S02 36C24926Q0310 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 2

0002 09-18-2026 None

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129

To all Offerors/Bidders

36C24926Q0310

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-22-2026 23:59 CDT

This solicitation amendment is to address contractor questions. Interested vendors were solicited from July 24 through Only vendors that expressed interest during the specified period will be considered for this requirement.

No additional vendors will be considered.

Please see the questions and answers.

All other terms and conditions remain unchanged.

Phon Phasavath

VA-VHA-RPOC-2025-0060

Question:

Something came out of that walkthrough that you will want to know before quotes close.

Questions and quotes are both due September 20 at 23:59, so there is no practical way to raise it as a question and get an answer back in time to use it. That is why this is coming to you directly rather than through the question process.

During the walkthrough we were told that the compactors and the open top containers are serviced twice a week. The statement of work has most of these units at once a week –

Answer:

Location Container Type Size Pick-ups Days Owned by Notes

SCI Compactor 35yd On Call NEIEMWS

PMR Open Top 30yd 1x wk Wednesday Waste Connect

Dock Service Yard Compactor 35yd M-W-F VA

Dock Service Yard Open Top 30yd 1x wk Wednesday NEIEMWS

Fisher House Front Load 8yd EOW Thursday NEIEMWS

( per #2. SOW- Routes/Schedules Submittals: The contractor shall establish vehicle routes and collection schedules that meet the requirements of Memphis, VA Medical Center. They must be submitted to the contracting officer five (5) calendar days prior to start of contract performance. ) From my understanding the point of the site visit was to see exactly what containers were on site so the prospective vendors could see and decide how to schedule collections based on their current operations and if larger containers are needed. The schedule above is what currently is being used, but the prospective vendor should make a schedule that works for them while providing the services we need.

Question:

We were also told the containers run considerably heavier than the tonnage published in the amendment (Up to 8 tons per load). Working from what was described on site, the actual volume would be roughly three times what Section 28 reports.

. Section 28 states (The historical usage information provided below is furnished for informational purposes only to assist prospective contractors in preparing their quotes. The information is based on prior contract performance and is intended solely as a planning and estimating tool. The Government does not guarantee the accuracy of the historical data or that future quantities, service frequencies, or tonnage will be the same as those experienced during the historical period. The information shall not be construed as establishing either a minimum or maximum quantity of services to be ordered under any resulting contract.) – “ there is really no way to determine how much trash will be generated –

We are not raising this as a complaint and we are not questioning anyone.

The person who told us manages this service every day and we take what he said as accurate.

Answer:

The individual who you walked with is not the subject matter expert, his assumptions should not be used in decision making for this solicitation. Mr. Player is the chief of the service and is knowledgeable in all aspects of the waste contract and submission of quarterly waste reports.

Question

The difficulty is that the solicitation says something different, and the pricing schedule is a single all-inclusive monthly amount with no unit rates underneath it. There is no line item to adjust and no mechanism to bring up these financial discrepancies after award. Whatever number a quoter writes in that box is the number for five years.

Answer:

Not sure how the current pricing scheduled was arrived at - but that would be your decision on how you would break down the rates for each item.

That matters to the station more than it matters to us. If quoters price against the published frequency and tonnage while the actual service runs at twice the frequency and materially heavier weight, the award goes to whoever priced furthest from reality. That contractor either absorbs the difference until it cannot, or it starts missing pulls at a hospital. Neither is a good outcome for Memphis, and it is inexpensive to fix now and expensive to fix later.

Question:

We are asking for confirmation of two things in writing before quotes close. The actual service frequency for each container, and the monthly tonnage the fixed price is expected to cover. It would be ideal for those this email is addressed to on the VA side to talk this through and remove the ambiguity that exists right now.

Answer:

Frequency – Service Yard Dock compactor will remain M-W-F all others should be determined based off findings gathered during site visit.

We have wanted to quote this work for a year and are capable of doing this work direct, not relying on a subcontractor as the current incumbents are. We want to quote this station, and we want the number we hand you to be one we can all rely on for five years.

We thank you in a advance for your attention and efforts to clear this up.