S02 36C25221Q0001_2.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 46

695-21-1-6093-0002

36C25221Q0001 07-23-2020

Pasholk,Susan 414-844-4846 08-12-2020

12:00 PM

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

561790

$8 Million

N/A

X

36C252

CLEMENT J. ZABLOCKI VA MEDICAL CENTER

Department of Veterans Affairs

5000 W. NATIONAL AVENUE

MILWAUKEE WI 53295

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

SNOW REMOVAL SERVICE AT MILWAUKEE VAMC

PER STATEMENT OF WORK.

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 15-4899 REV-11; 6.23.20 APPLIES AND IS ATTACHED

100% SDVOSB Set-Aside

VAMC POC: JAMES RAMBOUSEK 414-384-2000 X41061

CO: SUSAN PASHOLK 414-844-4846

See CONTINUATION Page

695-3610162-6093-853300-2549 010050190

X X

X 1

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name)

______________________________________ (Address)

______________________________________ (City-State-Zip)

______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

a. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

1. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM –

SYSTEM FOR AWARD

2. INVOICES: Invoices shall be submitted monthly in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

3. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs

Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/

d. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-

Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

4. INVOICES:

a. Payments shall be made in arrears upon receipt of a properly prepared invoice

b. In order to comply with the Improper Payment Elimination and Recovery Act of 2010

(IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs

Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-

Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all

VA vendors must register with Tungsten Network by submitting an email to

VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for

Enrollment.

c. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-

Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

d. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-

353-9791 or email vafsccshd@va.gov

e. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal

(CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx mailto:vafsccshd@va.gov https://www.cep.fsc.va.gov/

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified

Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

The Government will evaluate quotations using the comparative evaluation process outlined in FAR

13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the

Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation approach used pursuant to FAR 13.106-2(b)(3) is detailed in FAR 52.212-2.

SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy

Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting

Officer susan.pasholk@va.gov no later than WEDNESDAY AUGUST 5, 2020 AT 1:00 PM LOCAL.

Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting

Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

A signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. See Provision 52.212-1- INSTRUCTIONS TO OFFERORS. All offers are subject to all terms and conditions of this solicitation.

SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. SITE VISIT IS SCHEDULED

FOR TUESDAY AUGUST 4, 2020 AT 11:00 AM LOCAL. ALL INTERESTED PARTIES TO MEET

COR JAMES RAMBOUSEK (414-384-2000 X41061) AT MOTOR POOL.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR

MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR

PURPOSES OF THE SITE VISIT.

http://www.fbo.gov/

SUPPLIES OR SERVICES AND PRICES/COSTS

SNOW REMOVAL SERVICE

The Contractor shall provide all labor, material, tools, equipment, travel, parking fees, supervision and incidental services that are required to successfully provide snow removal and salting service of designated areas at the Clement J. Zablocki VA Medical Center, Milwaukee, WI 53295, as defined in the

Statement of Work (SOW). The services provided under this contract shall be on-call at the full discretion of the Milwaukee VAMC. Service may be required 24 hours per day/seven (7) days per week and will include full-service snow removal and de-icing services.

BASE YEAR: OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021

BASE YEAR INCLUDES ALL AREAS PER STATEMENT OF WORK

UNIT

CLIN ITEM DESCRIPTION QTY UNIT PRICE

0001 October Snow removal/salting of Designated areas at

Clement J. Zablocki VAMC

1 MO ___________

0002 November Snow removal/salting of Designated areas at

0003 December Snow removal/salting

0004 January Snow removal/salting

1 MO ____________

0005 February Snow removal/salting

1 MO ____________

0006 March Snow removal/salting

1 MO _____________

0007 April Snow removal/salting

1 MO _____________

BASE YEAR TOTAL $____________

OPTION YEAR 1: OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022

OPTION YEAR 1 DOES NOT INCLUDE LOT C (12,152 SQ FEET)

UNIT

CLIN ITEM DESCRIPTION QTY UNIT PRICE

1001 October Snow removal/salting of Designated areas at

Clement J. Zablocki VAMC minus Temporary lot C

1 MO $__________

1002 November Snow removal/salting

Clement J. Zablocki VAMC

1 MO $___________

1003 December Snow removal/salting

Clement J. Zablocki VAMC

1 MO $____________

1004 January Snow removal/salting

Clement J. Zablocki VAMC

1005 February Snow removal/salting

Clement J. Zablocki VAMC

1006 March Snow removal/salting

Clement J. Zablocki VAMC

1007 April Snow removal/salting

Clement J. Zablocki VAMC

OPTION YEAR 1 TOTAL $_______________

OPTION YEAR 2: OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023

OPTION YEAR 2 DOES NOT INCLUDE LOT C (12,152 SQ FEET) and LOT B (15,660 SQ

FEET)

