. Period of Performance: The period of performance is a 12-month base period. Estimated

Base Period: March 15, 2022, through February 28, 2023

3. Contract Type: Firm Fixed Priced

4. Definitions/Acronyms: The definitions used throughout this Scope of Work (SOW) are as follows:

a. Contracting Officer (CO): The person with the authority to enter into, administer, and or terminate contracts and make related determinations on behalf of the Government.

b. Contracting Officer's Representative (COR): The Government person responsible for monitoring Contractor's performance.

c. Procedures Manual/Policies: A document written by the Contractor with VA input describing in detail the methods and standards normally used to accomplish tasks required by the contract.

d. Contractor's representative: Contractor's representative having supervisory responsibility and authority for total performance of work under the contract.

e. Quality Assurance: Those actions taken by the Government to check goods or services to determine that contractor meet the requirements of the SOW. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance

Surveillance Plan. The plan is primarily focused on what the Government will do to ensure that the contractor is monitoring and has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

f. Quality Control: Those actions taken by the Contractor to control the production of goods or services so that they will meet the requirement of the SOW. The contractor shall maintain effective quality control to ensure services are performed in accordance with this SOW. The contractor’s quality control is a means by which the contractor assures that their work complies with the requirements of the contract.

g. Scope of Work: (SOW).

h. Medical Facilities: Includes the Michael E. DeBakey VA Medical Center and Community

Base Outpatient Clinics

5. SCOPE OF WORK: The Contractor shall be required to provide all personnel, supervision, transportation, documents and other items/services necessary to perform the Magnet Consultant

Services.

1. Contractor shall submit with technical quote the capability to provide the following services at the MEDVAMC that include but not limited to:

a. Conduct an onsite Magnet Readiness Assessment.

b. Provide leadership coaching and mentoring to build a culture of nursing excellence and support the journey to Magnet designation.

c. Review the entire Magnet document and provide feedback on content and recommendations for improvement to ensure that the domains are adequately addressed.

d. Have ongoing meetings with leadership and other identified groups to foster necessary changes as determined, to meet the desired goals.

e. Provide on-site or online workshops on the following key topics: successful Magnet writing and implementing continuous improvement at the bedside.

f. Provide data analysis support for critical Magnet data, including nurse satisfaction, patient satisfaction and nurse-sensitive patient indicators.

g. One-on-one sessions, as deemed necessary, to foster nursing excellence.

h. Meet with the Care Line Nurse Executives, at least monthly, to assess their performance needs and arrange sessions as indicated by the Associate Director of Patient Care

Services (ADPCS) to facilitate Magnet goals.

i. Coach and consult Leadership in addressing the VHA Strategic Plan for Nursing

Excellence.

j. Have ongoing meetings with leadership and other identified groups to foster necessary changes as determined, if indicated.

k. Provide an onsite or virtual mock site visit to prepare the nursing team for a successful visit by ANCC Magnet appraisers.

l. Support the preparation of Magnet documents for submission into the American Nurses

Credentialing Center (ANCC) ADAM platform. Provide a secure web-based solution to present Magnet documents to staff nurses.

m. Overtime will not be authorized to finalize the requirements.

n. Attire. While in the performance of their duties, the contractor shall be required to wear appropriate professional business attire with a neat and clean image.

2. The contractor shall submit with technical quote the following that include but not limited to:

a. Demonstrate they have the ability to read and interpret the Magnet accreditation requirements and standards.

b. Have a minimum five (5) years of experience in the role of a Magnet reviewer, or coach in the area of Nursing Excellence.

c. Possess a history of participating in the Magnet writing experience for large Medical

Centers (submitted on Corporate Experience form).

d. Provide verification of participating with institutions that successfully obtained at least ten (10) recent Magnet Re-designations (submitted on Corporate Experience form and

Past Performance).

e. Have the ability to provide recommendations on programs to better prepare Nurse

Managers to be high performing managers.

f. Possess the skills to lead Nurse Care Line Executives in transformational and servant leadership.

g. Possess the ability to effectively communicate in a manner to solicit, motivate and evoke the cooperation of the staff to make recommended changes as reported.

h. Possess a positive, self-directed and motivated attitude and work ethic to interface well with a variety of people.

i. Meet with selected groups to influence the Magnet culture is in effect, if indicated

j. Documented evidence of leading and coaching a diverse staff to attainment of successful leadership execution.

