S02 - 36C25222Q0429.docx

36C25222Q0429

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

578-22-1-6121-0008

Awarded:

Effective:

05/01/2022

03/23/2022 Joni Dorr 414-844-4858 04/04/2022 10:00am

CST

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X

238210 $16.5 Million

N/A

36C252 Edward Hines Jr. VA Hospital and Joliet Community Based Outpatient Center

Multiple Addresses. See Delivery Schedule 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971

Austin TX 78714-9971 877-353-9791 512-460-5540

See CONTINUATION Page Electrical Distribution System Maintenance for Edward Hines, Jr. VA Hospital located in Hines, IL and Joliet Community Based Outpatient Center located in Joliet, IL.

Period of Performance shall include a base year, and four

(4) one-year options.

See SOW for full details

All offers must meet Federal Small Business Size Standards for the North American Industry Classification System (NAICS) code assigned to this solicitation in order to submit an offer in a response to this solicitation.

See CONTINUATION Page

578-3620162-6121-855100-2543 010050190 one

Ashley Johnson Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PURCHASE ORDER ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. PURCHASE ORDER ADMINISTRATION: All purchase order administration matters will be handled by the following individuals:

a. CONTRACTOR:

E-Mail Address:_________________________________________ DUNS Number: _________________________________________

Contractor’s past performance point of contact (if different than above):

b. GOVERNMENT: Joni Dorr, Contract Specialist Contracting Office Code: 36C252

Milwaukee, Wi 53214 joni.dorr@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, purchase order number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price purchase order where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the purchase order.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after purchase order award.

Site visit is scheduled for WEDNESDAY MARCH 30, 2022 at 10:00am Local Time. All interested parties to meet COR Tom Tziavragos, 708-202-8387 ext 25415.

Please Note: Until further notice, while on campus, all persons will be required to wear masks inside any VAMC building and while traveling in vehicles for purposes of the site visit.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contract Specialist joni.dorr@va.gov no later than THURSDAY, MARCH 31, 2022 at 2:00pm Local Time. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties.

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this purchase order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to purchase order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this purchase order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal Property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

h. While on campus, all persons shall be required to wear masks inside any VA Medical Center building, walking on the grounds, and while traveling in vehicles. Contractor shall confirm with COR before arrival of current mask mandate.

10. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS:

Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

i. If fully vaccinated, shall show proof of vaccination NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

ii. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the FOOD and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

iii. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

iv. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

i. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

c. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities.

11. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this purchase order involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Flash Badge:

Applies to common access to VA physical facilities only for a period of 180 consecutive or aggregate days or less in a 365-day period.

All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access.

Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.

If Contractor needs to work in sensitive/restricted areas (e.g. computer room/communications closets) appropriate VA staff must escort contractors while onsite.

B.2 STATEMENT OF WORK

A. MISSION

The Engineering Service Mission shall be the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations, at the Edward Hines Jr. VA Hospital, 5000 South 5th Avenue, Hines, Illinois 60141.

B. GOAL

The Contractor shall provide the necessary equipment, labor, & materials to perform Annual Maintenance, Emergency Restoration and Testing of the Electrical Distribution System at the Edward Hines Jr. VA Hospital (Hines VAMC) & Joliet Community Based Outpatient Center (Joliet CBOC). This includes: Inspecting, Cleaning, Maintenance, Restoration, Testing of Transformers, Vacuum Fault Interrupters (VFIs), Sectionalizers, Switchgear, Switches, Protective Relays, Circuit Breakers, Panels, and other electrical devices associated with the Electrical Distribution System. All maintenance, restoration, and testing shall be documented and provided in a written report in accordance with Statement of Work and per VA Directive 1028, Attachment D in section D of the Solicitation and Purchase Order.

C. CURRENT CONDITIONS

The Electrical Distribution System at the Hines VAMC & the Joliet CBOC require annual service maintenance. The Electrical Distribution System shall be used to control and regulate electrical power for all buildings on Hines Campus & the Joliet CBOC. The last time this equipment was serviced was in 2016.