UNIT

CLIN ITEM DESCRIPTION QTY UNIT PRICE

2001 October Snow removal/salting of Designated areas at

Clement J. Zablocki VAMC minus Temporary lot C & B

1 MO $__________

2002 November Snow removal/salting

2003 December Snow removal/salting

Clement J. Zablocki VAMC

2004 January Snow removal/salting

2005 February Snow removal/salting

2006 March Snow removal/salting

2007 April Snow removal/salting

Clement J. Zablocki VAMC

OPTION YEAR 2 TOTAL $_______________

OPTION YEAR 3: OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024

OPTION YEAR 3 DOES NOT INCLUDE LOT C (12,152 SQ FEET) and LOT B (15,660 SQ

FEET)

UNIT

CLIN ITEM DESCRIPTION QTY UNIT PRICE

3001 October Snow removal/salting of Designated areas at

Clement J. Zablocki VAMC

3002 November Snow removal/salting

Clement J. Zablocki VAMC

3003 December Snow removal/salting

Clement J. Zablocki VAMC

1 MO $ ___________

3004 January Snow removal/salting

Clement J. Zablocki VAMC

3005 February Snow removal/salting

Clement J. Zablocki VAMC

3006 March Snow removal/salting

Clement J. Zablocki VAMC

3007 April Snow removal/salting

OPTION YEAR 3 TOTAL $__________________

OPTION YEAR 4: OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025

OPTION YEAR 4 DOES NOT INCLUDE LOT C (12,152 SQ FEET) and LOT B (15,660 SQ

FEET)

UNIT

CLIN ITEM DESCRIPTION QTY UNIT PRICE

4001 October Snow removal/salting of Designated areas at

Clement J. Zablocki VAMC

4002 November Snow removal/salting

Clement J. Zablocki VAMC

4003 December Snow removal/salting

Clement J. Zablocki VAMC

4004 January Snow removal/salting

Clement J. Zablocki VAMC

1 MO $_____________

4005 February Snow removal/salting

Clement J. Zablocki VAMC

4006 March Snow removal/salting

Clement J. Zablocki VAMC

4007 April Snow removal/salting

Clement J. Zablocki VAMC

OPTION YEAR 4 TOTAL $_________________

TOTAL – BASE AND ALL OPTION YEARS $_______________

STATEMENT OF WORK/SPECIFICATIONS

1. GENERAL

1.1 The Clement J. Zablocki VA Medical Center in Milwaukee, WI requires services to remove snow from, and deposit salt on designated areas (ATTACHMENT A – LOT

INFORMATION) on the VA campus. These services are meant to provide a safe environment for the patients, families, staff and visitors during periods of snow and ice.

1.2 This contract shall cover all labor, material, tools, equipment, travel, parking fees, supervision and or incidental services that are required to successfully provide snow removal and salting service of designated areas (ATTACHMENT A – LOT

INFORMATION) which constitute approximately 728,879 square feet of parking lots.

Services shall commence on October 1, 2020 and shall end on September 30, 2021. The services provided under this contract includes on-call at the full discretion of the

Milwaukee VAMC. Service may be required 24 hours per day/seven (7) days per week and includes full-service snow removal and de-icing services.

2. CONTRACTOR RESPONSIBILITIES

2.1 The contractor responsibilities shall include:

a. Contractor shall be available 24 hours a day 7 days a week.

b. Contractor shall provide a point of contact phone number which can be utilized on a 24/7 basis.

c. Contractor shall be on site at the Clement J. Zablocki VA Medical Center

WITHIN ONE (1) HOUR OF CALL, WITH A FULL WORK CREW for snow removal and/or de-icing services when determined necessary by Facility

Management Division or Police Services.

d. Contractor shall be contacted via telephone for snow removal and deicing when the snow accumulates one quarter inch (1/4”) or more or when any ice or slippery conditions exist that would cause a safety hazard.

