S02 36C25221Q0010.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 50

585-21-1-6025-0002

36C25221Q0010 08-17-2020

PASHOLK,SUSAN 414-844-4846 09-01-2020

12:00 PM LOCAL

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X

238290

$8 Million

N/A

X

36C252

OSCAR G. JOHNSON VA MEDICAL CENTER

Department of Veterans Affairs

325 EAST H STREET

IRON MOUNTAIN MI 49801

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

ELEVATOR & DUMBWAITER MAINTENANCE AT IRON MOUNTAIN VAMC

PER STATEMENT OF WORK.

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 1984-0742 REV-40 12.23.19 APPLIES AND IS ATTACHED

VAMC POC: RICK JONES 906-774-3300 X32220

CO: SUSAN PASHOLK 414-844-4846

See CONTINUATION Page

585-361062-6025-854100-2543 010050190

X X

X 1

SUSAN PASHOLK

CONTRACTING OFFICER

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

PHONE NUMBER ________________________________

E-MAIL ADDRESS ________________________________

DUNS NUMBER NO. ________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. In order to comply with the Improper Payment Elimination and Recovery Act of 2010

(IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs

Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-

Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all

VA vendors must register with Tungsten Network by submitting an email to

VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for

Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-

Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs

Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-

Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal

(CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-

Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial

Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm-fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

6. RFQ QUESTIONS: In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than

TUESDAY AUGUST 25, 2020, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties

7. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting

Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

8. SITE VISIT: It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISITS MUST BE SCHEDULED AND TAKE PLACE PRIOR TO NOON LOCAL

ON AUGUST 24, 2020. TO SCHEDULE A SITE VISIT, CONTACT COR RICK JONES

AT 906-774-3300 X32220.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO

WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN

VEHICLES FOR PURPOSES OF THE SITE VISIT.

9. PARKING, SMOKING AND VA REGULATIONS:

a. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. All VA facilities are drug free.

c. All contractor personnel are required to adhere to all VA rules and regulations.

d. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the

United States (Federal) District Court, not a local district, state, or municipal court.

f. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible for providing face masks and influenza vaccines for all employees working at https://beta.sam.gov/ a VA facility. If Directive 1192 is applicable the Contractor, in conjunction with the

Contracting Officer Representative (COR), is responsible in ensuring that all aspects of this directive are implemented.

10. SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No C&A or

MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the VA

Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

ELEVATOR & DUMBWAITER

MAINTENANCE

OSCAR G JOHNSON VAMC IRON MOUNTAIN MI

SUPPLIES OR SERVICES AND PRICES/COSTS

The Contractor shall furnish all material, parts, labor, lubricants, hydraulic fluids, disposal, supervision, tools, shipping, travel and equipment necessary to provide full maintenance services, including all adjustments, tests, parts replacement related to preventative maintenance and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer as modified thereafter per the Statement of Work at the Oscar G. Johnson VAMC, 325 East H Street, Iron Mountain, MI 49801-4760.

BASE YEAR – OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift transport systems per statement of work. 12 MO $___________ $___________

0002 Perform tests in presence of

3rd party Inspector as per

Statement of Work (approximately

40 hours per year) 1 YEAR $___________

0003 Assist 3rd Party contractor with

Annual Fire Alarm Testing per

10 hours per year) 1 YEAR $___________

0004 OPTIONAL CLIN

Hourly Rate for repairs due to misuse, damage or vandalism not caused by contractor to be paid separate from this contract 1 HOUR $__________

TOTAL BASE YEAR $__________________

OPTION YEAR 1 – OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift

1002 Perform tests in presence of

40 hours per year) 1 YEAR $___________

1003 Assist 3rd Party contractor with

1004 Full load and rupture testing on two (2) hydraulic elevators to take place in December per

Statement of Work 1 JOB $____________

1005 OPTIONAL CLIN

misuse, damage or vandalism

TOTAL OPTION YEAR 1 $_______________________

OPTION YEAR 2 – OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift

2002 Perform tests in presence of

40 hours per year) 1 YEAR $___________

2003 Assist 3rd Party contractor with

2004 OPTIONAL CLIN

misuse, damage or vandalism

TOTAL OPTION YEAR 2 $______________________

OPTION YEAR 3 – OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift

3002 Perform tests in presence of

40 hours per year) 1 YEAR $___________

3003 Assist 3rd Party contractor with

3004 OPTIONAL CLIN

misuse, damage or vandalism

OPTION YEAR 3 TOTAL $_______________________

OPTION YEAR 4 – OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025

UNIT TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

Provide full preventative/ corrective maintenance and response to urgent and emergency service calls on the vertical lift

