S02 36C24925Q0024 Boiler Insp York - TVHS.pdf

Combined Synopsis-Solicitation for Commercial Items

SUBJECT* Alvin C. York VA Medical Center and VA Tennessee Valley Healthcare System Medical Center Boiler Inspections

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24925Q0024

RESPONSE DATE/TIME/ZONE 09-24-2024 2PM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J045

NAICS CODE* 541380

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Preston Gerretse preston.gerretse@va.gov

PLACE OF PERFORMANCE

ADDRESS Alvin C. York VA Medical Center 3400 Lebanon Road Murfreesboro, TN

POSTAL CODE 37129-1237

COUNTRY

ADDRESS

POSTAL CODE

COUNTRY

US

VA Tennessee Valley Healthcare System Medical Center 1310 24th Avenue South Nashville, TN 37212-2637

US

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA.gov Home

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Alvin C. York VA Medical Center, and VA Tennessee Valley Healthcare System Medical Center (York) and VA Tennessee Valley Healthcare System Medical Center

(TVHS)

IDIQ - Five one-year ordering period contract – Boiler Inspections

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06, effective August 29, 2024.

This solicitation is set-aside for 100% Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $19M.

The FSC/PSC is J045

Alvin C. York VA Medical Center, and VA Tennessee Valley Healthcare System Medical Center IDIQ - five one-year ordering period contract – Boiler Inspections

All interested companies shall provide quotations for the following: Services

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

8.00 EA __________ _________

YORK BOILER INSP

Contract Period: Ordering Period 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MANUFACTURER PART NUMBER (MPN): INSP

1002 6.00 EA __________

NASHVILLE BOILER INSP

Contract Period: Ordering Period 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

MANUFACTURER PART NUMBER (MPN):INSP

ITEM

NUMBER

DESCRIPTION OF

1.00 EA __________ _________

York DA TANK INSPECTION

Contract Period: Ordering Period 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MANUFACTURER PART NUMBER (MPN): DA TANK

INSPECTION

1.00 EA __________ ________

Nashville DA TANK INSPECTION

Contract Period: Ordering Period 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

YORK DA FULL CONDITION 4/25

Contract Period: Ordering Period 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MANUFACTURER PART NUMBER (MPN): DA FULL

CONDITION

DESCRIPTION OF

Nashville FULL DA CONDITION

Contract Period: Ordering Period 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

MANUFACTURER PART NUMBER (MPN): DA CONDITION

8.00 EA __________ ________

YORK BOILERINSP

Contract Period: Ordering Period 2 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

6.00 EA __________ ________

NASHVILLE BOILERINSP

Contract Period: Ordering Period 2 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

DESCRIPTION OF

Contract Period: Ordering Period 2 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Ordering Period 2 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

8.00 EA __________ ________

Contract Period: Ordering Period 3 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

DESCRIPTION OF

Contract Period: Ordering Period 3 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

Contract Period: Ordering Period 3 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Ordering Period 3 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

DESCRIPTION OF

Contract Period: Ordering Period 4 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

Contract Period: Ordering Period 4 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

Contract Period: Ordering Period 4 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

DESCRIPTION OF

Contract Period: Ordering Period 4 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Ordering Period 5 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

6.00 EA __________ _________

Contract Period: Ordering Period 5 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and

DESCRIPTION OF

Contract Period: Ordering Period 5 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contract Period: Ordering Period 5 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

GRAND

TOTAL

STATEMENT OF WORK

Boiler Inspection York & TVHS

I. INTRODUCTION AND SCOPE OF WORK

Contractor shall provide all labor, material, and travel costs necessary to perform semi annual inspections of the fire tube and waist heat boilers listed herein from October 1, 2024, thru September 30, 2029. Unless otherwise noted, all inspections performed shall be conducted by a Qualified Professional Inspector (QPI) as defined within section five (V) below. Five oneyear Ordering Period contract is included in this FirmFixedPrice IDIQ contract.