2.2 Contractor shall provide all equipment needed to perform snow removal and salting services. No dump trucks larger than those listed below shall be used in parking lot areas, Parking Structure 4 (upper level) or Parking Structure 7 (upper level); trucks used to perform under this contract must be pick-up size or skid loader. Rubber blades or poly block shall be used on parking structures. Contractor shall be responsible for repair costs of structure surfaces if other than rubber blades or poly block are used. At a minimum, the contractor shall have the following equipment available for use in performing the tasks of this contract:

• Two (2) Pick-Up Trucks with salters; ¾ or 1 Ton

• Three (3) Skid Loaders with snow blower attachments; 4000-pound capacity

• Two (2) Loader Dump Trucks with pusher boxes (one 8 foot; one 12-14 foot);

2-yard bucket minimum

• One (1) Front-end Loader with pusher box

a. Contractor shall provide road salt for use in performing these services. Road salt shall not be stored on the VA Grounds. Contractor will be responsible for storage of road salt off-site at a location that allows contractor to have salt on-site within required one-hour response time. VA reserves the right to inspect the Contractor’s salt supply for compliance. (Para 2.8)

b. Snow Melt Equipment will not be permitted to be used on VA facility property in performance of this contract.

2.3 Contractor shall perform services in a manner that will maintain a safe environment for the patients, families, staff and visitors during periods of snow and ice.

a. Maximum snow accumulation on grass areas and curb areas adjacent to parking lots is three (3) feet and two (2) feet near intersections.

b. Snow in Contractor Lot must be removed to within 12 inches of Contractor’s trailers.

c. Wind Row tolerance is zero on lots and up to three (3) feet on area adjacent to lots (off curb, sidewalks & surfaces). Wind rows/snow piles shall not be placed in roadways for any reason. Contractor shall be responsible for snow that falls into roadways from contractor equipment and shall remove from roadway immediately.

No snow shall be left or wind rowed in between “No Parking Signs” located on parking lots.

2.3 Contractor shall be completely responsible for snow removal and disposal of the snow off of the VA premises. All snow that is cleared from lots is required to be removed from the

VA premises at time of service. No snow shall be stored in parking lots on campus for later hauling except as listed below.

a. Under emergency conditions, and with prior approval from COR, snow can be staged in the following areas for up to a maximum of 48 hours:

2.3.a. Lot 35 - no more than two (2) parking spots

2.3.b Lot 1a SE Corner

2.3.c On grass area north of temporary Lots B & C

2.3.d On grass area adjacent to Building 109

2.3.e On grass area south of lots 2 & 3

2.3.f On grass area west of Building 84

2.3.g Any area deemed necessary by COR based on weather severity

2.3.h Unless approved by the COR no snow shall be placed/stored on sidewalks or roadways.

b. Snow removal by VAMC Staff is exempt from removal of grounds.

2.4 Contractor shall give a priority to designated parking lots (as specified by flashing amber light) by 10:30 p.m. Local Time or as directed by the authorized representative of the

VA/COR. VA employees working the night shift will be directed to park in this designated area when light is flashing and therefore clearing of these lots will be critical.

2.5 Contractor shall be responsible to clear all areas of snow and ice prior to 5:00 a.m.

Local Time. Contractor will work continuously and may need to re-clear any areas previously cleared if snow and ice remain or re-accumulate.

2.6 Contractor shall be responsible for damage to VA owned lots including curb and grass damage. Contractor shall be responsible for any damage, which may be caused by the contractor’s personnel during the operation of the Contractor’s owned equipment, including any personal property (i.e. vehicles) which may be present in the parking lots while snow removal is in process.

2.7 Contractor shall immediately notify the Milwaukee VA Medical Center’s Police

Department and the COR of any vehicular accidents. For the purpose of insurance claims, the Contractor shall maintain a record of each vehicular accident for two (2) years after contract expiration including the repair work that is required to return vehicle to service.

2.8 The contractor shall begin salt application (per required one-hour response time Section

2.1.c) immediately to remove ice to provide secure footing or safe driving conditions by the snow removal operation. The Contractor shall be liable to ensure that adequate source of salt is readily available throughout the duration of the contract. VA reserves the right to inspect the Contractor’s salt supply for compliance. Salt used in the performance of this contract shall be 60% standard granular chloride and 40% GeoSalt. The GeoSalt will be used specifically for newly constructed areas as directed by the COR.

3. CONTRACTOR/PROVIDED EQUIPMENT/SUPPLIES

Contractor shall furnish:

a. All vehicles and equipment necessary to facilitate snow removal and salt dispensing. Space provided at Building 107 for parking of up to four (4) contractor owned vehicles used for providing service under this contract. VA does not provide power outlets for Contractor provided equipment.

b. Salt

c. Cones, operational supplies and other miscellaneous supplies necessary to facilitate snow removal and salt dispensing

4. PERFORMANCE STANDARD

4.1 Contractor shall develop and maintain a quality program to ensure services are performed in accordance with contract requirements and other commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. Contractor shall clearly define procedures, which will be used to complete the work and confirm the above meets the requirements of these specifications.