6. CONTRACTOR'S PERSONNEL:

a. Contractor shall assign a designated point of contact for the purposes of maintaining communication with the COR to ensure contractor personnel is incompliance with all provisions of this contract, attend/schedule meetings when required, submit schedules and schedule training.

b. Contractor shall submit with technical quote resumes and qualifications for contractor personnel.

c. Personnel rosters – Contractor shall provide rosters of all regular and alternate personnel to the COR prior to actual performance. Personnel not listed shall not be allowed to work in this medical center.

7. COVID-19 Workplace Safety: On 29 July 2021, the Office of Management and Budget, Safer Federal Workforce Task Force COVID-19 Workplace Safety issued Agency Model

Safety Principles for Federal employees and contractors. All individuals entering Federal facilities or other Federal controlled indoor worksite(s) must adhere to these updated safety principles.

A. For your personnel working onsite in a VA facility, VA protocols and guidance require compliance with the following:

i. Each individual attest that they are fully vaccinated by signing this attestation form located Certification of Vaccination (saferfederalworkforce.gov) and presenting it when asked at all VA facilities, or

ii. Show negative COVID-19 test results dated within three days prior to desired entry date for all unvaccinated personnel or onsite personnel who decline to provide their vaccination status, and

iii. All personnel wear masks inside all VA facilities in accordance with CDC and local guidelines.

8. QUALITY ASSURANCE: The Government shall monitor the Contractor's performance under this contract.

9. HOURS OF OPERATION: Magnet Consultant services shall be provided Monday through

Friday (excluding Federal holidays) 8:00 a.m. – 4:30 p.m.

10. Government personnel observed Holidays: The Government hereby provides notice and

Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

https://www.saferfederalworkforce.gov/downloads/CertificationVaccinationPRAv7.pdf

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President’s Proclamation

11. SCHEDULE OF INSURANCE COVERAGE:

A. Workers' Compensation and Employee Liability.

(1) Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

B. General Liability - $500,000 per occurrence.

12. DEPARTMENT OF LABOR WAGE RATES: Contractor shall submit any wage increase request to Contracting Officer, to include description of labor category from the Department of

Labor with a breakout of employees and amount.

13. INVOICING/PAYMENTS

All invoices shall be submitted in arrears, properly prepared in accordance with FAR 52.212-4, contain sufficient details, and match with the service tickets for the work rendered.

a. Monthly Invoices

These invoices shall be sent in arrears at the beginning of each month following the month in which the services were rendered and billed for. At a minimum, all invoices shall include the following details:

Description of the services rendered

Billing period in which the services were rendered

Correct purchase order number which will be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the

Contractor.

14. Contractor employees shall not be considered government employees for any purpose and that contractor will have sole responsibility for the manner and method of performing the tasks outlined in the proposed contract.

15. Contract Modification: The Contracting Officer is the only one with authority to modify the terms of the contract and may do so via a bi-laterally executed written modification in accordance with FAR 52.212-4.

16: Information:

a. Estimated leaders with direct reports are 12 Nurse Executive Leaders.

b. Estimated physicians employed by the organization are approximately 300 paid physicians and 100-200 WOC.

c. Estimated APPs (advanced practice practitioners) employed by the organization are 86

APRNs.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: American Nurses Credentialing Center

(ANCC) Magnet Recognition Program as to .

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: American Nurses Credentialing Center

(ANCC)

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause)

C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation

Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in

Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[x] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.3 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—

MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes 852.219-74 Limitations on Subcontracting – Monitoring and Compliance.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the

FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an

“Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting

Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.4 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING

AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 52.219-6 Notice of Total Small Business Set-Aside.

(b) The Contractor is advised that in performing contract administration functions, the Contracting

Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an

“Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting

Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

NOV 2021

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)

JAN 2021

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE NOV 2020

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

(End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

S02 Relevant Experience Form-Attachment A

S02 WD REV 20-Attachment B

Wage Determination #2015-5233 revision 20 dated 12/27/2021

SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

1. The Government plans to make an award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if it is determined to be necessary.

2. Price quotes and technical quotes of each offeror will be evaluated independently. Offerors shall separately bind each. All copies shall therefore be labeled with the offerors name, business address, and

VA Solicitation Number.