4002 Perform tests in presence of

40 hours per year) 1 YEAR $___________

4003 Assist 3rd Party contractor with

4004 Full load testing on three (3) cable elevators to take place in December per

Statement of Work 1 JOB $____________

4005 OPTIONAL CLIN

misuse, damage or vandalism

OPTION YEAR 4 TOTAL $_______________________

TOTAL BASE AND ALL OPTION YEARS $______________________

ELEVATOR & DUMBWAITER

MAINTENANCE

OSCAR G JOHNSON VAMC IRON MOUNTAIN MI

STATEMENT OF WORK

The Contractor shall furnish all material, parts, labor, lubricants, hydraulic fluids, disposal, supervision, tools, shipping, travel and equipment necessary to provide full maintenance services, including all adjustments, tests, parts replacement related to preventative maintenance and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer as modified thereafter per the Statement of Work at the Oscar G. Johnson VAMC, 325 East H Street, Iron Mountain, MI 49801-4760.

1. GENERAL SERVICES

The contractor shall provide all labor, materials, tools, and supervision to provide maintenance service, provide support for all testing and inspections; annual elevator re-call testing, semi-annual inspections and testing with federal elevator inspector including all full load, rupture valve, no load and any other required testing on all four (4) passenger elevators, one (1) freight elevator, and two (2) - dumbwaiters identified in the Equipment Identification in Section 2 to include the following:

A. Systematic examination of equipment – Preventative maintenance on elevators shall be performed on a monthly basis, to include the code required monthly fire test on all elevators.

Preventive maintenance on the 2 dumb waiters shall be performed semi-annually.

B. All adjustments, repairs and modifications, shall conform to the manufacturer guidelines, applicable codes and the following industry standards, as applicable, whichever is more stringent:

• ASME A17.1 Safety Code for Elevators and Escalators, latest edition

• ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition

• ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

• ANSI

• NFPA 70 National Electric Code, latest edition

• Manufacturer’s requirements and specifications on inspection, maintenance, and operation of each elevator and dumbwaiter model

C. Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the equipment/systems.

D. Contractor shall be required to attach tags or labels after testing as specified by Code, such as at the governor-releasing carrier, oil buffer, rupture valve test, etc.

E. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

F. Contractor shall maintain an adequate supply of spare parts to ensure prompt preventive maintenance and repair services.

G. Contractor shall provide emergency call back service.

H. The Contractor shall obtain all necessary licenses and/or permits required to perform the work if required.

I. All tests or inspections that will remove the elevator from normal operation shall be scheduled in advance with the COR.

J. Contractor shall provide entrapment/extraction training to designated VA employees up to two

(2) times during the duration of this contract at no additional cost.

K. The Government reserves the right to perform emergency repairs to any elevator which is disabled if, in the Government’s opinion, it jeopardizes patient or employee safety.

2. EQUIPMENT

Upon contract award, the contractor accepts "as is" all elevator equipment specified in the contract.

Failure to inspect the elevators, prior to contract award, will not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA. Offerors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

Contractor shall provide service on the following Five (5) Elevators and Two (2) Dumbwaiters:

Elevator 1 Service Car: Motion control Engineering cable car, Motion 4000, S/N: 3336987, 8 stops, 11 openings

Elevator 2 West Passenger Car: Motion Control Engineering cable car, Motion 4000, S/N: 3336938, 7 Stops, 7 openings

Elevator 3 East Passenger Car: Motion Control Engineering cable car, Motion 4000, S/N: 3336982 7 stops, 7 openings

Elevator 4 North Passenger Car: Otis hydraulic, with HMC-2000 Controller, S/N: 2013077167

6 Openings, 5 Stops. EE# 20348

Elevator 6 North Out-Patient car: Otis Hydraulic Elevator, with HMC-2000 Controller, S/N: 864074, 2- Openings, 2- Stops. EE# 17484

Dumbwaiter DW 1: Otis Model 101, Electric Winding Drum, S/N: 132880

Dumbwaiter DW 2: Otis Model 101, Electric Winding Drum, S/N: 132881

3. SPECIFIC TASKS

A. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair or replace as follows:

1. Machine, worm gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

2. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

3. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

4. Governor, governor cables/ropes, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

5. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

6. Hoist way door interlocks, hoist way door hangers, bottom door guides and auxiliary door closing devices.

7. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

8. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

9. Cab Lighting

10. Where applicable to hydraulic elevators, include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages and tanks.

11. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

B. The Contractor shall:

1. Examine periodically, all safety devices and governors and conduct an annual no load safety test and each fifth year for cable cars and three years for hydraulic cars; perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed.

2. Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

3. Keep car emergency light units in an operable condition at all times, test special emergency (fireman’s service) service and emergency power circuits, where provided in accordance with Code requirements.

4. Furnish lubricants specified to the various lubrication needs.

5. Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor parts in each machine room for the performance of routine preventative maintenance.

6. Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein.

7. Periodically clean hoist way including all equipment located in or moving through the

Hoist way, car top, car sling, safeties, appliances, pits, sills, door tracks and hangers.

Clean monthly all elevator machine room floors.

8. The Contractor shall ensure that the elevator pits(s) and elevator machine room(s) are kept clean and free from dirt and debris. Contractor shall clean and vacuum all

HOISTWAY(s), pit(s) and machine rooms once a month to remove dust and debris accumulation.

C. The Contractor shall comply with the following procedures when an elevator is removed from service for any reason: Notify Facilities Engineering Service Chief, Maintenance and Repair

Supervisor, COR or his/her designee either by phone, or in person, before removing elevator from service. If work requires more than one day, daily notification will be made. Notification to the above-mentioned persons shall be given when placing the elevator back in service.

D. The Contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to, the equipment covered under this contract, which the Contractor considers are not covered by the contract and shall furnish a written estimate of the proposed cost including material cost and labor charge breakdowns. Final determination of responsibility will be by mutual agreement between the COR and the

Contractor.

E. The CO, COR or designee must approve, in advance, any extra charge work attributed to vandalism or misuse which will be paid separate from this contract, on a separate purchase order.

No invoice will be paid without prior approval and issuance of purchase order. Any repairs due to misuse or negligence shall be billed according to the labor rate specified in the pricing schedule.

Parts will be billed at actual invoiced cost. Upon each departure, Contractor will serve notice of disposition of work and furnish a copy of a work order, service sheet or other such written notification of services performed as outlined below items (1) to (7). In the event the emergency repair is after hours, the Contractor can proceed with work with verbal purchase order and notice to proceed by phone from Engineering Chief, COR, Maintenance Supervisor, or his/her designee)

Written reports will be provided on the next scheduled visit and will include:

1) Name and address of contractor

2) Name of contractor employee(s) performing the work

3) Date(s) work performed, and hours spent.

4) Person authorizing repair

5) Brief description of work performed, including PMI’s and identification of equipment worked on.

6) Signature of contractor’s employee(s) and signature of COR, Maintenance and Repair Supervisor or his designee. If the report is not submitted, it will indicate that no inspection or maintenance was performed and payment may be withheld and/or delayed.

7) Invoices- as outlined elsewhere in this contract must contain: parts cost, labor rate and hour breakdown or invoices will not be paid.

4. EMERGENCY RESPONSE

A. The Contractor shall provide the COR with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one emergency telephone number shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

B. Entrapments: Contractor shall respond to all entrapments as an emergency and shall have a technician on site within four (4) hours of being notified of entrapment if VA employees are not able to extradite trapped passengers.

i. Contractor technician being dispatched shall contact the VA with an ETA of arrival to confirm assistance is on the way.

• During Normal business hours o Engineering - (906) 774-3300 ext. 32200

• After hours and weekends o Police Service – (906) 774-3300 ext. 32030

C. One elevator is out of service: Contractor’s FSE must respond with a phone call to the COR or his/her designee within two (2) hours after receipt of telephone notification twenty-four (24) hours per day. If the problem cannot be corrected by phone, the FSE shall commence work (on-site physical response) within eight (8) hours after receipt of this second notice and shall proceed progressively to completion without undue delay. For example, since normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30 p.m., excluding holidays, a three (3) hour response means if a call is placed at 3:30 p.m. on a Friday, the FSE shall start on-site service before 9:00 a.m. Monday.

D. Two (2) or more elevators out of service: Contractor’s FSE shall respond and commence work, (on-site physical response) within four (4) hours after receipt of phone notification.

5. TESTING & INSPECTIONS

Testing typically takes place in June and December of each contract year or as otherwise specified below.

A. Rupture Valve/Full Load Test/Bypass Relief Testing:

1. Cable Elevators - Full load tests with weights shall be performed as follows on cable elevators: s/n 3336987, 3336938, and 3336982 once every 5 years; first test scheduled

December 2024.

2. Hydraulic Elevators - s/n 2013077167 and s/n 864074,

a. Full load tests with weights shall be performed once every 3 years first test scheduled December 2021.

b. Rupture valve testing shall be performed every 5 years with first test scheduled for December 2021.

c. Bypass relief testing (Stop Ring) shall be included on the annual maintenance inspection.

