S02 - 36C25223Q0549.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25223Q0549 06-13-2023

Bond, Della 414-844-4800 X43262 06-27-2023

10:00AM CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

561621

$22 Million

N/A

36C252

Department of Veterans Affairs Jesse Brown VA Medical Center (JBVAMC)

820 S. Damen Avenue Chicago IL 60613

36C252

Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

X

See CONTINUATION Page

The Contractor shall provide all labor, material, tools, travel, management, and equipment necessary to remove the existing fire door(s), replacement of the removed door(s) and provision the fire alarm sensors on the fire doors, located the Jesse Brown VA Medical Center (Jesse Brown VAMC), 820 S.

Damen Avenue, Chicago, Illinois. This is a One-Time buy.

See CONTINUATION Page

X 1

Rob Knight Contracting Officer

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO QUOTERS

The purpose of this Solicitation is to obtain a high-performing contractor that can provide exemplary service for the requirements set forth in Section B.3 during the Period(s) of Performance set forth in Section B.2 with minimal supervision.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm-fixed-price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

SMALL BUSINESS SET-ASIDE: This requirement has been set aside for Small Businesses pursuant to FAR Subpart 19.5, available at Part 19 - Small Business Programs | Acquisition.GOV.

TIMELINE:

• Site Visit Deadline: A site visit for all potential quoters will be held at the Jesse Brown VA Medical Center (Jesse Brown VAMC), 820 S. Damen Avenue, Chicago Illinois, 60613, on Monday, June 19th, 2023, at 10:00 a.m. All interested parties shall meet the Ogden Street main entrance. There will not be any other site visits offered besides this one.

• Solicitation Questions Deadline: Thursday, June 22, 2023, 5:00 p.m. Local Time.

• Solicitation Closes/Quotes Due: Tuesday, June 27, 2023, 10:00 a.m. Local Time. The business submitting the quote is wholly responsible for ensuring that its quote arrives by this deadline. Quotes received after the deadline, as evidenced by the date/time stamp on the e-mail, may (but are not required) to be considered by the Contracting Officer, pursuant to VAAR 852.273-70.

SITE VISIT: Please RSVP with your name, company, and telephone number to Jesse Brown Point Of Contact (POC) Robert Schuch at robert.schuch@va.gov. PLEASE NOTE THAT WHILE ON-CAMPUS ALL PERSONS SHALL COMPLY WITH ALL FACILITY DIRECTIVES, INCLUDING THE WEARING OF MASKS AS REQUIRED. It is strongly suggested and expected that the potential quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending a site visit is not required to submit https://www.acquisition.gov/far/part-19#FAR_Subpart_19_5 mailto:robert.schuch@va.gov a quote. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

RFQ QUESTIONS: In order to maintain the integrity of this solicitation and subsequent award, all potential quoters shall submit questions regarding this solicitation via e-mail to Contract Specialist Della Bond at Della.Bond@va.gov.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Contract Specialist Della Bond at Della.Bond@va.gov. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

CONTENTS OF QUOTE: The Government, in its sole discretion, will award a contract to the responsible contractor whose quotation, conforming to the solicitation, is most advantageous to the Government, considering all of the following factors (Note: The order of the factors listed does not imply the relative importance of each factor.): (1) Price; (2) Technical Capability; (3) Prior Experience; (4) Administrative Information; and (5) Representations & Certifications.

Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and may not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete the blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quotation should detail how the Contractor will provide the services required in the Performance Work Statement, specifically including:

a. Any Contractor(s) working on any electrical systems rated 50 volts or more at the Jesse Brown VAMC shall have a minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician.

b. The Contractor shall provide a copy of any such license.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract, particularly if that experience is at a VA facility. Information should include the contract number, dates of service, and a point-of-contact at the facility with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following representations and certifications, and any incomplete responses will be deemed ineligible for evaluation and award.):

a. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

mailto:Della.Bond@va.gov mailto:Della.Bond@va.gov

b. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, found in Section E.

QUOTE EVALUATION: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government based on the factors listed above. The Government reserves the right to consider a quote that is other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, even if that quote is not the lowest priced quote submitted, but is not required to do so.