D. JUSTIFICATION

The Electrical Distribution System at the Hines VAMC & Joliet CBOC requires annual service and maintenance to ensure proper functionality and safe operation. The reliability of the Electrical Distribution System directly affects the performance for the hospital. When new equipment shall be installed, the normal deterioration process begins. Equipment not serviced or maintained regularly can result in malfunction, electrical failure, outages and even fires. Scheduled routine maintenance can significantly increase the lifespan and reduce the failure rate for all types of electrical equipment.

E. OBJECTIVES

1) Inspect & Clean electrical distribution equipment

2) Test & Repair electrical distribution equipment

3) Maintain proper functionality & safe operation of electrical distribution equipment

F. SCOPE OF WORK

PLACE OF PERFORMANCE:

36C25222Q0349

Hines VAMC Edward Hines Jr. VA Hospital 5000 South 5th Avenue Hines, Illinois 60141

Joliet VA Community Based Outpatient Clinic (CBOC) 1201 Eagle Street Joliet, Illinois 60432

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PERIOD OF PERFORMANCE:

Base Year: May 1, 2022 through April 30, 2023 Option Year 1: May 1, 2023 through April 30, 2024 Option Year 2: May 1, 2024 through April 30, 2025 Option Year 3: May 1, 2025 through April 30, 2026 Option Year 4: May 1, 2026 through April 30, 2027

F.1 DESCRIPTION OF SERVICES

The Contractor shall provide the necessary equipment, labor, & materials to perform Annual Maintenance, Inspection, Cleaning, Emergency Restoration, and Testing of the Electrical Distribution Equipment at the Hines VAMC & Joliet CBOC as described in this Statement of Work and per VA Directive 1028.

The work described in this specification shall be performed by an independent electrical power distribution systems maintenance, repair, and Testing Consultant (T.C.) whose primary business shall be in high and low voltage testing. This project shall provide the required specialized cleaning, repair, adjustment, calibration, maintenance, and testing of selected existing primary & secondary components of the Electrical Distribution System.

The Contractor accepts responsibility for the equipment being serviced by this Purchase Order in "as is" condition. The Contractor shall be responsible for verifying field conditions (access, etc.). Failure to inspect the equipment prior to Purchase Order award shall not relieve the Contractor from performing the requirements of this Purchase Order. The Contractor shall repair any damage caused by the execution of this Purchase Order to the satisfaction of the Contracting Officer's Representative (COR).

Any item found to be out of tolerance, or in any other way defective as a result of the required testing, shall be reported to the COR or his/her designee immediately, no later than 4 hours upon discovery. Procedure for repair and/or replacement shall be outlined at the time of discovery. After appropriate corrective action is completed, the item shall be re-tested to ensure proper and safe functionality in accordance with the procedure for repair outline parameters and schedule. All existing equipment, apparatus and work shall be tested to insure its proper and safe operation in accordance with the specifications and manufacturer's standards, available at site.

Generally, an electrician from Hines VAMC or Joliet CBOC shall be provided to at a minimum, locate equipment, arrange shutdowns, and disconnect loads. However, any labor incidental to the Purchase Order work items (e.g., opening buss compartments for the thermographic survey) shall be the responsibility of the Contractor. Notwithstanding, all required shutdowns or power disconnects must be scheduled in advance with the COR, and no later than 14 calendar days before service. Dates and times shall be mutually agreed upon with the Contractor and COR.

The Scope of Work in this agreement also includes emergency restoration services, 24 hours per day/7days a week dispatching capability. The Contractor shall be committed to dispatching crews to our site for emergencies. Contractor personnel shall be on station within two (2) hours after receiving notification from the COR of emergency restoration work requirements on the Hines VA electrical distribution system.

F.2 INVENTORY

All items from the inventory list, Attachment A in Section D of Solicitation and Purchase Order shall be inspected, cleaned, tested, repaired, & maintained as part of this Purchase Order. For any discrepancies regarding listed equipment, please contact the COR. See Section D in Solicitation and Purchase Order for current Equipment Inventory list.