3. Additional requirements:

a. Contractor shall provide 2 certified mechanics to accommodate testing requiring weights. Work shall be performed in accordance with the elevator inspector contractor’s schedule. The VAMC will provide notification no less than

2 weeks prior to the scheduled inspection.

B. Elevator Recall Testing - Contractor shall provide support of one (1) certified mechanic for annual fire recall testing on all elevators to assist with the testing and to resolve any issues that may arise during the testing. This testing shall be scheduled on off tour hours (4:00pm-8:30pm) and will be done in coordination with the fire system Contractor. Elevator findings shall be noted and corrected by the Contractor at no additional cost to the Medical Center.

C. All Safety tests, full load, no load, rupture valve and any other code required testing shall be performed by the Contractor: Including providing and utilizing required weights. The required elevator/dumbwaiter testing(s) with the federal elevator inspector shall be supported by one dedicated elevator service technician by the Contractor for the Medical Center; two technicians for testing that requires the use of weights. Contractor shall provide upon completion of all testing and/or inspections a verbal notice to the COR on the day of the inspection of all deficiencies and recommended actions before checking out for the day. Any failed inspection will be re-tested after deficiencies are corrected.

D. Semi-annual and annual inspections - The elevator semi-annual and annual inspections with the federal elevator inspector shall require the support of one (1) dedicated Elevator Maintenance

Contractor service technician for the duration of the inspection and any and all re-testing required by such inspection for the Medical Center. Elevator Maintenance Contractor shall supply two (2) technicians for all tests requiring weights. Contractor shall provide upon completion of all testing and/or inspections a verbal notice to the COR on the day of the inspection of all deficiencies and recommended actions before checking out for the day.

6. PERFORMANCE LEVELS

A. Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

B. Leveling accuracy shall be maintained at all times.

C. Opening and closing times, door close torques of all cars shall at all times be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands at each floor.

D. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working at all times.

E. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by this COR.

7. FACILITY CHECK IN/OUT

A. During normal business hours, upon arrival at the station, the Contractor shall sign in at the

Engineering office and then report to the COR, Maintenance and Repair Supervisor or his designee so that the VAMC will be aware of the Contractor’s presence at the facility. After normal business hours, Contractor shall sign in and out with the VA Police Service.

B. Upon each departure, Contractor will serve notice of disposition of work and furnish a copy of work order, service sheet or other such written notification of services performed.

8. REQUIRED DOCUMENTATION

A. Upon completion of work, contractor will provide a detailed SR (typed or computerized report) to the COR. Documentation to include:

• Name of Contractor and Contract Number.

• Name of FSE who performed services.

• Date, time (starting and ending), and hours on-site for service call.

• Itemized description of service performed.

• Signatures of FSE performing service described and VA employee who witnessed service described.

B. The Contractor shall maintain a full, legible service log in each machine room for each elevator/dumbwaiter and a complete, orderly, chronological file including drawings, complete part lists, and copies of all service reports. The log shall list the date and time of all maintenance service performed. Each service call shall be fully described, including the nature of the call, necessary service performed, and any parts replaced.

Service file shall be made available for inspection upon request, and a copy of the complete file furnished to VAMC during the first week of the last month of the normal contract term.

C. The Contractor shall maintain a separate maintenance record on each elevator and dumbwaiter. The maintenance record shall be kept in the elevator equipment room and shall be readily available for inspection by the COR or designee. The maintenance record is the property of the government and shall be turned over to the Government at the end of the contract. The maintenance record shall be a chronological file that includes the following information:

• Date

• Nature of work (i.e. PMI or call back).

• Description of work or testing performed (contractor should be brief and

• concise).

• Any indication of problems experienced.

• Initial or signature of mechanics performing work.

9. HOURS OF COVERAGE

A. Normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30 p.m.

(Central/local time), excluding holidays. All regular service/repairs shall be performed during normal hours of coverage unless requested or approved by COR or his/her designee. Elevator scheduled maintenance or testing that require shutting the elevator down shall not be performed prior to 8:15 am to allow VA staff to arrive at their workplace on time.

B. Unscheduled maintenance/emergency repair hours of coverage are twenty-four hours per day, seven days per week when more than one elevator is inoperable. Repair work performed outside the normal hours of coverage at the request of COR will be paid separate from this contract, on a separate Purchase Order at the rate specified on the price schedule. Purchase

Order must be issued prior to start of work. Work performed outside the normal hours of coverage at the request of the Contractor will be considered service during normal hours of coverage.