II. BOILERS TO BE INSPECTED

A. Murfreesboro Medical Center's equipment is in Bldg. #16.

1. Boiler #1, CleaverBrooks 4 Pass Fire Tube, Model 4WI200600200, SN T39051 l 600 HP 24,494,000 BTU 20,085 lbs/hr

2. Boiler #2, CleaverBrooks 4 Pass Fire Tube, Model 4WI200600200, SN T3905l2 600 HP 24,494,000 BTU 20,085 lbs/hr

3. Boiler #3, CleaverBrooks 4 Pass Fire Tube, Model 4WI200600200, SN T3905 l3 600 HP 24,494,000 BTU 20,085 lbs/hr

4. Boiler #4, Superior Boiler, MDL # WH5214.5, SN 17218, 3068lbs/hr

5. Deaerator Cleaver Brooks MDL#T390571 S#I5256

B. TVHS Nashville Campus equipment located in E25 Bldg. #1.

1. Boiler #1, Cleaver Brooks 4 Pass Fire Tube, Model 4WI200600200, SN OLI0636 600 HP 24,494,000 BTU 20,700 lbs/hr

2. Boiler #2, Cleaver Brooks 4 Pass Fire Tube, Model 4WI200600200, SN OLI0637

3. Boiler #3, Cleaver Brooks 4 Pass Fire Tube, Model 4WI200600200, SN OLI0638

4. Deaerator ZEROPAC MDL#40MSX S#07585D

III. SCHEDULE OF INSPECTIONS

A. Semiannual inspections, as identified within the months below, are required

( exact date of inspection will be coordinated with the Supervisor of the Boiler Plant) in accordance with applicable testing procedures.

NOTE: Only at Murfreesboro, during the Month of April, only ONE BOILER will be open at time, the inspector is required to complete the inspections in two trips, to maintain minimum N+1 boilers in service as per VA requirement.

• Type of Inspections:

Type A: Internal and External Type B: Int/Ext with Hydrostatic Test Type C: External Under Operation Type D: External Under Hydrostatic Test Type E: Expansion/Receiver Tank or Internal with UT

October

a. Murfreesboro Boiler #1 External Inspection, Type C

b. Murfreesboro Boiler #2 Internal Inspection, Type A

c. Murfreesboro Boiler #3 External Inspection, Type C

d. Murfreesboro Boiler #4 Internal Inspection, Type A

April

a. Murfreesboro Boiler#1 Internal Inspection, Type A

b. Murfreesboro Boiler #2 External Inspection, Type C

c. Murfreesboro Boiler #3 Internal Inspection, Type A

d. Murfreesboro Boiler #4 External Inspection, Type C

e. Murfreesboro Deaerator-Internal Inspection. Type A

A. In October 2024 only, the contractor shall complete a Deaerator Tank Full Condition

Assessment at the Nashville Campus. The contractor will take whatever mechanical steps are needed to return a unit to operation as stated in section five (IV) below.

B. In April 2025 only, the contractor shall complete a Deaerator Tank Full Condition Assessment at the Murfreesboro Campus. The contractor will take whatever mechanical steps are needed to return a unit to operation as stated in section four (IV) below.

C. Performance of Internal and External “Type A” or External / Operational “Type C” boiler inspections will include:

• Review O&M history

• Perform visual inspection, within the limits of accessibility, of all waterside and fireside of the boiler.

• Observe boiler light off with focus on boiler controls.

• Observe condition of piping hangers, insulation and auxiliary equipment.

• Prepare final inspection report with recommendations

D. Site requirements for inspections will include:

• Access to an opened, secured, isolated, and drained boiler

• Unrestricted internal access

• Power supply; 120v/15 amp

• Authorization for use of photographic equipment (plant discretion)

IV. REQUIREMENTS FOR THE DEAERATOR TANK CONDITION ASSESMENT

E. Initial Project Meeting

• Site work will commence with a meeting with the Utility Systems Supervisors. The purpose of this meeting will serve to address the following items as may be appropriate.

• Review plant safety regulations and lockout/tag out procedures.

• Discuss the nature of the planned inspection activities.

• Coordinate inspection activities with other outage events.

F. Inspection Activity – Deaerator

• Visual inspection

• A National Board Commissioned Inspector will inspect the Deaerator to evaluate conditions relevant to the operational and mechanical integrity of the unit. Specific observations include documenting:

• Operation and maintenance practices

• Surface corrosion, including significant pitting.

• Condition of internal components.