Each response must meet the minimum requirements of the solicitation. The comparative evaluation process for this Solicitation works as follows:

(1) Check that Quotes are Complete: All quotes received by the deadline will be reviewed by the Contracting Officer to ensure that each quote addresses all of the five factors listed above and that Administrative Information and Representations & Certifications are complete. Any quotes found to be incomplete will not receive any further consideration.

(2) Verification of Business: The Contracting Officer will verify that each business submitting a complete quote is:

active in the System for Award Management without exclusions, as reported on SAM.gov | Entity Information; and is a small business for the NAICS code of this requirement, as reported under FAR 52.219-1 Small Business Program Representations, also at SAM.gov | Entity Information. If a business claims veteran-owned small business status, the Contracting Officer will verify that status on the Small Business Administration’s Veteran Small Business Certification (VetCert) website, at Veteran Small Business Certification (sba.gov). Under a Small Business set-aside, consideration is given to veteran-owned status per VAAR 852.215-70. Regardless of veteran-owned status, however, all contract awards must be made based upon a determination that a contractor will provide excellent service at fair and reasonable prices offering best value to the Government. Any business that fails to meet any of these verification requirements at the time SAM and VetCert (if applicable) are checked will not have its quote considered.

(3) Facility Evaluation: Complete quotes submitted by verified businesses will next have the Price Schedule removed by the Contracting Officer before sending the remainder of the quote to the facility for evaluation of Technical Capability and Prior Experience. The reason for removing the Price Schedule is to have the facility focus solely on the Technical Capability and Prior Experience factors of each quote without regard to price in order to determine which business(es) is/are best able to provide the required services. Quotes are typically evaluated by the Contracting Officer’s Representative (COR), as well as other technical experts at the facility. The evaluators will determine the strengths and weaknesses of each quote and assign each quote an overall score, as follows:

• Superior: This quoter can meet all contract requirements and includes benefits advantageous to the government.

We see no risk with this quoter.

• Good: This quoter can meet all contract requirements. We see little performance risk with this quoter.

• Borderline: This quoter may not be able to meet all contract requirements. We see performance risk with this quoter.

• Unacceptable: This quoter cannot meet all contract requirements. We see high performance risk with this quoter.

Quotes rated Superior and Good are acceptable and will receive further consideration. Quotes rated Borderline and Unacceptable are not acceptable and will not receive any further consideration; the distinction between Borderline and Unacceptable is to provide constructive feedback to the business submitting the quote.

https://sam.gov/content/entity-information https://sam.gov/content/entity-information https://veterans.certify.sba.gov/

(4) Price Determination: Once the facility’s evaluation is complete, the Contracting Officer will reinsert the Price Schedule into each acceptable quote, including options (if applicable) as follows: The Government will evaluate offers for award purposes by adding the total price for all options (including optional Contract Line Items, if applicable) to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

(5) Price Evaluation: Once the overall quote price has been determined (including options as set forth above), the facility in conjunction with the Contracting Officer will review the top-rated quotes against the overall price for each quote to determine which quote provides the overall best value to the Government. A quote rated Superior does not automatically provide best value to the Government if the price is too high; there is often a trade-off between technical capability and price. Conversely, the lowest priced quote will not necessarily provide the best value to the Government if another quote provides better technical capability at a reasonably higher price.

(6) Contract Award: The business that submitted the quote that provides the best overall value to the Government, even if that quote is not the lowest-priced quote within competitive and budgetary constraints, will be awarded the Contract.

Conversely, if no quotes are found to meet the Government’s requirements, in the sole judgment of the facility and Contracting Officer, no award will be made from the quotes received. If no award is made, the Government, in its sole discretion, may issue a new Solicitation or cancel this Solicitation without reissue.

Guidance on Section (5) Representations & Certifications

This section provides detailed guidance regarding submission of evaluation factor (5) Representations & Certifications required in paragraph (5), above.

a. The first requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph 52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via https://sam.gov under Entity Information on the homepage of that website. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

https://sam.gov/

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR 52.204-26.

b. The other requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS

The first paragraph on FAR 52.212-3 states:

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived. Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(2) a statement that the representations and certifications made for your company’s SAM registration are current, unless there is a representation or certification that needs to be updated.