C. Federal Holidays observed by the VAMC are:

New Years’ Day Labor Day

Martin Luther King Day Columbus Day

Presidents’ Day Veterans’ Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

10. SAFETY

A. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

B. In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

C. Patient, employee, visitors, and contractor personnel safety shall be maintained at all times.

The contractor is responsible for the occupation safety and health of his/her employees. The

Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

D. The Contractor shall submit to the COR, prior to the start of the contract, the Material Safety

Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VAMC. MSDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all MSDS onsite in a location accessible to VAMC personnel to assure compliance with all laws and requirements regarding the “Right to Know” law. Contractor shall supply a chemical storage cabinet for all Contractor chemicals onsite.

E. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE’s shall be provided by and documentation maintained by the contractor.

F. The Contractor shall obtain a Hot Work Permit from the Engineering Department whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the

Hot Work Permit.

G. The Contractor shall be notified of any non-compliance with the previous provisions. The contractor shall, after receipt of such notice, immediately correct the condition and notify the

Contracting Officer in writing that the condition has been corrected. If, in the opinion of the

Safety Officer or designee, the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order halting all or any part of the work, and

Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

H. The contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:

a) Safety program/procedures are required to be followed by the contractor’s personnel in the performance of their duties and when such procedures are required.

b) Listing of personal protective equipment(s) required to be utilized by the contractor’s personnel in the performance of their duties. Also, when equipment will be required.

c) Material Safety Data Sheet (MSDS) for any chemical(s) utilized by the contractor in the performance of this contract.

I. Contractor is responsible for the supervision of all their employees while on Government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

11. IDENTIFICATION REQUIREMENTS

The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

12. PROTECTION OF GOVERNMENT PROPERTY

A. During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The

Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

B. Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the

Contractor’s expense.

13. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT

A. All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess Michigan Elevator Journey person class A or B license or equivalent prior to their employment in a journeyman mechanic’s capacity on this contract, and at least 4

(four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract. Contractor shall provide copies of each technician’s qualifications to the Co and COR to keep on file.

B. In addition to the above requirements, the Contractor shall have a minimum of 5 (five) years' successful experience in maintaining equipment identical or similar to the equipment covered by this contract. Each offeror shall submit, as part of his offer, references for the previous 5

(five) years’ experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contacts.

14. DEFINITIONS/ACRONYMS

A. Acceptance Signature – VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the

Emergency Repair has been accomplished or is still in a pending status.

B. ANNUAL – Work performed within the twelfth month since last annual work completed

+/- 30 days

C. ANSI – American National Standards Institute

D. ASME – American Society of Mechanical Engineers

E. BI-Weekly – work performed once within a two-week period

F. CO – Contracting Officer

G. COR – Contracting Officer’s Representative

H. Engineering – Supervisor or designee

I. ESR – Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performed under the terms and conditions of the contract.

J. FSE – Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

K. MONTHLY – Work performed within calendar month

L. NFPA – National Fire Protection Association

M. OSHA – Occupational Safety and Health Administration

N. PM – Preventive Maintenance. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

O. SEMI-ANNUAL – Work performed within the sixth month from last semi-annual work completed +/- 20 days

P. VA – Veterans Administration

Q. VAMC – Department of Veterans Affairs Medical Center

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018) is incorporated by reference.

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL

ITEMS:

The following clauses are incorporated by reference:

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER JUN 2020

RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON MAY 2011

POSTCONSUMER FIBER CONTENT PAPER

52.204-13 SYSTEM FOR AWARD MANAGEMENT OCT 2018

MAINTENANCE

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY JUL 2016

CODE MAINTENANCE

52.232-18 AVAILABILITY OF FUNDS FOR THE NEXT APR 1984

FISCAL YEAR

52.232-40 PROVIDING ACCELERATED PAYMENT TO DEC 2013

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.5 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION

(JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the

Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable

Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

C.7 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT,

AND VEGETATION (APR 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the

Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the

Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

C.8 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITIONS OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

_X_ 852.203-70, Commercial Advertising.

___ 852.209-70, Organizational Conflicts of Interest.

___ 852.211-70, Equipment Operation and Maintenance Manuals.

___ 852.214-71, Restrictions on Alternate Item(s).

___ 852.214-72, Alternate Item(s). [Note: this is a fillable clause.]

___ 852.214-73, Alternate Packaging and Packing.

___ 852.214-74, Marking of Bid Samples.

_X_ 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation

Factors.

_X_ 852.215-71, Evaluation Factor Commitments.

___ 852.216-71, Economic Price Adjustment of Contract Price(s) Based…