3. The response shall consist of two (2) separate parts; Part I - Price Quote, Part II – Technical Quote.

4. Specific Instructions:

PART I - Price Quote – Shall be email to Anthony.marion2@va.gov.

a. SF1449 shall be completed and signed by the signatory authority and any Amendments.

b. B.2 Price/Cost Schedule shall be completed and signed by the signatory .

PART II - Technical Quote – Shall be email to Anthony.marion2@va.gov.

a. The Offeror, shall email a detailed technical quote in a format that clearly addresses the technical evaluation factors per Scope of Work (SOW).

b. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

c. There shall be no mention of costs in the Technical Quote.

d. Technical Quotes shall be submitted via email to the Contracting Officer on the set forth due date.

Technical is comprised of the following, but not limited to: Technical Approach, Contractor Technical

Experience, Contractor Qualifications, Relevant Experience, Personnel Qualifications, Personnel

Technical Experience, Quality Control Plan and Certificate of Liability Insurance.

e. This Solicitation is a Total Small Business Set-Aside, offers shall take notice of the Total Owned Small

Business Set-Aside on Page 16 applies to all items in this Solicitation.

f. NO FAXED COPIES SHALL BE ACCEPTED or HAND DELIVERY COPIES WILL BE

ACCEPTED.

g. All Questions shall be submitted by 03-1-2022, 10:00am (Est) to anthony.marion2@va.gov

5. QUOTE PREPARATION INSTRUCTIONS:

1. Quote Preparation

a. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of quotes. Quoters shall carefully review this section prior to commencing preparation of quotes and take the necessary measures to ensure that the information submitted is factual, accurate, and complete. Contractor shall review and complete

b. In order for a quote to be considered, quoters shall strictly comply with all instructions outlined in this solicitation. Failure to furnish quotes that comply with the instructions, at the predetermined due date for submission, may result in elimination from consideration for award.

Furthermore, all solicitation amendments (if any) shall be acknowledged in accordance with FAR Clause

52.212-1 Instructions to Offerors and FAR 52.212-1 Addendum, Instructions to Offerors.

c. Offer’s business size certification and status shall be verified in the System for Award Management

(SAM). The Contractor shall be registered in SAM by the solicitation due date.

2. Completing a Quote for Submittal

a. All commitments made in the quote will become a part of the resultant contract.

b. The Quoter shall provide the name, title, address, email address and telephone number of the company/division point of contact regarding business decisions made with respect to the quote and who can contractually obligate the company. The quoter shall identify those individuals authorized to negotiate with the Government.

c. The provision at FAR 52.212-1, Addendum to Instructions to Quoters-Commercial, applies to this acquisition.

d. The provision at FAR 52.212-2, Addendum Evaluation-Commercial Items applies to this acquisition.

See FAR 52.212-2 Addendum for additional information.

e. All quotes shall remain valid for 120 calendar days.

f. Quoters may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their quote. Requests for clarification of information does not constitute discussions.

k. The quoters shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and received no further consideration.

6. EVALUATION FACTORS FOR AWARD

(a) The Government will award a contract to an offeror whose technical quote establishes that it can meet the needs of the Government. Among offerors in this category, the Government considers price or cost to be approximately equal to technical in value. The proposed price or cost shall be considered reasonable and shall reflect the proposed technical approach. The Government will evaluate quotes first from a technical standpoint without regard to proposed prices. The Government may award a contract to other than the lowest priced offeror. When combined non-price factors are approximately equal to price.

The following factors shall be used to evaluate offers:

Factor 1. Technical

Factor 2. Past Performance

Factor 3. Price

Technical and Past Performance when combined are approximately equal to price.

Evaluation Approach. Requirement is being evaluated under the procedures of FAR Part 13. As such, in accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative analysis evaluation to determine which vendor provides the best value to the government in terms of technical capability and past performance, while also providing a competitive price. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response shall meet the minimum requirements of the solicitation.

All offerors shall have a current registration in the System for Award Management to be considered responsive. Past Performance history will be considered for responsibility determination purposes only.