• Integrity of internal attachment welds

• Condition of external supports, insulation, piping, and instrumentation/controls

• Wet fluorescent magnetic particle testing (WFMT)

• Examine all accessible internal welds for indications of relevant surface discontinuities. Examined areas include:

• Circumferential

• Longitudinal

• Nozzle penetrations

• Internal surfaces opposite externally welded attachments

Testing includes related activities for final surface preparation of welds. Removal of nominal surface deposits will be provided by means of power wire brushing.

Personnel qualified as a Level II/MT (minimum) and certified in accordance with the ASNT SNTTC1A, 1992 Edition will conduct a test. A qualified Level III inspector will evaluate the results.

• Ultrasonic testing (UT)

• Document material thickness of the storage section shell and heads. Quantify areas of isolated thinning resulting from material corrosion. Evaluate depth of weld discontinuities identified by WFMT.

• Testing includes related activities for final surface preparation of contact surfaces. Removal of nominal surface deposits will be provided by means of power wire brushing and/or light surface grinding.

• Personnel qualified as a Level II/UT (minimum) and certified in accordance with the ASNT SNTTCl A, 2001 Edition, will conduct the test. A qualified inspector will evaluate the test results.

G. Field Consultation.

• Meet with the costumer during periodic intervals of the inspection activity and at the conclusion of field activity in order to:

• Review progress report

• Discuss results and recommendations.

• Outline final report activities.

H. Report.

• A preliminary inspection report will be issued at the conclusion of the site activity. This report will document:

• Equipment identification

• Summary of inspection observations

• Specific follow up recommendations.

• Two (2) copies of the final inspection report will be issued within thirty (30) calendar days following site departure. This report will document the preliminary inspection report results plus:

• Diagrams

• Photographic journal

• Detailed nondestructive test results.

V. COMPETENCY OF CONTRACTOR PERSONNEL

A. A QPI is any one combination of:

• A boiler inspector who has a valid commission from the National Board of

Boiler and Pressure Vessel Inspectors.

• A boiler inspector who shall have been qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of the state.

• A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and does administer one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement and has a representative serving as a member of the ASME Conference Committee.

• A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by appropriate authority of a State of the United States to write boiler and pressure vessel insurance.

• A qualified individual is determined by the medical center’s Chief Engineer, as being qualified to inspect equipment by reason of training, experience and having had training/current certificate for the equipment to be inspected.

VI. REFERENCES:

A. The above equipment shall be maintained in accordance with the manufacturer’s standards/specifications and the following regulations:

• ASME Boiler and Pressure Vessel Code

• NFPA 85, Boiler and Combustion Systems Hazard Code

• The Joint Commission Management of Environmental Care

• VHA Boiler Operations Manual (most current edition)

• VHA Boiler Plant Safety Devices Testing Manual (most current edition)

• VHA Boiler Plant Operations Directive (most current edition)

VII. DELIVERY:

A. Scheduled of Inspections:

• The exact date of inspection will be coordinated with the Utility Systems

Supervisor of the Boiler Plant. Contractors shall contact the supervisor at least 30 calendar days prior to the month of service to set up inspection dates.

B. Location of Inspections:

• Alvin C. York VA Medical Center

3400 Lebanon Road Bldg. #16 Murfreesboro, TN 371291237

• VA Tennessee Valley Healthcare System Medical Center

1310 24th Avenue South E25 Bldg. #1 Nashville, TN 372122637

C. The term of this contract will be for 5 ordering period years, IDIQ Fixed Firm Price:

• ORDERING PERIOD 1 POP: 10/1/24 9/30/25

• ORDERING PERIOD 2 POP: 10/1/25 9/30/26

• ORDERING PERIOD 3 POP: 10/1/26 9/30/27

• ORDERING PERIOD 4 POP: 10/1/27 9/30/28

• ORDERING PERIOD 5 POP: 10/1/28 9/30/29

VIII. PROGRESS OF COMPLIANCE

A. Inspection reports shall be typed and sent to the Chief, Engineering Service, ACY

VAMC, Murfreesboro TN 37129, within ten business days of inspection. Any deficiencies or needed repairs should be immediately brought to the attention of the Utility Systems Supervisor or his designee. The inspector should meet with and discuss the boilers condition and leave a service ticket prior to leaving campus after inspection.