[Rest of Page Intentionally Left Blank – End of Instructions to Quoters] https://www.sam.gov/ http://www.sam.gov/

36C25223Q0549

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO

THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: ROB KNIGHT, CONTRACTING OFFICER

DELLA BOND,

CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT: It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR MONDAY JUNE 19th, 2023, AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET WITH ROBERT SCHUCH (312-569-7574), Robert.Schuch@va.gov .

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the Contract Specialist Della.Bond@va.gov no later than THRUSDAY JUNE 22nd, AT NOON LOCAL TIME.

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT

(OCT 2018)

b. Invoices shall be submitted (monthly) in arrears in accordance with: 852.232-72 ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center

(VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

mailto:VA.Registration@Tungsten-Network.com

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

[Rest of Page Intentionally Left Blank – End of Section B.1: CONTRACT ADMINISTRATION DATA]

B.2 PRICE/COST SCHEDULE - ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

One-Time Fire Door (s) Automation

Repair/Replacement and fire alarm sensors Provisioning.

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

GRAND TOTAL __________________

[Rest of Page Intentionally Left Blank – End of Section B.2: PRICE/COST SCHEDULE - ITEM INFORMATION]

PERFORMANCE WORK STATEMENT

Fire Door(s) Replacement Service Contract (SC)

1. Description of Services The Contractor shall provide all labor, materials, tools, travel, management, and equipment necessary to remove the existing fire door(s), replacement of the fire door(s) and provision the fire alarm sensors on the fire doors, as well as provide pedestal mounted fire extinguishers in all fire door work areas located at the Jesse Brown VA Medical Center (Jesse Brown VAMC) located at 820 S. Damen Avenue, Chicago, Illinois. This is a One-Time buy.

2. Background The Jesse Brown VAMC seeks a one-time service for the removal of existing fire door(s), replacement of the removed fire door(s) and provisioning of the fire alarm sensors on the replacement fire door(s). All work shall be provided with a 1-year parts and labor guarantee from the date of acceptance by the Jesse Brown V.A Medical Center (Jesse Brown VAMC).

3. Scope of Work (Deliverables and Tasks)

Deliverables and Tasks

Deliverable(s)

The Contractor shall provide all tools, materials, labor, and supervision necessary to successfully complete the following deliverables and tasks.

Deliverable #1: The Contractor shall provide all tools, materials, labor, and supervision to automate the Double Doors leading to the Pain Clinic, Damen 5W (Off Hour Work).

Deliverable #2: the Contractor shall provide all tools, materials, components, labor, and supervision to remove the existing doors and replace the pair of Fire Doors located next to room 5648, 5E Bed Tower.

Deliverable #3: The Contractor shall provide all tools, materials, labor, and supervision to remove and dispose of the failed Inswing Operator and replace with new Inswing Operator, located at the double doors leading to the Taylor Street Dock.

Deliverable #4: The Contractor shall provide all tools, materials, labor, and supervision to automate 3 sets of Double Doors inside the Dental Clinic, 4thfloor Darnen Bldg. (in the Dental Clinic).

Deliverable #5: Mitigating Activities (see Task#5 for details).

Task(s)

The Contractor shall provide, install, and/or provision the following:

Task#1: The Contractor shall provide and install one (1) New Dual Egress Operator (located in the Pain Clinic 5W Damen Bldg.), two (2) Electrified Panic Exit Devices, one (1) Isolation Relay Module, two (2) Motion Sensors, (2) Door mounted swing safety sensor and controller, two (2) Touchless Actuators.

Task#1.1: The Contractor shall prove functionality to the Contracting Officers Representative (COR) before leaving station.

Removal and Disposal Of Fire Door(s)

Task #2: The Contractor shall remove and dispose of two (2) existing doors and replace with two

(2) like matches, as close as possible to existing doors (Double egress fire rated steel doors with wood veneer).