The Government will review past performance through the Contractor Performance Assessment Reports

System to assist in making the responsibility determination.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications

Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at

52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year

2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

“covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— https://www.sam.gov/

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds

“does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer

(OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded

“does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Provision)

E.2 52.207-6 SOLICITATION OF OFFERS FROM SMALL BUSINESS

CONCERNS AND SMALL BUSINESS TEAMING ARRANGEMENTS OR JOINT

VENTURES (MULTIPLE-AWARD CONTRACTS) (OCT 2016)

(a) Definition. ‘‘Small Business Teaming Arrangement,’’ as used in this provision—

(1) Means an arrangement where—

(i) Two or more small business concerns have formed a joint venture; or

(ii) A small business offeror agrees with one or more other small business concerns to have them act as its subcontractors under a specified Government contract. A Small Business Teaming Arrangement between the offeror and its small business subcontractor(s) exists through a written agreement between the parties that—

(A) Is specifically referred to as a ‘‘Small Business Teaming Arrangement’’; and

(B) Sets forth the different responsibilities, roles, and percentages (or other allocations) of work as it relates to the acquisition;

(2)(i) For civilian agencies, may include two business concerns in a mentor-protégé relationship when both the mentor and the protégé are small or the protégé is small and the concerns have received an exception to affiliation pursuant to 13 CFR 121.103(h)(3)(ii) or (iii).

(ii) For DoD, may include two business concerns in a mentor-protégé relationship in the Department of

Defense Pilot Mentor-Protégé Program (see section 831 of the National Defense Authorization Act for

Fiscal Year 1991 (Pub. L. 101–510; 10 U.S.C. 2302 note)) when both the mentor and the protégé are small. There is no exception to joint venture size affiliation for offers received from teaming arrangements under the Department of Defense Pilot Mentor-Protégé Program; and

(3) See 13 CFR 121.103(b)(9) regarding the exception to affiliation for offers received from Small

Business Teaming Arrangements in the case of a solicitation of offers for a bundled contract with a reserve.

(b) The Government is soliciting and will consider offers from any responsible source, including responsible small business concerns and offers from Small Business Teaming Arrangements or joint ventures of small business concerns.

(End of Provision)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

Number

Title Date

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(End of Addendum to 52.212-1)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation and SOW that will be most advantageous to the Government, price and other factors considered

The following factors shall be used to evaluate offers:

Factor 1. Technical

Factor 2. Past Performance

Factor 3. Price

Technical and Past Performance when combined are approximately equal to price.

Evaluation Approach. Requirement is being evaluated under the procedures of FAR Part 13. As such, in accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative analysis evaluation to determine which vendor provides the best value to the government in terms of technical capability and past performance, while also providing a competitive price. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response shall meet the minimum requirements of the solicitation.

All offerors shall have a current registration in the System for Award Management to be considered responsive. Past Performance history will be considered for responsibility determination purposes only.

The Government will review past performance through the Contractor Performance Assessment Reports

System to assist in making the responsibility determination.

Factor 1 Technical

SUB FACTOR 1 - Technical/Management Approach

1. Contractor shall submit with technical quote evidence and capability to provide the services per the

Scope of Work (SOW) in section 5.1

SUB FACTOR 2 – Personnel

1. Contractor shall submit with technical quote resumes and qualifications for contractor personnel per the

Scope of Work (SOW) in section 6 .

SUB FACTOR 3 – Relevant Experience

1. Contractor shall submit with technical quote evidence the contractor possess the relevant experience per the Scope of Work (SOW) in section 5.2 See Attached S02 Relevant Experience Form-Attachment

A.

Factor 2 Past Performance

(A) In this factor, the Government will evaluate be evaluated for responsibility purposes and demonstrated past performance of work of a similar nature, frequency, quality of performance and relevance to this procurement. Contact persons provided for project submitted under Factor #1 Relevant

Experience above may be contacted by the Evaluation Panel. The offeror’s past performance on similar project, as described below, will be considered.

(B) Contractor shall submit with technical quote past performance that demonstrates services provided.

(C) The government will use information sources such as PPIRS and CPARS and other Federal government offices and commercial sources to assess performance.

Note: Offerors with no relevant past performance history will not be evaluated favorably or unfavorably on past performance and will be given a neutral rating.

Factor 3: Price

(a) In this factor, price will be evaluated for reasonableness, completeness, and fairness by comparing the proposed prices with the Independent Government Estimate and quotes posed by other offers.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— https://www.sam.gov/

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video…