B. Inspection reports shall be typed and sent to the Chief, Engineering Service, TVHS Nashville Campus, Nashville TN 37212, within ten business days of inspection. Any deficiencies or needed repairs should be immediately brought to the attention of the Utility Systems Supervisor or designee. The inspector should meet with and discuss the boilers condition and leave a service ticket prior to leaving campus after inspection.

C. Payment will be made in arrears upon receipt of inspection reports and certified invoice.

IX. NOTES AND OTHER INFORMATION

A. Security issues: There are no security issues associated with SOW.

END OF STATEMENT OF WORK.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” SEP 2023

2. FAR 52.212-3, “Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024)”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” NOV 2023

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial

Products and Commercial Services” (MAY 2024)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR

Number

Title Date

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023

52.209–6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.204–10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020

52.204–30 Federal Acquisition Supply Chain Security Act Orders— Prohibition DEC 2023

52.219-6 Notice of Total Small Business Set-Aside NOV 2020

52.219–28 Post-Award Small Business Program Representation FEB 2024

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition of Segregated Facilities APR 2015

52.222–26 Equal Opportunity SEP 2016

52.222–36 Equal Opportunity for Workers with Disabilities JUN 2020

52.222-50 Combating Trafficking in Persons NOV 2021

52.224-3 Privacy Training JAN 2017

52.255-3 Alternate II DEC 2022

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment— Requirements

MAY 2014

(End of Clause) http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from through .

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of ;

(2) Any order for a combination of items in excess of ; or

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.216-21 REQUIREMENTS (OCT 1995) ALTERNATE II (APR 1984)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing from the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after .

(g) The requirements referred to in this contract are for items to be manufactured according to Government specifications. Notwithstanding anything to the contrary stated in the contract, the Government may acquire similar products by brand name from other sources for resale.

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

Instructions to quoters:

All quoters shall submit the following: Quotes shall include the RFQ number (36C24925Q0024), the proposed unit price for Line Items, the proposed extended price of Line Items, any prompt payment discount terms, company name, the company’s point of contact, address, phone number, fax number, e-mail address, Unique Entity Identifier (UEI) number, and business size status.

The award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side pairwise comparison of quotes based on factors resulting in a Contracting Officer’s decision for the quote most favorable to the Government.

The following are the decision factors:

Contract award will be made based on the solicitation response representing the best value to the Government using a Contracting Officer’s Comparative Analysis. Since the Contracting Officer is considering price and other factors, the CO may award to other than the lowest-priced offer.

The information below explains the evaluation approach:

The Contracting Officer will make a comparative analysis of all offers against the solicitation, using the following factors to decide which offer(s) represent the best value to the Government.

Factor 1: Technical Ability

The offer shall be evaluated on conformance with the requirements listed in the Statement of Work. The offeror shall submit a technical narrative that describes the means and methods of successfully performing all work detailed in the SOW, including the personnel being proposed to perform the work. Any training certifications for the repair of said equipment should be provided with a quote.

Factor 2: Past Performance

Offeror shall provide up to three references of relatively the same size and complexity. Include the following information for each contract: Name and address of contracting activity (company name), contract number, type of contract, total contract amount and status, date of award and completion, description and location of contract work, list of major subcontractors if any, Contracting Officer or individual responsible for signing the contract, and their telephone and fax number, and the POC’s/Administrator’s name, telephone, and fax numbers. Offerors may provide information on problems encountered on identified contracts and the offeror’s corrective action. Searches in CPARS (Contractor Performance Assessment Reporting System), as well as Past Performance Questionnaires, may be utilized.

Factor 3: Price

Offerors shall provide one copy of the fully completed Price Schedule in the above format. Proposed prices will be evaluated for reasonableness.

Comparative analysis will be utilized to evaluate quotations. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than 2:00 PM CST on September 24, 2024 at Preston.Gerretse@va.gov.

All information has been posted, and there are no other documents available. Offers must be submitted electronically.

QUOTES SUBMITTED BY ANY OTHER MEANS WILL NOT BE ACCEPTED.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Preston Gerretse Contract Specialist, Services – East Network Contracting Office 9 (NCO 9) 1639 Medical Center Parkway, Suite 204 Murfreesboro, TN 37129 Office: 615-225-5482 Email: Preston.Gerretse@va.gov mailto:Preston.Gerretse@va.gov