4.2 The COR shall be responsible for monitoring the Contractor's performance.

Performance deficiencies or poor performance identified during the term of the contract shall be documented by the COR, reported to the Contractor and to the Contracting

Officer All deficiencies or poor performance shall be documented and shall be corrected within a specified timeframe. The Contractor shall notify the Contracting Officer and the COR when correction(s) have been made.

5. TRAINING/LICENSES/QUALIFICATIONS

5.1 Contractor shall have been providing this type of service satisfactorily at a medical facility with comparable parking lot size (728,879 square feet) for the past three (3) years.

5.2 All snow removal contracted drivers/operators must possess a valid state driver’s license and be US citizens. Upon award, contractor shall provide a list of all employees who will be performing service under this contract to include name, address and driver’s license number.

5.3 The Contractor shall provide training to employees providing service under this contract and certify that contractor employees providing work on this contract are fully trained, insured, and completely competent to perform the required work and operate machinery used to perform required work. Contractor shall provide the COR with certification that driver training has been provided. Driver shall have certification, at minimum, on the National Safety Council’s online Defensive

Driving Course (four-hour course), located at this website:

https://www.nsc.org/forms/online-training. Contractor shall provide certificates to

COR.

5.4 The Contractor must assign a job superintendent and provide a contact number of such, who will supervise and be directly responsible for the accomplishment of the work and will physically remain at the job site at all times while required services are being performed.

5.5 There shall be no employer-employee relationship between VA employees and the contractor or the contractor’s employee(s).

6. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS

6.1 The VA Medical Center is a drug free workplace.

6.2 All Contractor personnel are required to adhere to all VA rules and regulations.

6.3 No contractor or sub-contractor employee shall be permitted to perform work or access nonpublic areas unescorted without an ID card obtained from the VA Police. Contractor's and any Subcontractor's employees will be required to provide 2 forms of ID and be accompanied by the COR to obtain ID.

6.4 It is the responsibility of the Contractor to park in the appropriate designated parking areas.

Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

6.5 Smoking is prohibited on the entire campus, both inside and outside at the Milwaukee

VAMC.

6.6 Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United

States (Federal) District Court, not a local district, state, or municipal court.

https://www.nsc.org/forms/online-training

36C25221Q0002

7. FACILITY CHECK IN/OUT

The Contractor shall be required to report to the COR assigned, currently located at Bldg.

107 upon arrival and departure from the facility campus. Should the COR not be available, the Contractor shall sign in with the Police Services located at the East Entrance. This check in is mandatory for each service visit. Upon completion of each service visit, the Contractor shall phone the COR and follow up an email, to document services rendered on a legible report. The FSE shall also be required to log out with the above or as specified by the COR. ALL reports shall be submitted to the COR for an “acceptance signature”. If the COR is unavailable, a signed, authorized copy of the Report will be sent to the Contractor after the work can be reviewed (if requested or noted on the Report).

8. CHANGES TO CONTRACT

The VA may modify this statement of work when new construction projects, yet undetermined, impact the snow removal service operation during the term of this contract.

9. PROTECTION AND DAMAGE OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property. Damage resulting from Contractor operations shall be repaired by the

Contractor, at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

10. CONFORMANCE STANDARDS

Contract service shall ensure that the equipment functions in conformance with the latest published edition of the applicable EPA, OSHA, VA, Joint Commission, state, local, federal and all applicable VA regulations for the work identified herein.

11. SAFETY DATA SHEETS

Prior to commencement of services, the Contractor shall provide the Safety Data Sheets in accordance with VA and OSHA regulations.

12. DEFINITIONS/ACRONYMS

a. CO – Contracting Officer

b. COR – Contracting Officer’s Representative

c. FSE – Field Service Employee. A person who is authorized by the Contractor to perform services on the VAMC premises.

d. OSHA – Occupational Health and Safety Administration

e. VAMC – Department of Veterans Affairs Medical Center

f. EPA – Environmental Protection Ag ncy

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL

ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

The following clauses are incorporated by reference:

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER APR2014

RIGHTS AND REQUIREMENTS TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON MAY 2011

POSTCONSUMER FIBER CONTENT PAPER

52.204-13 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-18 COMMERCIAL AND GOVERNEMENT ENTITY JUL 2016

CODE MAINTENANCE

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENT TO DEC 2013

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION

2019-01)

(a) Definition. “Small business concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on

Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to-

(1) Contracts that have been totally set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in

8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

C.6 52.219-14 LIMITATIONS ON SUBCONTRATING (DEVIATION 2019-01)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Orders set aside for small business concerns or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to small business concerns or 8(a) participants under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) Limitations on subcontracting. By submission of an offer and execution of a contract, the

Contractor agrees that in performance of the contract in the case of a contract for—

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

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(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(d) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraph (b)(1) and (2) of this clause—

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period;

or

_ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (b)(3) and (4) of this clause, by the end of the performance period for the order.