F.3 ELECTRICAL MANHOLES

The Contractor shall inspect all Electrical Manholes on the Hines VAMC and Joliet CBOC. Electrical Manhole inspections shall include all electrical equipment/devices housed in manholes for proper grounding and shall also be Infra-Red Scanned one (1) time per Purchase Order year through the duration of this Purchase Order. Each Infra-Red scheduled scan shall be done within 11-13 months of the previous Infra-Red scan. All entries into manholes shall be done in compliance with Occupational Safety & Health Administration (OSHA) regulations. All Contractor personnel shall be accompanied by at least one (1) VA employee upon entry into confined spaces. The Electrical Manholes are classified as confined space; however, entry permits are not required as physical entry is not required for these inspections. Locations for Electrical Manholes shall be designated on drawing H-1413, Attachment B in Section D of Solicitation and Purchase Order.

F.4 SCHEDULED FREQUENCY

This section identifies the scheduled frequency of maintenance for electrical distribution equipment and shall be listed in the tables below:

Annual Maintenance Items

Disconnects - oil immersed for network XFMRs

Transformers - Power, oil filled - 5kv & up

Automatic 5KV distribution - Bldg 200

2 Year Cycle Maintenance Items (Base Year, Option Year 2, Option Year 4)

3 Year Cycle Maintenance Items (Base Year, Option Year 3)

Mechanical system Maintenance

Circuit Breaker Enclosure Maintenance

5 Year Cycle Maintenance Items (Base Year only)

Relay Calibration & Functional Checks

F.5 QUALIFIED PERSONNEL FOR SERVICING EQUIPMENT

A. "Fully Qualified" shall be based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in Attachment A for this Purchase Order. For field experience, the FSE(s) has a minimum of two years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance, on the equipment covered by this Purchase Order. The FSE must be a fully qualified electrician by a local licensing electrician union.

B. The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the Hines VAMC & Joliet CBOC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any Hines VAMC & Joliet CBOC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAH equipment.

F.5.1 GENERAL INFORMATION FOR ALL EQUIPMENT

Clean All Equipment:

1. Vacuum inside of case and floor

2. Vacuum transformer core and coils

3. Blow out horizontal and vertical ducts with dry nitrogen (maxi pressure of 25 psi)

4. Loosen attached particles and vacuum them away

5. Wipe all porcelain and other insulating materials with a clean, dry, lint free rag

6. Clean grooves

7. Re-vacuum inside surfaces

8. Inspect equipment anchorage & equipment alignment

9. Check all heater elements for operation and control

10. Lubricate equipment per manufacturer's recommendations

11. Inspect for physical damage and abnormal mechanical and electrical conditions

12. Compare equipment nameplate info w/latest one-line diagram & report discrepancies

13. Verify proper auxiliary device operation and indicators

14. Check tightness of accessible bolted electrical joints (Use torque wrench method)

15. Thoroughly examine equipment for shipping brackets, insulation, packing, etc.

16. Thoroughly examine equipment for a collection of dirt or other forms of debris that may have collected in equipment during normal operation

F.5.2 INFRARED SCANNING

Prior to Scanning:

1. Inspect the electrical equipment for physical, electrical, and mechanical condition

2. Visually inspect for proper bus alignment

3. Remove all necessary covers prior to scanning

Scan the following equipment:

1. Automatic transfer switches

2. Transformers

3. Batteries

4. VFI’s

5. Sectionalizers

6. 480 Bus (C014 & C017)

7. All 5Kva & 480/208V Distribution Connection points (i.e. Main Breakers, MCC Gear, fused disconnects for equipment)

Provide a report indicating the following:

1. Problem area(s) & location of hot spot(s)

2. Indicate the temperature rise between "hot spot(s)" & normal or reference area

3. Indicate cause of heat rise

4. Indicate phase unbalance if present

5. Index of areas scanned

6. Report any problem areas to the COR immediately, within 4 hours of discovery, in order for corrective work to be initiated

F.5.3 MEDIUM VOLTAGE AIR CIRCUIT BREAKERS & CUBICLES

Prior to testing:

1. Inspect anchorage

2. Inspect for physical damage and cleanliness

3. Mechanical operator and contact alignment tests shall be performed on both the breaker and its operating mechanism IAW the manufacturer's instructions

4. Check tightness of the bolted bus joints by calibrated torque wrench method.

5. Check cell fit and element alignment, including the circuit breaker and bus stabs

6. Check the lowering/raising mechanism, or horizontal levering-in mechanism

7. Verify the primary and secondary contact wipe and other dimensions, which are vital to satisfactory operation of the circuit breaker using the manufacturer's instruction book

