S02 36C24W25Q0322.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Barcode Scanner for Tulsa VA| 623

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0322

RESPONSE DATE/TIME/ZONE 08-13-2025 12:00PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334118

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Amelia Roberson Amelia.Roberson1@va.gov

PLACE OF PERFORMANCE

ADDRESS Eastern Oklahoma VA Health Care System Tulsa VA Medical Center

1011 Honor Heights Dr.

Muskogee OK

POSTAL CODE 74401

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Barcode Scanners

This combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This commercial item is being conducted under FAR Part 13 Simplified Acquisition Procedures. VA will conduct the procurement according of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures.

(ii) Solicitation Number 36C24W25Q0322. This solicitation is issued as a request for quotation (RFQ). The government requires that all contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company that is not registered in SAM. For additional information and to register in SAM, access the website at https://ww.sam.gov/. Please ensure representations and certifications are complete to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2025-04, June 11, 2025

(iv) This is A Small Business (SB) set-aside. NAICS Code 334118. Business size: 1,000

(v) Line Item Description Quantity

0001 HONEYWELL, CT45,WLAN,4G/64G,5

INCH 1280X720P HD,1D/2D IMAGER

N6803FR

FLEXRANGE,13MP/8MP,802.11

A/B/G/N/AC/R/K/MC,BT5.1,ANDROID

GMS,BATTERY,IP68,65,METAL

BATTERY LATCH BUTTON,AUDIO

JACK,USB 3.0 TYPE C

33 EA

(vi) Description of item: Brand Name or Equal: Thirty-three (33) Honeywell Handheld Barcode Scanner

Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply Barcode Scanners to the Tulsa VA Medical Center. The contractor will be required to 33 scanners in accordance with this statement of need and the Department of Veterans Affairs, while in accordance with the VA Mission.

https://ww.sam.gov/

Salient Characteristics: EOVAHCS requires a contractor to provide equipment that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs.

Suitable Models:

Handheld computer.

•WiFi5 802.11 a/b/g/n/ac + Bluetooth 5.1.

•No WWAN.

•Near Field Communication.

•13 MP Rear Camera / 8MP Front Camera.

•Display size 5.0 in.

•Flex Range 1D/2D imaginer.

•Operating System: Android GMS.

•Global WWAN or WiFi.

(vii) Date and Place of Delivery: The facility will need the scanners delivered 30 days ARO to the address listed below.

Eastern Oklahoma VA Health Care System 1011 Honor Heights Drive Muskogee, OK 74401-1318

Each delivery package must be MARKED FOR: [PO# or PKG:#037 w/ EER# 257225]

a) Delivery shall be freight on board (FOB)- Destination. Contractor delivery of equipment shall take place during standard business hours. Contractor shall not be required, nor is authorized to perform any work on the following U.S. Government Federal Holidays. Normal duty hours for EOVAHCS are 8:00 a.m. through 5:00 p.m.

CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated POC. In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

• New Year’s Day

• Martin Luther King’s Birthday

• President’s Day

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.

b) Afterwards delivery times will be coordinated with the POC. The Contractor shall furnish all equipment, users manuals, and maintenance manuals for the specified equipment under this contract.

c) Warranty of Equipment: Government requirement for standard manufacturer industry warranty term. The government does not accept an extended warranty, which requires advance payment. Warranty to begin on date of delivery to the facility.

(viii) FAR 52.212-1, Instructions to Offerors–Commercial Items (SEP 2023), applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL.

Please provide the following to Amelia Roberson at Amelia.Roberson1@va.gov

a) Contractor’s Administration Data

1) Company Name

2) Contact Person

3) Title

4) Address

5) City/State/Zip

6) Phone

7) Fax

8) E-Mail

9) Tax ID No

10) Unique Entity Identifier (EUI)

b) Provide a complete quote per line items (v) and (vi) listed above.

c) Acknowledge any and all amendments to solicitations.

d) Complete and return provision 52.212-3 with quote.

mailto:Amelia.Roberson1@va.gov

e) FAR 52.222-5 Buy American Certificate must be completed and submitted with quote.

f) Provide illustration(s) of the product.

g) Quote on Company’s letterhead.

Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online through www.sam.gov

(ix) FAR 52.212-2, Evaluation – Simplified Acquisition Procedures (NOV 2021), applies to this acquisition.

The Government will select the quote that represents the best benefit to the Government at a price that can be determined fair and reasonable.

BASIS FOR AWARD: The Government will select the offeror that represents the best benefit to the Government at a price that can be determined fair and reasonable.

Following receipt of offerors, the Government will perform a Lowest Price Technically Acceptable evaluation, in accordance with FAR 13.106-2(4)(i) of the proposes services.

The Government will compare offers to one another to select the service that best benefits the Government by fulfilling the requirement. The evaluation of the Government requirement outlined in this request for quote will determine suitability. 52.212-3, Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services (NOV 2023), applies to this acquisition, as well as the following addenda:

a) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

b) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

c) 852.203-70 COMMERCIAL ADVERTISING

d) 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (DEVIATION)

e) 852.215-71 EVALUATION FACTOR COMMITMENTS

f) 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018) https://www.sam.gov/

g) 852.242-71 ADMININISTRATIVE CONTRACTING OFFICER (OCT 2020)

h) 852.246-71 REJECTED GOODS

i) 852.247-71 DELIVERY LOCATION (OCT 2018)

j) 852.247-73 PACKAGING FOR DOMESTIC SHIPMENT

(xi) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Order-Commercial Products and Commercial Services (JAN 2025) also applies to this acquisition.

a) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712) 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

b) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

c) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

d) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(DEC 2023) (Pub. L. 115–390, title II).

e) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(JAN 2025) (31 U.S.C. 6101 note).

f) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

g) 52.219-28, Postaward Small Business Program Representation (JAN 2025) (15

U.S.C. 632(a)(2)).

h) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

(E.O. 13126).

i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

j) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C.

793).

k) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

l) 52.223-23, Sustainable Products and Services (MAY 2024) (E.O. 14057, 7 U.S.C.

8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

m) 52.225-1, Buy American-Supplies (OCT 2022( (41 US.S. chapter 83)

n) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

o) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024) (E.O. 13513)

p) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018) (31 U.S.C. 3332).

q) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).

(xii) The submission date and time of quotes are as follows:

a) August 13, 2025

b) 12:00pm Central Standard Time (CST)

c) EMAIL ONLY: Amelia.Roberson1@va.gov

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

mailto:Amelia.Roberson1@va.gov