Task #2.1: The Contractor shall provide and install the following:

Two (2) electrified panic exit devices, two (2) Fire Rated Vision lights, two (2) Electrified Panic Exit Devices (1 for each door, total 2 devices), two (2) Concealed electrified continuous (roton) hinges, four (4) Kick plates, one (1) Astragal, and two (2) Rixson Floor Closure Cover Plates.

Task#2.2: The Contractor shall prove functionality to the COR.

Remove and dispose of the existing failed Inswing Operator.

Task #3.1: The Contractor shall install and provision one (1) New Dual Inswing Operator (1st floor Double Doors leading to the Taylor Street Dock.), two (2) Door Mount Swing Safety Sensors and Controllers, and two (2) Mag Lock with Bond Sensor/DPS Switches.

Task#3.2: The Contractor shall prove functionality to the COR.

Task #4: The Contractor shall install and provision three (3) new Dual Egress Operators (Three (3) sets of Double Doors located inside the Dental Clinic, 4th flr. Damen Bldg.), six (6) electrified panic exit devices, six (6) touchless actuators, and six (6) Safety Sensors Packages.

Task#4.1: The Contractor shall prove functionality to the COR.

Mitigating Activities: The Contractor shall provide mitigating activities as follows:

Task #1: The contractor shall, at the completion of each workday, remove all trash and construction spoils using covered gondolas.

Task 2: The contractor shall document services rendered on a legible Service Report (s) (SR) to the Jesse Brown VAMC COR upon completions of all deliverables and tasks.

4. Selection Criteria All Persons working on any electrical systems rated 50 volts or more shall have a minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace; to remove the existing fire door(s) and replace and provision the removed fire door under this contract. Any such licenses, certifications, or training shall be kept current throughout the period of performance of this contract. The Contractor shall provide a copy of any such license or certificate to the COR upon request.

5. Schedule of Service Scheduled work shall be required in the performance of this contract and shall be performed during the hospital’s normal business hours of 7:30 a.m. and 4:00 p.m., local time (Illinois), excluding Federal Holidays, to include any other day specifically declared by the President of the United States to be a Federal Holiday. Federal Holidays observed by the Jesse Brown VA Medical Center (JBVAMC):

New Years’ Day Labor Day

Martin Luther King, Jr. Birthday Columbus Day

Washington’s Birthday Veterans’ Day

Juneteenth National Independence Day Thanksgiving Day

Independence Day Memorial Day

Christmas Day

When one of the above designated Federal Holidays falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by United States Government agencies. If different times shall be needed, this shall be discussed and mutually agreed upon with POC and shall still be considered “normal business hours.” No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday shall be done. The Contractor shall obtain prior approval at least 24 hours from the POC. If such work shall be at the cost of the Jesse Brown VA Medical Center (JBVAMC), a separate purchase order number must be obtained by the Contractor prior to performing any “over-time” work. Work shall be scheduled in such as manner as to allow as little disruption to patient services in all campus buildings affected.

On completion of billable work, the contractor shall provide timely billing of items that the Jesse Brown VA Medical Center (JBVAMC)is responsible per the service agreement.

6. Documentation The Contractor shall furnish to the COR, for each workday, a consolidated report VA Form 10101, Contractor Production Report (SR) for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. The SR shall be signed, dated, and submitted by the Contractor’s Superintendent. The SR shall contain the make and model number of all the fire doors, operators, and sensors installed and all work done. If the JBVAMC identified any deficiencies or policy violations the Contractor shall address deficiencies or policies violations identified the same day the deficiency notice is issued.

7. Reporting Requirements The check-in is mandatory at (Ogden Street main entrance) 820 south Damien Ave Chicago IL, 60613. The contractor shall be required to sign out with a representative from the Engineering Services department and submit a legible written service report. All written reports shall be submitted to the equipment user for an “acceptance signature” and to the COR: for an “authorization signature” of approval.

JBVAMC’s Contracting Officers Representative (COR): Information shall be provided at the time of award.

JBVAMC’s Point of Contract (POC): Phone Number: Information shall be provided at the time of award.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.