8. Install contact lubricant on all mating electrical contacts

9. Verify availability of all maintenance devices for servicing & operating the equipment

10. Check all heater elements for operation and control

Cleaning - Completely clean the interior of all cubicle sections including all bus work and insulators using the following methods:

1. Vacuum the inside of the switchgear and enclosure

2. Loosen attached particles and vacuum them away

3. Wipe all porcelain and all other insulating materials with a clean, dry lint free rag

4. Clean all grooves

5. Re-vacuum inside of switchgear enclosure

6. Remove, strip down, inspect, clean, re-lubricate and rebuild circuit breaker units

7. Check and/or replace all arcing contacts

8. Check, clean and/or replace all arc chutes

9. Inspect and correct the on-off indicators

10. Inspect and correct the spring charge indicators

11. Inspect and correct the mechanical/electrical interlocks

12. Inspect and correct the operation counters for proper operation

13. Inspect and correct the operation of the safety shutters

14. Measure the contact resistance

15. Perform minimum pickup voltage tests on the trip and close coils

16. Perform DC over-potential test at 3X rated voltage w/breaker in closed position

17. Tests shall be made on each pole for 5-minute duration w/all other poles grounded

18. If charging motors are used, Check condition and operation of brushes and limit switches

19. With breaker in test position, trip and close the breaker with the control switch

20. With breaker in test position, trip each breaker by operating protective relays manually

21. Measure the insulation resistance

a. With contacts open, test between line and load side of each phase

b. With contacts closed, test each pole to other poles and each pole to ground

22. Perform an insulation resistance test at 1,000 volts DC on all control wiring

a. DO NOT perform this test on wiring connected to solid-state relays

Oil Type High & Medium Voltage Circuit breakers

1. Perform power factor tests on each pole with breaker open and each pair of bushings with the breaker closed.

2. Perform power factor tests on each bushing. Use conductive straps and hot collar procedures if the bushings are not equipped with a power factor tap

3. Sample and laboratory test the insulating fluid for:

· Dielectric breakdown voltage, ASTM D-877

· Color, ASTM D-1500

· Power factor, ASTM D-924

· Visual condition, ASTM D-1524

· Acid neutralization number, ASTM D-974

· Moisture content

Vacuum Type High & Medium Voltage Oil Type Circuit breakers

1. DO NOT exceed maximum voltage stipulated for this test

2. DO NOT perform test unless contact displacement of interrupter shall be within the manufacturer’s tolerance

3. Perform contact displacement tests on each interrupter IAW manufacturer’s instructions

4. Perform an AC or DC over-potential test across each vacuum bottle with the breaker in the open position in strict accordance with the manufacturer's instruction

5. Provide adequate barriers and protection against x-radiation during this test

6. Perform power factor tests on each pole with the breaker open and each pair of bushings with the breaker closed. Tank loss index shall be determined

7. Perform power factor tests on each bushing. Use conductive straps and hot collar procedures if bushings are not equipped with a power factor tap

F.5.4 LOAD BREAK MEDIUM VOLTAGE SWITCHES (5 KV)

1. Check blade alignment and arc interrupter operation

2. Checks fuse linkage and element for proper holder and current rating

3. Check each fuse holder for adequate mechanical support of each fuse

4. Verify interlocks and proper key distribution

5. Perform insulation resistance test on each phase from phase-to-phase & phase-to-ground

6. Perform contact resistance test across each switchblade and fuse holder

7. Lubricate with contact lubricant all moving, current carrying parts

8. Apply appropriate lubrication on all other moving and sliding surfaces

9. Verify proper phase barrier, materials, and installation

F.5.5 PROTECTIVE RELAYS

1. DO NOT perform this test on solid-state relays

2. All relays shall be inspected for physical damage

3. Inspect cover gaskets & cover glass for presence of foreign material or moisture & clean

4. Inspect spiral spring, disc, and contacts for condition and rust

5. Check disc for clearance

6. Check mechanically for freedom of movement, proper travel & alignment, and tightness of mounting hardware & tap screws