C.7 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION

(JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the

Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable

Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

C.9 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT,

AND VEGETATION (APR 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the

Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the

Contractor shall be liable for the cost, which may be deducted from the contract price.

C.10 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITIONS OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

_X_ 852.203-70, Commercial Advertising.

___ 852.209-70, Organizational Conflicts of Interest.

___ 852.211-70, Equipment Operation and Maintenance Manuals.

___ 852.214-71, Restrictions on Alternate Item(s).

___ 852.214-72, Alternate Item(s). [Note: this is a fillable clause.]

___ 852.214-73, Alternate Packaging and Packing.

___ 852.214-74, Marking of Bid Samples.

___ 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation

Factors.

___ 852.215-71, Evaluation Factor Commitments.

___ 852.216-71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-73, Economic Price Adjustment—State Nursing Home Care for Veterans.

___ 852.216-74, Economic Price Adjustment—Medicaid Labor Rates.

_X_ 852.216-75, Economic Price Adjustment—Fuel Surcharge.

___ 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements.

_X_ 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (JUL

2019 DEVIATION)

___ 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

___ 852.222-70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

___ 852.228-70, Bond Premium Adjustment.

_X_ 852.228-71, Indemnification and Insurance.

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___ 852.228-72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in

Obtaining Bonds.

_X_ 852.232-72, Electronic Submission of Payment Requests.

_X_ 852.233-70, Protest Content/Alternative Dispute Resolution.

_X_ 852.233-71, Alternate Protest Procedure.

___ 852.237-70, Indemnification and Medical Liability Insurance.

___ 852.246-71,Rejected Goods.

___ 852.246-72, Frozen Processed Foods.

___ 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

_X_ 852.270-1, Representatives of Contracting Officers.

___ 852.271-72, Time Spent by Counselee in Counseling Process.

___ 852.271-73, Use and Publication of Counseling Results.

___ 852.271-74, Inspection.

___ 852.271-75, Extension of Contract Period.

___ 852.273-70, Late Offers.

___ 852.273-71, Alternative Negotiation Techniques.

___ 852.273-72, Alternative Evaluation.

___ 852.273-73, Evaluation—Health-Care Resources.

_X_ 852.273-74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

___ 852.237-74, Nondiscrimination in Service Delivery.

(End of clause)

C.11 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING –

MONITORING AND COMPLIANCE (JUL 2018) (DEVIATION)

(a) This solicitation includes 852.219-10 VA Notice of Total Service Disabled Veteran-Owned Small

Business Set-Aside

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an

“Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting https://www.va.gov/oal/library/vaar/vaar852.asp#85222872 https://www.va.gov/oal/library/vaar/vaar852.asp#85223272 https://www.va.gov/oal/library/vaar/vaar852.asp#85223370 https://www.va.gov/oal/library/vaar/vaar852.asp#85223371 https://www.va.gov/oal/library/vaar/vaar852.asp#85223770 https://www.va.gov/oal/library/vaar/vaar852.asp#85224671 https://www.va.gov/oal/library/vaar/vaar852.asp#85224672 https://www.va.gov/oal/library/vaar/vaar852.asp#85224673 https://www.va.gov/oal/library/vaar/vaar852.asp#8522701 https://www.va.gov/oal/library/vaar/vaar852.asp#85227172 https://www.va.gov/oal/library/vaar/vaar852.asp#85227173 https://www.va.gov/oal/library/vaar/vaar852.asp#85227174 https://www.va.gov/oal/library/vaar/vaar852.asp#85227175 https://www.va.gov/oal/library/vaar/vaar852.asp#85227370 https://www.va.gov/oal/library/vaar/vaar852.asp#85227371 https://www.va.gov/oal/library/vaar/vaar852.asp#8522372 https://www.va.gov/oal/library/vaar/vaar852.asp#85227373 https://www.va.gov/oal/library/vaar/vaar852.asp#85227374 https://www.va.gov/oal/library/vaar/vaar852.asp#85223774 https://www.acquisition.gov/content/part-2-definitions-words-and-terms#i1125359 https://www.acquisition.gov/content/part-9-contractor-qualifications#i1115037

Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Addendum to 52.212-4)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS

(JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and

108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with

Alternate I (Oct 1995) ( 41U.S.C.4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct

2016) (Pub. L. 111-117, section 743 of Div. C).

X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020)

(15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

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