7. Apply prescribed settings

8. Perform insulation resistance test on each circuit branch to frame

9. Test and adjust the parameters on each operating element

10. Timing tests shall be made at two points on each time dial curve

11. Test the target trip current and seal-in units

12. Perform instantaneous tests corresponding to the timing test values

13. Test the tripping circuit by itself and with the circuit breaker

14. Perform special tests of directional restraint per manufacture's instruction manuals

15. Perform phase angle and magnitude contribution tests on all differential and directional type relays after energization to vectorially prove proper polarity and connections

16. Provide as found and as left test reports for all equipment

F.5.6 BATTERY SYSTEMS

1. Inspect for physical damage and evidence of corrosion

2. Clean units

3. Check inter-cell bus link integrity

4. Measure system charging voltage and each individual cell voltage

5. Measure the electrolyte specific gravity and level

6. Measure voltage drop across the individual cells

7. Perform Infra-Red scan on batteries during discharge and recharge cycles (Observing inter-cell connectors, battery links and plates)

8. Verify proper charging rates from charger during recharge mode

9. Verify individual cell acceptance of charge during recharge mode

10. Verify and compare measured values with manufacturer's specifications

F.5.7 LIQUID (OIL) FILLED TRANSFORMERS

1. Insulation resistance tests shall be performed winding-to-winding and winding-to-ground

2. Appropriate guard circuit shall be utilized over all bushings

3. A turns ratio test shall be performed between windings at all service tap settings

4. Turns ratio test results shall not deviate more than 0.5% from the calculated ratio

5. Verify that the tap settings/changer shall be at the desired ratio

6. Exciting current tests shall be performed on each phase

7. Winding resistance test shall be made for each winding at the in-service tap

8. Test and adjust cooling fans, pump controls and alarm function

9. Test, adjust, and/or repair automatic tap changer

10. Insulating oil shall be sampled in accordance with ASTM D-923.

11. Samples from both transformers and automatic load tap changers shall be laboratory tested:

· Dielectric strength

· Acid Neutralization number

· Interfacial tension

· Color

· Power Factor

· PPM water

F.5.8 DRY TYPE TRANSFORMER

1. Insulation resistance tests shall be performed winding-to-winding and winding-to-ground

2. A turns ratio test shall be performed between windings at all service tap settings

3. Over potential test shall be made on all high and low voltage windings to ground

4. Winding resistance tests shall be made for each winding at the in-service tap

5. Test and adjust the cooling fans, controls, and alarm functions - Repair if necessary

6. Verify that the tap settings/changer shall be at the desired ratio

7. Measure secondary voltage phase-to-phase & phase-to-ground after final energization

8. Verify and/or connect transformer "XO" to ground, load side of "WYE" systems

9. Clean and Vacuum unit to remove all dust

F.5.9 SWITCHBOARDS DRAWOUT CIRCUIT BREAKERS

Visual and Mechanical Inspection:

1. Inspect for physical, electrical, and mechanical conditions

2. Re-torque all bolted connections

3. Compare equipment nameplate info w/latest single line diagram & report discrepancies

4. Inspect for proper alignment, anchorage, and grounding

5. All doors, panels, and sections shall be inspected for paint, dents, scratches, and fit

6. All active components shall be cleaned where possible and shall be exercised

7. All indicating devices shall be inspected for proper operation

8. Inspect, lubricate, & clean switchboard enclosure using the following methods:

a. Vacuum inside of switchgear enclosure

b. Loosen attached particles and vacuum them away

c. Wipe all porcelain and other insulating materials with a clean, dry, lint-free rag

d. Clean all grooves

e. Re-vacuum inside of switchgear enclosure

f. Lubricate per manufacturer's recommendations

Electrical Tests:

1. Insulation resistance tests

2. Measure insulation resistance for bus section phase-to-phase and phase-to-ground for (1) min

3. Auxiliary protective devices such as ground fault or undervoltage relays shall be activated to insure operation of shunt trip devices

4. Circuit breakers - power type solid state trip:

a. Contact resistance test shall be performed

b. Insulation resistance test shall be performed at 1,000 volts DC for 1-minute from pole-to-pole and across open contacts of each phase

c. Minimum pickup current shall be determined by primary current injection

d. Long-time delay shall be determined by primary injection at 300% pickup current

1. Short-time pickup & time delay shall be determined by injection of current

2. Instantaneous pickup current shall be determined by injection

e. Trip unit reset characteristics shall be verified

f. Make adjustments for final settings in accordance w/Engineer's prescribed settings

Switchboard Specific Testing:

1. Provide Annual full load test utilizing portable test bank for 4 hours minimum.

2. Simulate power failure including operation of transfer switch, automatic staring cycle, automatic shutdown, and return to normal.

3. Test alarm and shutdown circuits by simulating conditions

4. Adjust generator output voltage, frequency, and engine speed

5. Record in 15-minute intervals during 4-hour test:

· Kilowatts

· Amperage

· Voltage

· Coolant Temperature

· Room Temperature

· Frequency

· Oil Pressure

G. TESTING REQUIREMENTS

G.1 TESTING CONSULTANT QUALIFICATIONS

All testing shall be performed by an independent Testing Consultant (T.C.) who shall be engaged in electrical testing as a major portion of his/her business. The Testing Consultant is a fully qualified electrician with the additional certification of a testing engineer. T.C. shall have field personnel who have successfully demonstrated their knowledge and experience with electrical distribution systems high and low voltage testing. The Testing Consultant shall be capable of:

· Testing, assessing, evaluating, servicing, and reconditioning components

· Assuring equipment performs safely, reliably, & acceptable for intended purpose

· Identifying defective equipment, potential safety problems, hazards, or code violation

· Proving a minimum of two (2) years of experience on similar major testing projects

G.2 TESTING EQUIPMENT / INSTRUMENT TRACEABILITY

Prior to commencement of work on this Purchase Order, the Contractor shall provide Hines VAMC and Joliet CBOC with a copy of the current calibration certification of all test equipment, which shall be used by the Contractor on Hines VAMC and Joliet CBOC equipment. This certification shall also be provided on a periodic basis when requested by the COR or designee. Test equipment calibration shall be traceable to the National Institute of Standards & Technology (NIST), previously known as the National Bureau of Standards (NBS). The Contractor shall have a calibration program which maintains all applicable test instrumentation within rated accuracy. The accuracy shall be traceable to the NIST / NSB in an unbroken chain.

· Dated calibration labels shall be visible on all test equipment.

· Records must be updated to show date & results of all instruments calibrated or tested

· Up-to-date instrument calibration instruction & procedure shall be maintained for each test instrument

G.3 TESTING REPORTS

All equipment shall be tested and inspected in accordance with the latest applicable National Electrical Testing Association (NETA) standards and manufacturers' instructions. All individual components of an assembly shall be tested with the component in its final connected stage in order to confirm the actual intended operation of the device. The test report shall include the following:

· Summary-of project

· Description of test

· Description of equipment tested

· Test results

· Conclusions and recommendations

· Appendix, including appropriate test forms

· List of test equipment used and calibration date

Submit four (4) copies of all test reports on N.E.T.A. or similar printed forms and submit to the COR no later than thirty (30) calendar days after completion of the testing and inspection unless directed otherwise.

H. REPORTS & DOCUMENTATION

In accordance with Government Standards, Contractor shall provide reports stating what items were serviced & document the quality of the service. Upon completion of services, Contractor shall provide Documentation to include detailed descriptions of all services performed. Documentation & Reports shall be on Contractor's letterhead.

Reports shall be legible and easy to understand and signed by the Supervisor and/or authorized representative of the Contractor. The following table (or equivalent with approval from the COR) shall be used to document services rendered:

Contractor Name :

FSE Certification Number :

Invoice ID # :

Manufacturer Name :

Model # :

Serial # :

Any item found to be out of tolerance, or in any other way defective as a result of the required services, shall be reported to the CO and/or COR immediately, within 4 hours upon discovery. Procedure for repair or replacement shall be outlined. After appropriate corrective action shall be completed, the item shall be re-tested in accordance with the procedure for repair outline parameters and schedule to ensure proper & safe functionality. All existing equipment, apparatus, and work shall be tested to insure its proper & safe operation in accordance with the specifications and manufacturer standards.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COR BEFORE SERVICE SHALL BE COMPLETED!

I. OPERATIONAL UPTIME REQUIREMENTS

The equipment listed herein shall have quality assurance checks of 20% of workload for any given month. For example, if ten (10) pieces of equipment and/or items were serviced, then two (2) random pieces from the group shall be checked for quality of work by the Superintendent.

J. CONTRACTOR QUALIFICATIONS

1) Contractor shall have an established business with three (2) years of experience in performing these types of services or they shall provide the name and qualifications of their Subcontractor who meets this requirement.

2) Contractor shall provide an individual who shall be authorized to service the equipment listed in this Purchase Order. All Inspections, Maintenance, Testing, and Cleaning services shall be performed in accordance with the OEM recommendations.

3) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies, OSHA 1910.269 and NETA standards to meet federal and local certification requirements as applicable. All licenses, permits, & certifications shall be kept current throughout the period of performance of the Purchase Order. The Contractor shall provide the Government copies of such certificates upon request.

4) Contractor shall ensure that all employees performing services for this Purchase Order shall comply with all VA Rules, VA Regulations, Occupational Safety and Health Administration (OSHA), Occupational Health Standards, State/County/Municipal Safety, VA Directive 1028 and any other applicable rules and regulations. Contractor shall ensure that all Contractors & Contractor Employees shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this Purchase Order.

K. HOURS OF COVERAGE

Normal hours of coverage are Monday through Friday from 07:00 AM to 04:00PM Local Time (“normal business hours”), excluding Federal holidays. All service, labor including preventive maintenance, inspections, and testing shall be performed during normal business hours of coverage unless requested by the COR and approved by the CO. Work performed outside the normal hours of coverage at the request of Contractor shall be considered service during normal hours of coverage. If access shall be deemed necessary outside of these hours, these hours shall be charged at the prevailing Contractor non-business travel and labor rates. Work outside of prescribed hours (“overtime”) must be approved by the CO or Hines VAMC COR. If such work shall be at the cost of Hines VAMC, a separate IFCAP Obligation number must be obtained by the Contractor prior to performing any “over-time” work.

Contractor shall not be required to perform services on the following Federal Holidays, nor any other day declared a Federal Holiday by the President of the United States:

Independence Day

When a holiday falls on a Sunday, the following Monday shall be observed as a Federal Holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

L. CHECK IN/CHECK OUT

The Contractor shall be required to report to the Facility Management Services (FMS) to log in. Exact area of check-in shall be confirmed when scheduled with COR. Check in shall be mandatory. Check out can be done through contacting the COR via email. This email shall include the Project Number, time checked in, time checked out and a brief description of what work or service was performed.

M. IDENTIFICATION & VA REGULATIONS

1. IDENTIFICATION - The Contractor (and any Contractor employees) shall wear visible identification at all times while on Hines VA Campus. The Contractor (and any Contractor employees) entering campus buildings must always go through the daily COVID-19 symptom screening check and wear masks. (See Section B of Solicitation and Purchase Order for COVID-19 Guidelines).

2. PHOTOS - Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) shall be required and shall be coordinated with the project COR.

3. VA REGULATIONS - While on VA premises, all Contractor personnel shall comply with all VA Regulations. Violations of VA Regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

4. VA DIRECTIVE 1028 - This Veterans Health Administration (VHA) directive provides policy regarding the installation, operation, testing, and maintenance of Facility Electrical Power Systems at Department of Veterans Affairs (VA) medical facilities. AUTHORITY: Executive Order 12196, dated February 26, 1980; Title 38 United States Code (U.S.C.) 7301(b); 40 U.S.C. 3312. Contractor shall be required to conform to this Directive.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Annual Maintenance, Emergency Restoration, and Testing of Electrical Distribution Equipment

Contract Period: Base POP Begin: 05-01-2022 POP End: 04-30-2023

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Maintenance, Emergency Restoration, and Testing of Electrical Distribution Equipment

Contract Period: Option 1 POP Begin: 05-01-2023 POP End: 04-30-2024

PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Maintenance, Emergency Restoration, and Testing of Electrical Distribution Equipment

Contract Period: Option 2 POP Begin: 05-01-2024 POP End: 04-30-2025

PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual Maintenance, Emergency…